Minutes of the Play Committee Meeting held on Sunday 21 June 1998 at 10am in the Community Centre Present: HM Smith (chair) JE Coston IL Davis DT Wildman (both by invitation) and the clerk SJ Daniels. Apologies for absence: CF Nunn P Gaynord J Sandford RLE Waters. 295/98 1. Election of Chairman HM Smith was elected chair. 296/98 2. Role of Play Committee The following statement of intent was agreed :- "The Play Committee is an advisory committee accountable to both MCC and MPC. It has no budget of its own. It organises Wicksteed inspections as frequently as Wicksteed will do them free of charge. It also inspects all play equipment particularly during the summer. A rota of inspections should be drawn up. The daily/weekly inspections should still be done by those responsible for raking and litter picking. All play equipment should be ordered through the clerk. Authorisation for ordering to be given by MCC or MPC depending on play area and nature of work to be done. Emergency repairs and disabling of equipment if necessary to be actioned by clerk and hair of Play Committee. Financial agreements with the new MCC Charity should be set up as soon as possible." 297/98 3. Request from Pre School The Pre School had requested that the Roll-a-Barrel be replaced by another piece of equipment as it was considered unsuitable for their age group; also a member of staff needed to supervise this equipment specifically. It was agreed to keep the Roll-a-Barrel in situ. 298/98 4. Safety Surfaces - Quotes As there was a problem with finding staff willing to rake/ litter pick the bark at The Sycamores and Coles Road it was agreed that the clerk would ask (on MCC's behalf) Herald Contract Services to quote for same on a weekly basis. Agreed to recommend that MPC accept the following quotes: 1) Herald Contract Services - 25 cubic metres of woodchip to be supplied and spread on the play areas at the two recreation grounds at £25 per cu metre making a total of £625 plus VAT (to be paid through MCC grant). NOTE: Playdale had also recommended 41 cu metres at the Sycamores play area. It was felt that in view of no 2 below 25 cu metres might be sufficient. 2) Playdale - 32 Quad Pavers installed under Honeycomb Whirl at The Sycamores £1200 plus VAT. 299/98 5. Wicksteed Inspection Report Agreed to ask P Whiterod to put mastik/silicone into gaps at the side of the slide surface - Coles Road. ILD asked the Play Committee to consider long term possibly resiting the aerial runway etc as he was hoping to have that area of recreation ground resurfaced (with soil from the Sheltered Housing site) and another junior football pitch laid. 300/98 6. The Rowans Play Area Agreed to recommend that MPC accept P Whiterod's quote of £581 for extending the fence. (The fence at present is too close to the swings and is a possible danger). 301/98 7. Five a Side Goalposts - Froment Way Agreed to recommend to MPC that P Whiterod be asked to move and reset one of the goalposts. Exact quotation to be obtained. 302/98 8. Rota for Play Inspection Agreed that there should be a monthly inspection of all play equipment - rota to be circulated. The meeting ended at 11.50am.