Minutes of the Meeting of Milton Parish Council held on Monday 2 September 2002 at 7.30pm in the Community Centre Present: PK Oldham (chair) HM Smith EH Baker JE Coston R Day M Ellwood RJ Farrington B Jefferson CJ Lock IF May TJ Siggs RT Summerfield LC Twinn RLE Waters The clerk SJ Daniels and 2 members of the public (part) 1 Apologies for absence - DJ Lee 338/02 2 Declaration of Interest PKO reminded members of the need to declare any interests under the Code of Conduct. 339/02 3 Minutes The minutes of the meeting of 1 July 2002 were confirmed and signed as a true record. 4 Clerk's Report Waste Local Plan 340/02 PKO and JEC spoke at the recent Inquiry. (260/02) 341/02 Queen's Golden Jubilee Awards (297/02) RTS awarded PKO a certificate on behalf of SCDC. 342/02 Landbeach Road (298/02) The downgrading to a bridleway was being progressed. 343/02 Speed Limit Extension (312/02) Noted that the County Council intended extending the speed limit to a point beyond the Farm College field entrance and that the order had been advertised. 344/02 Ditch Cambridge Road (314/02) SCDC had completed the work on the ditch. That part by the doctors' surgery would take about 2 days at a cost of approximately £500. It would necessitate removal of tree branches. A working party would meet to clear out this part of the ditch. 345/02 Bus Reliability PKO, JEC and LCT hoped to attend a public meeting at Shire Hall in Cambridge at 7.30 pm on Monday 9th September. 5 Planning Decisions Received 346/02 R Upton et al Grange Park Gypsy Site (16 pitches) Chesterton Fen Road - (451/00) approved. Permission for a 16 gypsy caravan site only. The site shall be used for persons of a nomadic habit of life only, whatever their race or origin (but not including organised groups of travelling showmen or persons engaged in travelling circuses). A scheme for the installation of 16 sealed cesspools to be approved by SCDC. 347/02 Quattrocento Ltd The Innovation Centre Unit 140 Science Park - (320/01) extensions, refuse/cycle store and additional parking - minor amendments to car parking/landscaping - approved. 348/02 C Lee - site at Cave Industrial Estate Chesterton Fen Road - change of use (605/01) of land for storage of skips/bins and lorries - approved. (Amended plans also received showing details of French drain). This permission to relate solely for the use of parking of skip lorries and empty skips. French drain, holding pond and pump to be installed within one calendar month and thereafter maintained. No waste material to be stored on site or within skips. Yard not to be used before 07.30 or after 21.00 Monday - Friday (after 13.00 Saturdays, Sundays and Bank Holidays). 349/02 EP and J Clark - land at Chesterton Fen Road - use of land as gypsy (21/02) caravan site (16 pitches). Refused. Premature in advance of Policy CNF11 of the Deposit Plan (as amended 2001) being considered through the Local Plan. 350/02 TXU Europe North Lodge Ely Road - erection of garage/utility, fences (276/02) and gates - approved. (Minor amendments also received). External materials to be identical to existing. Landscaping scheme, details of driveway construction, surface materials and tree survey for the sycamore tree adjacent the gate to be approved by LPA. New pumping chamber adjacent south east boundary specifically excluded from the permission. Details of a new location to be approved by LPA prior to any development. 351/02 TXU Europe North Lodge Ely Road - internal and external alterations and (277/02) furbishment, installation of DPC and reinstatement of front door, rear windows and chimneys. Works to entrance walls and gates - approved. All works to be carried out strictly in accordance with the approved plans. LPA to meet owner/contractor on site to discuss conditions of the consent and the manner of the works. Precise details of windows and doors to be approved. Brickwork, bond, joint detail and mortar mix to be approved and to match existing. Conditions relating to internal plaster on walls and ceilings, gutters and drainpipes and internal timberwork. No cleaning of brickwork to be carried out without approval of LPA. 352/02 Cambridge Regional College - link road incorporating a pick-up/drop-off (278/02) point at Kings Hedges Drive - approved. Details of landscaping and materials for retaining walls to be approved. Security gate to be installed and kept closed other than during times when buses arrive at and depart from the site. 353/02 Mr & Mrs W Gunn 199 The Rowans - extension - approved. External materials (278[b]/02) to be identical to existing building. 354/02 Armedis Pharmaceuticals Ltd and Trinity College - Unit 162 Science Park - (279/02) alterations to building including 8 roof mounted flues and erection of external store - approved. 355/02 J Termote 9 Butt Lane - variation of condition 1 of pp S/2203/90 to allow (305/02) the conversion of integral garage to additional living accommodation - approved. 356/02 Mr & Mrs AE Dewey 49 Old School Lane - extensions - refused. The close (306/02) proximity of the proposed extension to number 51A would seriously harm the amenities of the occupiers of that property and would also harm amenities of the occupiers of number 49 through undue loss of privacy caused by overlooking of a first floor window. As such the proposal would be contrary to Policy HG17 of the South Cambs Deposit Local Plan (as amended 2001). 357/02 Trinity College Science Park - removal of Condition 3 of Planning (308/02) Permission S/1536/98 which requires details of pedestrian/cycle gate - refused. Access via Garry Drive provides a popular and well used access for cyclists. Closure of the gate/access would be contrary to the aims of "encouraging the use of cycles as a sustainable method of transport and the provision of a safe route for cyclists which minimises conflict with other highway users". The proposed alternative route to the north west would involve a significant detour for some users and is locked outside the hours of 06.30 and 19.30. Contrary therefore to Policies SP7/7 of the Approved Structure Plan 1995, T13 of the Approved South Cambs Local Plan 1993 and TP18 of the Deposit Plan (as amended 2001) all of which seek to encourage the provision of cycle facilities in the layout of developments. 358/02 Mr & Mrs S Campbell 54 Butt Lane - extension to garage and rear - refused. (326/02) The proposal would seriously harm the amenities of the occupiers of 56 Butt Lane through being unduly overbearing in terms of its mass when viewed from rooms at the rear of that property and from its garden. Contrary to Structure Plan Policy SP12/10 and South Cambs Deposit Local Plan 1999 Policy HG17. 359/02 Mr & Mrs A Race 7 Coulson Close - single storey side and rear extension - (327/02) refused. Siting and height of proposed extension in close proximity and extending across the entire northern boundaries of Nos. 217 and 219 and mostly along Nos. 215 and 223 The Sycamores would result in an overbearing and unacceptable standard of visual amenity from the rear of these properties and their garden area contrary to Structure Plan (1995) Policy SP12/10 and Local Deposit Plan (amended 2001) Policy HG17 (2 and 5). 360/02 Cambridge Regional College Blocks C and E Kings Hedges Road - extensions - (328/02) approved. Use of render on existing brick screen specifically excluded. Alternative elevational treatment to be approved by LPA. New Applications 361/02 S/0289/94 Mr & Mrs N Fordham 52 Old School Lane - amendment to extensions. (133/94) Late start date (April 02?) of work queried; neighbour's objection to new window supported. 362/02 S/1419/02 Trinity College - Unit 181 Science Park - covered cycle rack and 2 roof mounted flues. No recommendation - emissions from flues queried. 363/02 S/1445/02 Ms L Collison 10 Garner Close - first floor side extension. No recommendation - proximity to number 8 queried. 364/02 S/1452/02 Mrs J Wilson - land at Chesterton Fen Road - use of land as travellers caravan park (34 pitches). Refuse - support SCDC overall policy for this area. 365/02 S/1465/02 Trinity College - Unit 315 Science Park - 2 roof mounted flues and cycle store. No recommendation - emissions from flues queried. 366/02 S/1544/02 Mr & Mrs O'Kane 79 Cambridge Road - extension. No recommendation. 367/02 S/2103/01 Lancashire Industrial and Commercial Services Ltd - change of use (271/02) to golf practice centre including club house par 3 golf course shop/office car park access and bridle path/pedestrian link to rowing lake and park at Penfold Farm Ely Road. Refuse - (13 votes in favour 1 against) Comments submitted to SCDC: - The plans allow for up to 200 car parking spaces. We would like to hear the applicant's projection of traffic movements both in and out of the complex during phase 1 and 2. We are especially concerned as to how these traffic movements may affect the safety on the highway - both the A10 Milton Bypass and the Ely Road into Milton. It should be noted that traffic entering Milton from the north along the slip road usually encounter no cars turning off the A10 towards Milton. A change in the pattern of traffic will necessitate a re-think in the minds of drivers and will cause, we believe, a danger. It is our view that traffic movements for the proposed site will cause problems. We are concerned also that congestion and possible further dangers will be caused by traffic turning right off the A10 from the south. - The scheme appears to be larger than first envisaged and is not in keeping with the rural area. - The building is out of keeping with the rural surroundings. - Over-development of the site - there are more buildings than are necessary for a 9 hole golf course. - There are no details of the "Pro's" shop and there seems to be another building on the plans - not previously seen. - The relationship between this site and the Rowing Lake is rather confusing. We find it difficult to make a decision when there is so much 'kite flying'. - With such a substantial development the Parish Council would expect some 'planning gain' for the village as we have an obligation to provide sports pitches suitable for youngsters. 368/02 S/1598/02 Cambridge Regional College Kings Hedges Road portable classroom building - no recommendation. 369/02 S/1599/02 St John's College St John's Innovation Park - construction of 7 new car parking spaces and external works - no recommendation. 370/02 6 Finance The minutes of the Finance Committee meeting of 8 July were received and the accounts for 2001/02 approved (min 325/02). (321/02) Skate Park Grant - SCDC had agreed to make the grant payable to MPC. (325/02) Accounts 2001/02 - the accounts were approved. 371/02 7 Youth The minutes of the MYCMG meeting of 30 July were received. (332/02) Summer Programme - went quite well an average of 12-16 youngsters attending. Autumn Term - sessions as last year (no Ridley Hall student available). New Police Check Procedures - to be pursued through IVC. IFM offered to help if necessary. Age Related Segregation - would take place only if the youth centre could open for another evening each week. Attendance - average attendance during Summer Term was 15-20. 372/02 8 Play The minutes of the Play Committee meeting of 27 August were received. (335/02) Insurance of Skate Park Half Pipe - would cost £114.45 per year subject to annual professional inspection and weekly visual check by MPC. Malicious damage excess £150. AGREED to confirm with SCDC that MPC would guarantee replacement of the half pipe if damaged. Action: HMS The clerk would find out cost of insuring half pipe if excess were increased. Action: Clerk 373/02 9 Cemetery Fee Letter A letter of complaint about the £15 charge for an inscription added to an headstone was received. Council supported the Chairman's comments in his letter of reply. AGREED to reaffirm Council's agreement with the fees as proposed by the Cemetery Committee January 2001 (min 50/01). Action: Clerk to write to complainant 374/02 10 Review of Grazing Rights land north of allotments Prior to selling the land to MPC the County Council had negotiated a fee of £150 for grazing rights for two years. AGREED to renew the agreement for two years at a fee of £180 (£90 per year). 12 votes in favour 2 abstentions. Action: Clerk Noted that the football club had little interest in using the land for a football pitch as there were no facilities available. 375/02 11 Report of meeting with Tesco PKO and HMS had met with Tesco. A report had been circulated. Tesco intended replacing the wooden fence with a more substantial structure at the rear of their property adjacent The Sycamores Recreation Ground. MCC/MPC had no need for access to recreation ground after the installation of the skate park and therefore did not see the need for a gate in the fence. PKO would ask Tesco to inform RTS whenever fly tipping occurs. 376/02 12 MCC Update AGM set for 02 October 02 at 7.30pm. The bid for a community minibus was unsuccessful. The application had been amended to meet the "lottery" objections and would be sent off again. 377/02 13 Bills for Payment and Money Received CONFIRMED payment of cheques 2361 to 2380 AGREED to authorise payment of cheques 2381 to 2391 (1 abstention). 378/02 14 Crime Update Crime figures not to hand. It was reported that figures were high. 379/02 15 County Councillor's report Sewage Smells - JEC had demanded a meeting with AWA, EHO's (City and SCDC) and other concerned people. As a result changes at the AWA works had been implemented. Monitoring of the smells was in hand. It was hoped that representatives of MPC, Cambridge News, Science Park and others would meet again on 10 October at 2.30pm at the sewage works to review progress. A10 Roundabout Donarbon - after receiving many complaints about the safety at this roundabout JEC had persuaded the Highways Authority (now the Country Council) to realign the roundabout. The Highways Agency had approved the plans. Donarbon had complied with these and were blameless for the problems. 380/02 16 District Councillor's report Blackwells Caravan Site - problems at this site had not yet been resolved. Area Joint Committee - traffic orders relating to the A10 bypass (to maintain a 60mph speed limit) were on the agenda for the next meeting. 381/02 17 Correspondence CALC - Bulletin / Notice of AGM. Noted that Milton website came fourth in a competition organised by NALC. Friends of War Memorials - Information / details of membership ACRE - Parish Plans Cambridge City NHS - Safer Homes Project One Stop - Notice of Transfer of Justices Licence County Council - Letter re Air Quality Forecasting System County Council - Cambridge Core Traffic Scheme Stage 3 update SCMWG - Report of meeting of South Cambs Mobile Warden Group CCC - Flooding Seminar 7 September 18 Dates of next meetings Planning - 16 September 7.30pm Highways - 16 September 8.00pm Maintenance - 23 September 7.30pm CCWG - 19 September 11.00am Council - 7 October 7.30pm The meeting ended at 9.30pm.