Minutes of the Meeting of Milton Parish Council held on Monday 7 October 2002 at 7.30pm in the Community Centre Present: PK Oldham (chair) HM Smith EH Baker JE Coston R Day M Ellwood RJ Farrington B Jefferson CJ Lock IF May TJ Siggs RT Summerfield LC Twinn RLE Waters The clerk SJ Daniels 1 Apologies for absence - DJ Lee 412/02 2 Declaration of Interest HMS declared an interest for item 12. 413/02 3 Minutes The minutes of the meeting of 2 September 2002 were confirmed and signed as a true record. 4 Clerk's Report 414/02 Memorial Green (153/02) PKO had met with Mr Holder. Council confirmed its agreement to a land swap (see minute 50/02) provided that Mr Holder met all costs and provided the law allowed a land swap. 415/02 Bus Reliability Meeting (345/02) PKO and LCT had been unable to attend the meeting. Subsidised bus routes were discussed at that meeting. 416/02 Kings Hedges Drive Noted that a Prohibition of Waiting Order to extend the length of prohibition of waiting at Kings Hedges Drive had been advertised. 417/02 Christmas Arrangements R Chapman Rectory Farm had offered to supply and put up a Christmas tree if a suitable site could be found for it. To be discussed at planning/next meeting. In the meantime RJF would investigate the situation regarding the existing arrangements. Action: RJF 5 Planning 418/02 The minutes of the Planning Committee meeting of 16 September 02 were received. 419/02 Appeal - by J Crickmore The Stables Chesterton Fen Road against (383/02) refusal of planning permission for siting of temporary chalet accommodation. 420/02 S/1452/02 Mrs J Wilson - use of land at Chesterton Fen Road for (364/02) 34 pitch travellers caravan park. Planning Committee meeting of 2 October refused permission. 421/02 S/1719/02 Mr & Mrs AE Dewey 51 Old School Lane - extensions. Two (390/02) letters of objection from neighbours had been received. Decisions Received 422/02 Appeal - Ms E Calladine & Mr M Saunders 14 Sunningdale Park Fen Road (229/02) Chesterton. Ground (b) "breach of planning alleged by the enforcement notice has not occurred...as the structure is not a dwelling but a dayroom/utility room" - allowed. Ground (a) - appeal site lies within Green Belt; is it an appropriate form of development in the Green Belt? - allowed. Planning Permission was therefore granted on condition that the building is occupied for domestic purposes only and only by the appellants and their direct descendants. When the premises are no longer occupied by any of these persons the use hereby permitted shall cease and the building demolished. 423/02 Trinity College (CSP) Ltd with Aula Ltd Unit 428 Phase 6 Science Park (329/02) - erection of building for research and development with associated offices together with stores building and covered cycle rack - approved. Details of materials for external walls and roofs, hard surfaced areas including roads, driveways and car parking areas, surface water drainage, covered cycle racks, Green Commuter Plan and landscaping scheme to be approved by LPA. 424/02 Trinity College Unit 315 Science Park - 2 roof mounted flues and (365/02) cycle shelter - approved. 425/02 Cambridge Regional College - portable classroom building - approved (368/02) until 31 December 2002. 426/02 A West 73 Coles Road - extension - refused. (384/02) Close proximity to number 71 and overbearing - contrary to Local Deposit Plan Policy HG17. Narrow width of garage not practical for parking. Not enough parking spaces for a 4 bedroom house and contrary to Local Deposit Plan car parking standards in Appendix 7/1. Cramped form of development and out of character in the street scene. Contrary to Cambs Structure Plan 1995 Policy SP12/10 and Local Deposit Plan Policy HG17. New Applications 427/02 S/1813/02 Mr & Mrs R Andrews 10 The Oaks - conservatory - no recommendation. 428/02 S/18/14/02 Polight Technologies Ltd Unit 291 Science park - chiller enclosure - no recommendation. 429/02 S/1827 /02 The College of West Anglia Ely Road - extension to pole barn - approve. 430/02 S/1837/02 W O'Connor - land at Chesterton Fen Road - mobile home for gypsy accommodation - refuse. Contrary to South Cambs District Policies in the emerging Local Plan. 431/02 C/11/17/72/11 JR Crack 2 Kens Way - reduction of horse chestnut - no comments. 432/02 6 Highways The minutes of the Highways Committee meeting of 16 September were received. (394/02) Drainage - PKO would discuss with the owners of Milton House the potential flooding problems caused by the drain under Fen Road (min 47/02 refers). (397/02) Disused Part of Landbeach Road - AWA needed access and offered to pay half the costs of erecting a gate (min 410/02 also refers). There had been a delay in implementing the downgrading to a bridleway. The clerk would write to the Chief Executive of the County Council asking for a speedy resolution. Action: the clerk 433/02 7 Community Care The minutes of the CCWG meeting of 19 September were received. Warden's Contract - AGREED to accept recommendation in minute 400/02. (402/02) Funding - applications for funding from SCDC were being considered during October. The County Council would consider applications for grant aid from organisations "in need". (403/02) SCCCN - The clerk reported that the South Cambs Community Care Network was a registered charity funded by Social Services, Trusts and donations. 434/02 8 Maintenance The minutes of the Maintenance Committee meeting of 23 September were received. (408/02) Village Cleaning - The clerk had agreed with RCT Adams a total of 8 hours per week. (409/02) Grass Cutting Contract - AGREED to send the letter to Herald Contract Services. Action: the clerk The chairman stated that this was the first step towards terminating the contract. (410/02) Trees - PKO had met with Burleigh Contractors and hoped to be able to present quotations to the next meeting. Jubilee Oak - an inscribed portland stone would cost between £300 and £400. Cost of installing the stone and the tree were not yet known. The clerk would ask Milton Charities for a donation towards the project. Action: the clerk (411/02) Daffodils - AGREED to spend approximately £50 on the purchase of daffodils. PKO would talk to Pi about planting along Ely Road. Action: RLEW and PKO 435/02 9 Proposal to split parish into two parts The Boundary Committee's report April 2002 page 46 para 151 states: "While we acknowledge that the most appropriate solution to this anomaly would be either the inclusion of the Milton detached area within Cambridge City or a parish review in order to create a separate Parish Meeting for the detached area, neither of these outcomes are possible within the remit of this PER." (Periodic Electoral Review) As a result the following issues were raised: - Should Chesterton Fen become a separate parish administered by a Parish Meeting? - The Boundary Commission review (5-10 years?) may recommend boundary changes. - While Chesterton Fen remains part of Milton should MPC do more for the residents - eg PC surgery, consultation? JEC was arranging a meeting for 30 October (min 275/02). These issues could be raised at that meeting with the Travellers' Liaison Officer. 436/02 10 Cycle Bridge The County Council were not involved in the contract negotiations. The successful company should be known in December/January. 437/02 11 MCC Update AGM was held on 2 October. MCC intended putting down a rubberised surface at the toddlers' play area and swings at Coles Road at a cost of approximately £8000. MCC hoped that Council would be able to make a contribution towards the cost - to be discussed at November meeting. RTS pointed out that without the efforts of the Parish Councillors MCC would be in difficulties. The Charity Commissioners had not allowed MCC to make a minor change to the constitution to meet one of the Lottery objections. An application for funds towards a minibus was being sent off again. A recent ACRE meeting attended by HMS and PKO had confirmed that the Vital Villages Fund had money for such projects - applications must be made, however, by Parish Councils. 438/02 12 Bills for Payment and Money Received CONFIRMED payment of cheques 2392 to 2395 AGREED to authorise payment of cheques 2396 to 2407 (1 abstention). 439/02 13 Crime Update Crime figures showed another increase. RLEW would draft a letter to be sent to Inspector Howell expressing concern about the level of increase and the action that the police were taking to combat the crime rate. Action: RLEW Council's views on policing priorities were being sought - to be discussed at November meeting. Noted that funding was available through the South Cambs Community Safety Partnership. Local Consultation meeting scheduled for 29 October. 440/02 14 County Councillor's report Development Proposals Examination in Public - JEC was co-operating with Landbeach and Waterbeach to prepare a statement for the Examination in Public. Mobile Library - the library was now visiting twice each alternate Wednesday (instead of three times) but for a few minutes extra. JEC was pressing for a better service. Denny End Junction Waterbeach - the bollard light had been repaired. Sewage Works Meeting - a meeting was scheduled for 10 October at 2.30pm. Landfill Liaison - a meeting would take place soon. Butt Lane/A10 Traffic Lights - a resident of Landbeach had complained that the lights were dangerous for cyclists. High Street - JEC had received a complaint about the poor visibility near the pedestrian crossing caused by parked vans/lorries. Waste - JEC would find out the situation regarding the transfer of waste from Milton Landfill to Donarbon's site at Landbeach as this was creating a litter problem along Butt Lane and the A10. 441/02 15 District Councillor's report Refuse Collection - Milton would not miss a collection at Christmas. RTS was "working" on Easter also. Money from the recycling scheme would be received soon. 442/02 16 Correspondence WD Booth - re Bradwell's Court draft planning and design brief CPRE - re airport proposals at Alconbury Cambs County Council - Cambs Local Transport Plan - Progress Report Local Heritage Initiative - re LHI website CALC - Special Bulletin - notice of AGM Cambs County Council - Government Funding of Local Authority Services ACRE - Notice of AGM SCDC - Housing Strategy Document 2003/05 Countryside Agency - re green open spaces Commission for Racial Equality - A Guide for Public Authorities cb4law (solicitors) - Transfer of licence Lion & lamb South Cambs NHS Trust - Primary Care Trust Bulletin Anonymous - Chesterton Fen Information Commissioner - Freedom of Information Act 2000. PKO would incorporate FoI Act into the Standing orders booklet for the ad hoc committee to discuss. 17 Dates of next meetings Planning - 28 October 7pm Finance - 28 October 8pm Council - 4 November The meeting ended at 9.50pm.