Minutes of the Meeting of Milton Parish Council held on Monday 2nd June 2003 at 7.30pm in the Community Centre Present: PK Oldham (chair) HM Smith EH Baker RH Chapman JE Coston (from min 258/03) IR Cowley R Day M Ellwood RJ Farrington B Jefferson CJ Lock IF May (from min 249/03) RT Summerfield LC Twinn RLE Waters The clerk SJ Daniels 232/03 1 Apologies for absence - JEC (at Waterbeach Library meeting). There were no declarations of interest. 233/03 2 Minutes - the minutes of the meeting of 12 May 03 were approved and signed following the addition of RHC as a representative on the Landfill Liaison Committee. 3 Clerk's Report 234/03 Highways Committee (190/03) A meeting was scheduled for 9 June - Mark Kemp CCC to attend. 235/03 Sewage Works (212/03) Noted that AWA had installed odour neutralising sprays along the A14 boundary and were installing odour-scrubbing systems. They were "never going to be able to stop odour being emitted from the site. That is unfortunately impossible.." (letter dated 22nd May). SCDC were considering prosecution. 236/03 Horse Chestnut Trees Memorial Green As four horse chestnut trees in Coles Road, including the big one near the war memorial were suffering from bleeding canker (the big one in particular being dangerous), Town and Country Tree and Surgery Co had taken the trees down at a cost of £220. Council would re-plant next Winter. 237/03 War Memorial SCDC had suggested that Council have the memorial cleaned and the lettering re-pointed. Louise Tiplady would examine the memorial and carry out necessary repairs. It was AGREED to take no further action. 4 Planning 238/03 Cambridge Rowing Lake - the Rowing Trust were preparing an Environmental Statement. Council's comments: "The plan shows a greater expanse of water (the teaching lake). We are concerned about the environmental implications: What will happen to the extra spoil excavated? Will the banks therefore be higher? The proposed country park will be smaller as a result. We are also concerned about the water level of the lake and the effect on existing land drainage schemes and the water table." 239/03 Mr & Mrs Campbell 54 Butt Lane - noted that the Planning Officers (203/03) were recommending approval. 240/03 Mr & Mrs Henderson 28 The Rowans - confirmed that the "rear (158/03) extension" on the application plans was a mistake by the agent. Noted that the application was refused. Contrary to Structure Plan Policy SP12/10 and Local Plan Proposed Modifications 2002 Policy HG17. The amenities of the occupants of number 30 would be harmed by the first floor windows overlooking short rear garden and the first floor extension blocking what little light reaches this rear garden. 241/03 Parish Planning Pack - two copies received - to be circulated. Action: the clerk This planning guidance for parish councils had been prepared by SCDC. PKO and RJF would attend an informal training meeting on Thursday 10 July at South Cambs Hall 6.30pm to 8.30pm. 242/03 Appeal - by Mr J Crickmore against: (9/03) 1 an enforcement notice for breach of planning control (siting of twin-unit mobile home on land for residential occupation and ancillary engineering works) and (419/02) 2 refusal to grant planning permission for erection of a mobile home to accommodate one gypsy family for 3 years. Both appeals dismissed and enforcement notice upheld for 1 above. Decisions Received 243/03 Camstead Ltd - 7 houses at land at Shirley Close - approved. Details (19/03) to be approved: external materials, surface water drainage, foul sewage disposal, finished floor levels in relation to ground levels, 1.8m high brick boundary walls, area for parking, turning, loading and unloading of constructors' vehicles. Planting in approved landscaping scheme to be completed in the first planting season following completion of development or occupation of the buildings whichever is the sooner. No demolition of buildings to take place between 1st May and 31st October (bats roosting site). Details of compensatory habitat and roost sites for bats to be approved. 244/03 J Holder Queen Anne Lodge Fen Road - garage/workshop - approved. (116/03) Materials for external walls and roof and details of fenestration to be approved. All windows and doors to be of timber construction. Details of depth and form of construction of garage floor to be approved. 245/03 Mr & Mrs M Bamforth 9 David Bull Way - approved. External materials (157/03) to be identical to those used for the existing building. 246/03 Mr & Mrs Heald 5 Garner Close - extension - approved. (159/03) New Applications 247/03 S/2246/02 Plastic Logic Ltd Units 32-35 Science Park - 3 roof (77/03) mounted flues and associated works, staircase and safety rails and chiller plant/enclosure - amendments: chimney stacks reduced to one, staircase replaced with a Cat ladder, further storage vessel screened by timber clad palisade - for information only. 248/03 S/0916/03 to S/938/03 Various applications for siting of gypsy caravans at Sandy Park Chesterton Fen Road - refuse - "Milton Parish Council supports SCDC's Policy for Chesterton Fen and therefore objects to this application as the land is outside the area designated for gypsy caravans. We believe that SCDC should encourage the use of land that has been designated for gypsy caravans in Chesterton Fen." 249/03 S/0997/03 Cambridge Regional College - Block A Kings Hedges Road - extensions to form store - no recommendation. 250/03 S/0998/03 Cambridge Regional College - Kings Hedges Road - all weather pitch including 8 x 15 metre high lighting columns - no recommendation. The floodlit area could distract drivers on the A14. Concerned that the lights would be directed downwards. Concerned also about light pollution into the sky. 251/03 5 Finance - the minutes of the Finance meeting of 13 May were received. It was AGREED to approve the Accounts for 2002-03 The Statement of Accounts and Balance Sheet were signed as a correct record. 252/03 6 Youth - The minutes of the Youth meeting of 27 May 03 were received. IVC had proposed a Wednesday evening session from September to encourage youngsters aged 11-13 to attend the youth centre. Concern was expressed about the low attendance (Mondays on average 22 Tuesdays 15 and Thursday 20 - 10 to 15 of whom attended regularly). HMS would do another analysis of the attendance figures PKO expressed Council's support for the youth committee's priorities for the youth centre. It was AGREED to approve expenditure for the Summer Programme - £500 to IVC programme and £300 for other activities. 253/03 7 Minibus Update The minibus was already being fairly well used. Two extra sets of keys had been ordered at cost of £70 per set. It was suggested that details about the minibus should be left at Post Office and Rectory Farm Shop. Full details to be found on website and in latest edition of Village View. RJF thanked RLEW for his hard work in chairing the steering group. 254/03 8 Plans for Edmund Green A resident had submitted in writing a request to purchase Edmund Green for development. Council had acquired this land as an open space for the benefit of all the residents of Milton. It was AGREED to decline the offer. 255/03 9 MCC Update The full committee were meeting on 4th June to discuss proposals from the buildings committee for cameras within the community centre and modifications to the changing rooms/toilets and another access from outside the building to the toilets. 256/03 10 Bills for Payment and Money Received CONFIRMED payment of cheques 2562 to 2567 AUTHORISED payment of cheques 2568 to 2574 (cheques 2564 and 2569 cancelled) 257/03 11 District Councillor's report Police Consultation event scheduled for Saturday 21st June at Horningsea 11.30am to 1.30pm. 258/03 12 County Councillor's report JEC had met with the street lighting engineer and was organising a meeting with the bus company. A copy of the police report for May was received. 13 Correspondence Atkins - Roadworks and Traffic Information Leaflet ACRE - Training and Events Progamme Cambs & Peterborough Waste Local Plan - Proposed Modifications CALC - Bulletin / Quality Status Cambs County Council - Removal of Restricted Roads Status Order A10 & Butt Lane (Order to come into effect on 3 June) SCDC - Design Guide (Consultation document) 14 Dates of Next Meetings Highways 9 June 8pm Planning 23 June Council 7 July The meeting ended at 8.50pm.