Minutes of the Meeting of Milton Parish Council held on Monday 6 January 2003 at 7.30pm in the Community Centre Present: PK Oldham (chair) HM Smith JE Coston (1/03 to 26/03) R Day M Ellwood RJ Farrington B Jefferson DJ Lee CJ Lock IF May TJ Siggs RT Summerfield RLE Waters The clerk SJ Daniels and 2 members of the public (1 part of the meeting) 1 Apologies for absence - EH Baker LC Twinn 1/03 2 Declaration of Interest There were no declaration of interests. 2/03 3 Minutes The minutes of the meeting of 2 December 2002 were confirmed and signed as a true record. 4 Clerk's Report 3/03 Waste Local Plan (340/02) The Inspector's report was now available for public inspection. The County and Peterborough City Councils would consider their responses to the report. MPC would be informed of further stages towards adoption of the Plan. 4/03 Standing Orders (442/02) A date for a meeting of the committee to be arranged (see min 312/02). 5/03 Jubilee Oak (488/02) Louise Tiplady currently working and living in Herefordshire had submitted a design and costing for a Portland stone with hand cut lettering. Suggested lettering: PLANTED TO CELEBRATE THE GOLDEN JUBILEE OF HRH QUEEN ELIZABETH II 2002. AGREED to commission Louise to proceed with the work at a cost of £400. (RTS abstained from voting - neighbour of Tiplady family). Noted that there was a typing error in minute 488/02 - it was agreed to purchase the holm oak at a cost of £290 (min 410/02 refers) NOT £190. Charities had contributed £250 towards tree and plinth. The clerk would send a letter of thanks. Action: the clerk 6/03 Landbeach Road (496/02) Formal notice of the application for stopping-up had been received. The County Council had put in the extra bollards (unfortunately not all in the right place!). Rob Chapman had agreed to complete the work with a landscaped bund. Milton Charities had donated £200 towards the gate. 7/03 A10 Speed Limit (496/02) Noted that Impington Parish Council supported a reduced speed limit. 5 Planning Appeals 8/03 Trinity College - land at southern boundary of Science Park (397/02) adjacent to disused railway line to St Ives - against refusal to remove condition 3 of planning permission S/1536/98/F which requires details of a pedestrian/cycle gate in the fence opposite Garry Drive. 9/03 Mr J Crickmore - land at The Stables Chesterton Fen Road - against (419/02) the serving of an enforcement notice for siting a twin-unit mobile home or chalet and ancillary building works for residential occupation. The appeal is on the grounds that the planning permission should be granted and that the time given to comply with the notice was too short. Decisions Received 10/03 Amedis Pharmaceuticals Ltd Unit 162 Science Park - alterations (304/02) to buildings including 8 roof mounted flues and erection of external store - amendments - approved. 11/03 Mr & Mrs J Tillisch 28 Fen Road - alterations - approved. (447/02) Various conditions designed to: - ensure compliance with the approved plans and proper control of works - protect the fabric and features of this listed building - ensure fenestration appropriate to this listed building - secure an acceptable form of development. Details of measures for bat mitigation and conservation to be approved by LPA. 12/03 S Prior 38 Butt Lane - conservatory (retrospective application) (448/02) - approved. 13/03 The Home Office Unit 270-289 Science Park - air conditioning unit (450/02) - approved. 14/03 Tesco Store Cambridge Road - car park zone signs - approved. (481/02) 15/03 Dr DJ Cole 60 The Rowans - outbuilding - approved. Use of the (482/02) building to be confined to domestic purposes and not for business or trade. 16/03 Mr & Mrs Price Silver Acre High Street - extensions - approved. (483/02) Cills of the high level first floor windows of bedrooms 5 and 6 to be no less than 1.7m above floor level. Details of external materials for walls and roof and landscaping scheme to be approved. 17/03 W Connor Chesterton Fen Road - mobile home and one tourer for gypsy (505/02) accommodation - refused. Notice superseding that minuted in 505/02. Conditions appear to be exactly the same. 18/03 Mr & Mrs Henderson 28 The Rowans - extension - refused. Contrary to (510/02) Structure Plan Policy SP12/10 and Local Plan No. 2 Proposed Modifications 2002 Policy HG17. The proposed extension would significantly alter the proportions and character of Number 28 - the length and bulk of the first floor extension dominating the front of the building. It would have a material negative effect on the visual amenity of the street scene. First floor windows would overlook short rear garden of number 26 thus harming amenity of the occupants of that property. A first floor would block what little light the rear garden of Number 30 receives materially reducing the amenities of the residents of that property. New Applications 19/03 Camstead Ltd - 7 houses at Shirley Close - amendment to road layout - (508/02) for information only. HMS spoke at the SCDC Planning meeting. The application was approved. A condition to ensure contractors' vehicles were parked on site during construction was imposed. 20/03 S2309/02 L Anderson - land at Chesterton Fen Road - mobile home and toilet/day room - no recommendation. Support SCDC's Policy for Chesterton Fen. S/2310/02 WT Wong 61 Cambridge Road - ancillary store to shop (retrospective application) - no recommendation. 21/03 S/2103/01 Lancashire Industrial and Commercial Services Ltd - (367/02) Penfold Farm Ely Road - change of use to golf practice centre including club house, par 3 golf course, shop/office, car park, access and bridle path/pedestrian link to rowing lake and park -amendments to pro's shop building, car park landscaping and biodiversity/landscaping drawing. No recommendation. Comments: "We are concerned that the bridle path could in the future become a vehicular access for the rowing lake - which would be contrary to assurances that this would not happen. The main access to the rowing lake was always going to be from Car Dyke Waterbeach. We are concerned that the main focus has moved towards Milton. With such a substantial development the Parish Council would expect some 'planning gain' for the village as we have an obligation to provide sports pitches suitable for youngsters. We have been given to understand that the large building is part of the Rowing Lake scheme. This was not clear to us when we discussed the original application." 22/03 S/2431/02 Mr & Mrs Heald 5 Garner Close - first floor side extension. No recommendation. 23/03 S/2439/02 Silver Fern Trust - Silver Fern Concrete Milton Trading Estate - portable building for classroom/mess and toilets. Approve. Recommended that the permission be for a (renewable) limited period of time. 24/03 6 Youth Minutes The minutes of the Youth Committee Meeting of 18 December 02 were received. 25/03 7 Splitting the Parish (503/02) PKO had circulated a discussion document part of which stated: "In April 2002 the Boundary Commission published its report on electoral arrangements for South Cambridgeshire. As part of that review they looked at Milton and Milton Detached. They commented on it thus in paragraph 151: While we acknowledge that the most appropriate solution to this anomaly [of Milton Detached] would either be the inclusion of the Milton detached area within Cambridge City or a parish review in order to create a separate Parish Meeting for the detached area, neither of these outcomes are possible within the remit of [this document]. If council is agreeable then my understanding is that our first port of call is the district council, who are responsible for these matters, so we should write to them, pointing out what the Boundary Commission said, and asking for the parish to be split." RD pointed out instances where Chesterton Fen residents did make use of facilities and consulted councillors. AGREED to inform SCDC that MPC was mindful to pursue the principle of splitting the parish and to ask for their views. There were 11 votes in favour 1 against and 1 abstention. 26/03 8 County Councillor's report (519/02) A10 Meeting - arranged for 10 February at Waterbeach pavilion 7.30pm with Landbeach and Waterbeach Parish Councils. (496/02) Cycle Bridge - should hear within next few days which company had won the contract. The A14 would be closed for a weekend in September for the bridge to be erected. Waterbeach Station Car Park - the car park flooded on 4 January for the third time in two years. (519/02) Waterbeach Library - the closure issue to be discussed by County cabinet on 7 January. 27/03 9 Minibus (515/02) RLEW reported on his discussions with ACRE, the issues raised by them and his proposed answers to these queries. AGREED that he should proceed with the application as per minute 515/02. Action: RLEW (with Minibus Steering Group) 28/03 10 MCC Update Refurbishment/improvements - residents' views were being sought on the web and through the Village View. The community centre improvements and the Sycamores pavilion extensions would be treated as two separate projects. a) Community Centre - to be funded through a loan from the PWLB after October 2005 (the date at which the present loan agreement finishes) as this would benefit the whole population. The clerk to find out latest regulations concerning borrowing. Action: the clerk b) Sycamores Pavilion - to be funded through grants eg lottery as this would benefit sections of the village (football, cricket, youth) not the whole population. This project would start pre 2005. Colts Football - IFM reported that three of the colts teams were planning to play at Landbeach. In total there were now 11 teams, including three girls' teams. Land availability for colts football to be discussed at February meeting. 29/03 11 Christmas 2003 - offer of tree (466/02) In principle Council welcomed the offer of a Christmas tree. The area near the Landbeach Road bus stop was suggested as a possible site. Pond Green was considered unsuitable because of the possibility of vandalism. The clerk would find out details from Mr Chapman and also ask for a quotation for supplying power. This tree would be in addition to the present arrangements. Thanks to RJF for organising the 2002 lights. Action: the clerk 30/03 12 Milton School - report by DJL DJL announced that he would be standing down as Parish Councillor in May and as Council's representative on the Milton school governors. He reported on the recent Ofsted inspection of the school and the continuing high standards set. The clerk would send Council's congratulations to Mr Gillmore, the head teacher. Action: the clerk 31/03 13 Bills for Payment and Money Received CONFIRMED Payment of cheques 2440 - 2448 AGREED Payment of cheques 2449 - 2465 Noted that Milton Charities had contributed £100 towards the trees at the cemetery. 32/03 14 Crime Update Crime figures were not to hand. Community Safety Conference to be held at Marshall's Airport on 11 February. 33/03 15 District Councillor's report (493/02) RTS was not able to attend the Area joint Committee meeting on 9 December. The committee would not support the reduction in the speed limit on the A10 as reported in minute 493/02. 34/03 16 Correspondence County Council - Budget 2003-04 - Comprehensive Performance Assessment CALC - Bulletin Fire Authority - Annual report 2001/02 Care Network - Bulletin/news NSPCC - Request for contribution towards local services 17 Dates of next meetings Play - 8 January Planning - 20 January 7pm Finance - 20 January Youth - 27 January Council - 3 February The meeting ended at 9.55pm.