Minutes of the Meeting of Milton Parish Council held on Monday 12 May 2003 at 7.30pm in the Community Centre Present: PK Oldham (chair) HM Smith EH Baker RH Chapman JE Coston (from min 212/03) IR Cowley R Day M Ellwood RJ Farrington B Jefferson CJ Lock IF May RT Summerfield LC Twinn RLE Waters The clerk SJ Daniels and two members of the public (part) 184/03 1 Apologies for absence - JEC (at Landbeach APM). The chairman welcomed Council especially the two new members, all of whom signed the declaration of acceptance of office. Congratulations to RTS for beiong elected district councillor. There were no declarations of interest. 185/03 2 Election of chairman and signing of declaration of acceptance of office AGREED to elect PKO as chairman. He signed the declaration of acceptance of office. 186/03 3 Election of vice chairman AGREED to elect HMS as vice chairman. 187/03 4 Committees The document on Committees prepared by the ad hoc committee was approved (see mins 165-166/03). The following committees were confirmed: Allotments RD ME CJL WD Booth E Spong Cemetery JEC RD ME BJ PKO The Rector Community Care RD ME BJ IFM LCT Community Minibus RJF IFM C Nunn B Pain G Sheen Finance EHB JEC PKO HMS RTS RLEW Highways JEC IRC RD RJF BJ PKO RTS LCT RLEW Planning JEC IRC RD RJF BJ CJL HMS RTS LCT RLEW Maintenance EHB RHC BJ PKO HMS LCT RLEW MYCMG EHB HMS LCT K D'Arcy (IVC) L Henderson + Youth leaders Play EHB JEC IRC ME CJL HMS RLEW H Ashford T Feetenby K Finney L Henderson D May A Weeks Youth EHB RHC HMS LCT L Henderson 188/03 5 Representatives The following representatives were confirmed: Archaeological Warden WD Booth Child Protection Officer L Henderson Country Park (& Deputy) PKO (RD) Day Centre IFM Footpaths Officer RLEW Impact BJ Landfill Liaison HMS LCT RHC MCC RLEW Milton Charities RD IFM P Harrold BC Waterson Police Liaison JEC Press Officer PKO Rowing Trust HMS School Governors DJL Tree Warden (& Deputy) PKO (SJ Snaith) Trolley Bus JEC Village View JEC Website PKO 189/03 6 Minutes - the minutes of the meeting of 7 April 03 were approved and signed following an amendment to minute 164/03 - 3 abstentions. 190/03 7 Clerk's Report (496/02) Highways - there were still highway matters outstanding from the Dec 02 meeting. Action: Highways Committee 191/03 Christmas Lights (144/03) The clerk had received no quotation from Mr Langley of Waterbeach. In view of the probable costs involved it was AGREED not to pursue - 9 votes in favour 3 against and 2 abstentions. 192/03 Street Lighting The Rowans (145/03) SCDC would pay up to 25% of the cost. Advice had been received, however, to "lobby"the CCC for the light. Action: Highways Committee 193/03 Tesco (168/03) Tesco would give Council's comments "full consideration". The clerk would ask for a more detailed response. Action: the clerk Four Key Consultations 194/03 Waste Local Plan Modifications This plan tackles the implications of how waste is managed in Cambridgeshire and Peterborough up to 2011 and beyond. A public inquiry was held into the plan in 2002 - no further comments. 195/03 Structure Plan Modifications The Structure Plan for the county sets out the development strategy for housing, transport, education, community and environmental needs until 2016. A public inquiry was held into this plan in 2002 - no further comments. 196/03 Local Transport Plan This plan makes proposals for the future of the county's transport system and the bids to be made to Government for funding to make them happen. As the UK's fastest growing county, Cambridgeshire faces big challenges on how its transport infrastructure will support all this growth. The new Transport Plan aims to tackle these challenges and sets out policies for developing transport over the next decade - no further comments. 197/03 Rapid Transit System This consultation will be on the proposed route for a Rapid Transit system from Huntingdon to Cambridge. The high quality system will use the alignment of the former St Ives rail line as well as stretches of existing roads. The system is designed to help relieve congestion on the A14 and provide the new settlement planned for the Longstanton/Oakington area with good access to Cambridge and Huntingdon, helping reduce car use in that area - details needed. Action - the clerk 8 Planning 198/03 Application S/0571/03 9 David Bull Way - noted that the Planning (157/03) Officers were recommending approval. RTS reported that this had been approved. Decisions Received 199/03 Mr & Mrs Butterfill 21 Butt Lane - extensions - refused. The (120/03) dormer window would be a prominent and incongruous feature, seriously detracting from the traditional character of the house. As such contrary to Policy SP12/10 of the Structure Plan 1995 and Policy HG17 of the South Cambs Deposit Local Plan 1999. The dormer window would overlook gardens of 19 and 23 Butt Lane and therefore contrary to Policies above. New Applications 200/03 C/11/17/72/1 Mr & Mrs Sylvester 7 Knights Way - tree surgery to ash (TPO) - no comments (delegated). 201/03 S/0205/03 J Holder Queen Anne Lodge Fen Road - garage/workshop (116/03) - amendment for information only. 202/03 S/0768/03 Mr & Mrs Romeo-Smith 36 The Oaks - extension - no recommendation. 203/03 S/0800/03 Mr & Mrs S Campbell 54 Butt Lane - single storey addition to utility room and garage front of building. Standing Orders were suspended to allow a resident to express concerns about inappropriate development, health & safety issues, invasion of privacy, soundproofing and loss of parking. Standing Orders were resumed. It was proposed that Council refuse the application - contrary to Policy SP12/10 of the Structure Plan (character of the dwelling/ relating to surroundings) and HG17 of the Local Plan (not in keeping with local characteristics). An amendment was CARRIED to refuse the application - contrary to Policy SP12/10 only of the Structure Plan - 9 votes in favour 5 abstentions. The substantive motion was then AGREED to refuse the application as it was contrary to Policy SP12/10 of the Structure Plan (9 votes in favour, 1 against and 4 abstentions). Due to the power cut the meeting was the adjourned at 8.40pm to The Sycamores Pavilion. Meeting resumed at 9.05pm. 204/03 S/0815/03 Q.ton Ltd Unit 24 Science Park - extension to provide 100 bedroom hotel, health / fitness centre and additional conference facilities after demolition of existing health and squash club buildings. Standing Orders were suspended to allow a member of the public to speak. Following resumption of Standing Orders Council AGREED to refuse the application: (13 votes in favour 1 abstention) Concerns: "- Over-development and contrary to the ethos and original planning conditions of the Science Park viz low density, well landscaped buildings for research and development. - The loss of parking spaces. The parking as proposed is inadequate. - This development will exacerbate the traffic problems in the area. - Contrary to the Cambs Structure Plan 1995 Policy SP12/10 which seeks all new developments to relate well to their surroundings. - The loss of trees. The fine lime tree must be preserved. - Environmental damage and damage to the bio-diversity of the site. We are concerned about the damage that could be caused by the construction of what appears to be a walkway to the lake. Over 100 members of the squash club will be seriously disadvantaged by this development. We are surprised that room cannot be found for replacement squash courts in such a large development." 205/03 S/0833/03 Mr & Mrs Corkin 58 The Rowans - conservatory - no recommendation . 206/03 S/0830/03 Napp Pharmaceutical Holdings Ltd Science Park - sports and social club building - no recommendation. 207/03 S/0831/03 Napp Pharmaceutical Holdings Ltd Science Park - extension to warehouse - no recommendation. 208/03 S/0859/03 Milton Parish Council - portable building for Youth Activities (renewal of time limited permission S/0587/00) - approve. 209/03 S/0903/03 Nelson O'Connor - Sandy Park Chesterton Fen Road - transit site for gypsies and construction of access road - refuse: (13 votes in favour 1 abstention) "Milton Parish Council supports SCDC's Policy for Chesterton Fen and therefore objects to this application as the land is outside the area designated for gypsy caravans. We believe that SCDC should encourage the use of land that has been designated for gypsy caravans in Chesterton Fen." 210/03 S/0904/03 to S/915/03 Various applications for siting of gypsy caravans at Sandy Park Chesterton Fen Road - refuse (comments as above). 211/03 9 Youth - The Minutes of the Youth Meeting of 22 April 03 were received. 212/03 10 APM - The Minutes of the APM 28 April 2003 were received. - Litter - no further action needed at present. - Sewage Works - the smells seemed to be worse after 5pm and at weekends. AWA had not yet produced an article for the Village View. The clerk would write again to AWA and the Environmental Health Officer. Action - the clerk - Bus Fares - there had been three increases in 12 months. JEC was looking into it. The clerk would write a letter to support JEC. Action - the clerk 213/03 11 Minibus update (164/03) MPC now owned the minibus. A separate article giving details would be published with the Village View (also on website) - costs to be met by minibus committee. 214/03 12 MCC Update There had been a break-in. MCC were looking into the possibility of providing security cameras. 215/03 13 Bills for Payment and Money Received CONFIRMED payment of cheques 2540 to 2548 AGREED payment of cheques 2549 to 2561 Milton Charities had sent £300 towards the trolley bus. They had not sent a contribution for 2002-03 as they were expecting a request for help with the minibus. 216/03 14 County Councillor's report JEC was following up various street lighting issues. A suggestion was made at the Landbeach APM that the priority at the slip road from Waterbeach be changed. Action: Highways Committee JEC was continuing to pressurise AWA and Environmental Health about the sewage works smells. 217/03 15 District Councillor's report A Parish Planning Pack would soon be published - training sessions to follow. There were four planning applications in Milton not determined within 13 weeks: - Rowing Lake - Camstead (off Shirley Close) - Section 106 Agreement being negotiated - G Turner Auto Repairs Chesterton Fen - awaiting Flood Risk Assessment - Inert Waste Recycling Facility Butt Lane - awaiting decision from the County Council 218/03 16 Correspondence Winged Fellowship Trust - Appeal DLA (Solicitors) - Transfer of Licence One Stop Cambs & Peterborough Joint Waste Strategy Cambridge Core Traffic Scheme Stage 3 - Silver Street area Periodic Electoral Review County Council - draft proposal consultation document CALC Bulletin and workshops for councillors 17 Dates of Next Meetings Finance 13 May Council 2 June Highways tba The meeting ended at 10.25pm.