Minutes of the Meeting of Milton Parish Council held on Monday 1 September 2003 at 7.30pm in the Community Centre Present: PK Oldham (chair) HM Smith EH Baker RH Chapman JE Coston IR Cowley R Day M Ellwood RJ Farrington B Jefferson IF May LC Twinn RLE Waters (from min 327/03) The clerk SJ Daniels + 3 members of the public (part) 1 Apologies for absence - CJ Lock RT Summerfield RLE Waters (for lateness) 303/03 2 Declarations of Interest - ME declared an interest for min 327 and 328/03, RJF and LCT for minute 329/03. 3 Minutes - the minutes of the meeting of 7 July 03 were approved and signed. 4 Clerk's Report Seats 304/03 The plaques had been installed. Money received from Brian Cox and (267/03) Monica Dunlop. 305/03 Rowing Trust (271/03) According to the Charity Commission "on the basis of the information provided, ...the resolution was passed correctly". 306/03 Recycling Centre (296/03) Noted that the County Council were monitoring the traffic problems and were looking at different ways of managing the traffic. 307/03 Tesco Fence (297/03) Noted that Tesco had put in the fence. 308/03 Flies Residents of Froment Way had complained to the EHO about the number of flies in that part of the village. RHC reported that the flies came from the chicken farm and that the landfill site fumigated as a matter of course. 309/03 5 Planning Renewable Energy and the Planning System - pack received from Go-East Appeal Decision 310/03 Mr W O'Connor Chesterton Fen Road - against an enforcement notice (275/03) alleging breach of planning control ie use of land as a caravan site for residential purposes - dismissed. 311/03 Appeal (282 & Nelson O'Connor and others Sandy Park Chesterton Fen Road against 283/03) refusal of pp for: 1. transit site for gypsies and construction of access road and 2. siting of gypsy caravans on various plots. Decisions Received 312/03 Mr & Mrs D Parkins Meadow Farm Ely Road - extensions to dwelling (134/03) and double garage (including amendments submitted 8 July 03) - approved. Details of materials for external walls to be approved. 313/03 Napp Pharmaceutical Holdings Ltd Science Park - extension to (207/03) warehouse - approved. Landscaping scheme and details of materials for external walls and roof to be approved. 314/03 Mr & Mrs A Hanson 24 High Street - amendment to previously approved (286/03) scheme (revised length of kitchen) accepted. 315/03 D Miller 48 Butt Lane - vehicular access - approved. Existing hedge (287/03) on boundary to public footpath to be reduced to a height of 600mm for a distance of 2 metres from the edge of the footway. 316/03 Mr J Lindsay 17A High Street - extension - refused. In close (288/03) proximity to the boundary of the Lion & Lamb Public House, a Grade II Listed Building and would form a visually dominant building detracting from the appearance and setting of the listed building. Therefore contrary to Policies C24 of the Approved Local Plan (1993) and EN41 of the Deposit Draft Proposed Modifications 2002. 317/03 Cambs County Council - Milton Primary School - single storey (289/03) pitched roof extension to form a new group room; 3 additional parking spaces accessed from Butt Lane - approved. Details of materials for construction of external surfaces to be approved. Conditions of construction to be approved in order to protect residents from inconvenience. 318/03 Mr & Mrs Henderson 28 The Rowans - second storey extension - (290/03) refused. Contrary to Structure Plan Policy SP12/10 and Local Plan No 2: Proposed Modifications Policy HG17 - a first floor extension would block what little light gets to the rear garden of number 30 thus reducing the amenities of the residents of this property. 319/03 GJ & JM Wicks 28 Old School Lane - 2 metre high boundary fence - (291/03) approved. Landscaping scheme to be approved. New Applications 320/03 S/0815/03 Q.ton Ltd Unit 24 Science Park - extension to provide (204/03) 100 bedroom hotel, health / fitness centre and additional conference facilities after demolition of existing health and squash club buildings - amendment: reduction in conference floor space and re-arrangement of parking. Comments as before. Noted that this application had been approved by the SCDC Planning Committee. 321/03 S/1439/03 AE Biggs Cambridge Ltd land r/o 63 & 65 Cambridge Road - use of land as overspill car park for Bene't Garage - no recommendation. Subsequently approved. Use not to be carried out before 07.30 and after 18.00 weekdays (13.00 weekends). No stacking or storage of scrap cars. 322/03 S/1498/03 Cambridge Electronic Design Ltd Unit 4 Science Park - alterations to bin store to accommodate 2 air conditioning units - no recommendation. Subsequently approved. 323/03 S/1582/03 A Tierney Jolly Brewers - extensions/alterations - no recommendation. 324/03 S/1611/03 Dr L Martin 8 The Elms - change of use to garden land (retrospective application) - no recommendation. 325/03 S/1629/03 Mr & Mrs Romeo-Smith 36 The Oaks - garage, bedrooms and bathroom - no recommendation. 326/03 C/11/40/72 Pi Research Ely Road - prune back overhanging branch of horse chestnut - approve. The above applications had been dealt with under delegated powers. 327/03 S/1688/03 Camstead Ltd - land at Shirley Close - 2 houses and garage - refuse: Comments: (11 votes in favour one abstention) "Milton Parish Council objects strongly to this application on the following grounds: - To allow this application would be a travesty of justice, making a mockery of the planning process. The applicant has had an application for eight houses refused, a refusal confirmed on appeal. Now they have already marked out for eight houses, before they even put in an amendment for eight, taking it for granted that this amendment will be passed by SCDC. - Little has changed from the application for eight houses that was dismissed by the Planning Inspector dated 5 March 02 ref APP/W0530/A/01/1072384. Having got permission for seven houses the developers are now attempting to return to eight houses. The inspector commented adversely on the cramped nature of the eight house plan and this application again makes the site more cramped with more people attempting to share this space. - Our grounds for objecting remain: it would constitute over- development of the site. We also question if there is sufficient parking for two 3 bedroom houses and their visitors? - We have also been reminded that at the appeal our chairman pointed out that the village needed affordable housing and it has been suggested that this amendment would provide that. We do not consider three bedroom semi-detached houses as "affordable" in the current housing climate. We trust that this application will be put before the Development Control Committee." 328/03 S/1689/03 Camstead Ltd - land at Shirley Close - 2 houses and garage (duplicate application) - refuse (comments as above). ME left the room for item 326 and 327/03. 329/03 S/1737/03 Miss T Farrington 18 Willow Crescent - two storey side extension, single storey front extension, new tiled roof to rear extension - no recommendation. 330/03 6 Website - Copyright A new copyright policy for the web site was agreed which allows non-commercial use of Council material on the site without getting explicit permission from the Council first.. 331/03 7 Allotments - request from Edmund House It was AGREED to vary the tenancy agreement conditions to allow Edmund House (part of Cambridge Mencap) to use two allotments and to sell produce. 332/03 8 Minibus Update The quarterly financial report was circulated. The number of hirings was increasing. Noted that the hiring fee was the same for those living outside and within the village. 333/03 9 Youth Building A letter from CF Nunn, Projects Manager MCC expressed concern about the condition of the youth building. Noted that the "Kids'R'Us" after school club intended to use the building from 3 September. Issues to be considered: - How much would it cost to bring the building "up to scratch"? - How quickly could another building be erected? - How safe is the building? The sports clubs had agreed that the sports pavilion could be used in an emergency. It was AGREED (12 in favour 1 abstention) to continue to use the building as planned; to set up a working group to report back to the October meting with a proposal for the youth building Action: HMS and to arrange a safety inspection to ensure it was safe to continue to use until a new building could be erected. Action: MCC 334/03 10 MCC Update There had been some vandalism. The lounge floor was being sanded and resealed. If successful the main floor would be done. AGM set for 8 October. The problem of cars and motor cycles "racing" around the car park and on the recreation ground had not been resolved. PC Shulver was contacting parents. PKO and Village View to publicise. 335/03 11 Bills for Payment and Money Received CONFIRMED payment of cheques 2596 to 2611 AGREED payment of cheques 2613 to 2629 (cheques 2622 to 2624 void) (11 in favour 2 abstentions) Noted that: - the County Council had had asked for £1934.40 (ch 2616) - MPC's share of the pinch point costs. - the fence had been repaired and moved back from the swings at The Rowans play area (ch 2619). - the photographic workshops for the youngsters had been a tremendous success (ch 2629). Two volunteers had given their time for two days. Thanks to EHB. - Cheque 5 - minibus account (min 298/03) - void and replaced by cheque 7. 336/03 12 County Councillor's report Email - there were huge problems with the County Council system as a result of which JEC had lost many messages and was unable to reply to them. Crime - police newsletter and crime figures were circulated. Cycle Bridge - meeting set for 11 September 2pm - planting scheme to the Country Park on the agenda. Anti-Social Behaviour Count - the Home Office was asking that each village make a count of anti-social behaviour on Wednesday 10 September. The clerk would reply that the survey was "unscientific, ill prepared and a waste of time". 337/03 13 District Councillor's report No report 338/03 14 Correspondence ACRE - Harvest Magazine Village of the Year Competition Local Network Fund Macmillan cancer relief - Coffee Morning September 26 ODPM - Consultation paper S101 LGA 2000 "providing indemnities to relevant authority officers and members" SCDC - Name for new settlement "Northstowe" CALC - Bulletin etc and notice of AGM Parochial Fees included in the Bulletin [Cemetery fees are reviewed every 5 years]. County Council - Community Safety Partnership update South Cambs NHS - Primary Care Trust Bulletin County Council - Parish Planting Scheme Postwatch - Conference details Defra - Rural services standards 2003 Atkins - Roadworks information August to November 15 Dates of Next Meetings Highways 15 September Maintenance 15 September Planning 22 September Council 6 October The meeting ended at 9.17pm.