Minutes of the Annual Parish Council Meeting of Milton Parish Council
held on Monday 13 May 2002 at 7.30pm in the Community Centre
Present: PK Oldham (chair) HM Smith EH Baker JE Coston M Ellwood
RJ Farrington B Jefferson CJ Lock IF May TJ Siggs
RT Summerfield LC Twinn RLE Waters
The clerk SJ Daniels and one member of the public
1 Apologies for absence R Day DJ Lee
206/02 2 Election of chairman and signing of declaration of acceptance of
office.
It was with both sadness and relief that RLEW handed over the reins.
He had enjoyed over 7 years as chairman and thanked members and the
clerk for their support.
AGREED to elect PKO as chairman.
He signed the declaration of acceptance of office.
JEC praised RLEW for the calm and sensible manner in which he had
dealt with some difficult issues and thanked him for all his
support and hard work as chairman. [Round of applause]
207/02 3 Election of vice chairman
AGREED to elect HMS as vice chairman.
PKO thanked RJF for his hard work during the number of years that
he had acted as vice chairman.
208/02 4 Committees
The following committees were confirmed:
Finance JEC PKO TJS HMS RTS RLEW
Planning JEC RD RJF BJ CJL TJS HMS RTS LCT RLEW
Highways JEC RD RJF BJ PKO TJS RTS LCT RLEW
Maintenance EHB BJ PKO HMS LCT RLEW
Play EHB JEC ME CJL HMS RLEW K Finney L Henderson
Youth EHB DJL HMS LCT L Henderson
209/02 5 Working Groups
The following working groups were confirmed:
Allotments RD ME CJL WD Booth E Spong
Cemetery JEC RD ME BJ PKO I Cowley
Community Care RD ME IFM LCT
MYCMG EHB DJL HMS LCT K D'Arcy (IVC) L Henderson
(Milton Youth Centre S Lester + Youth leaders
Management Group)
210/02 6 Representatives
The following representatives were confirmed:
Archaeological Warden WD Booth
Charities RD IFM P Harrold BC Waterson
Child Protection Officer L Henderson
Community Transport:
Minibus RLEW
Trolley Bus JEC T Stubbings J Uttin
Country Park RD (deputy PKO)
Footpaths Officer RLEW
Impact BJ
MCC RLEW
Police Liaison RLEW
Press Officer (+ website) PKO
Rowing Trust HMS
School Governors DJL
Tree Warden PKO (deputy SJ Snaith)
Under 5's Group LCT
Village View JEC
(Non-Parish Councillors in italics)
211/02 7 Declaration of Interest
PKO reminded members of the need to declare any interests under
the Code of Conduct.
212/02 8 Minutes
After an amendment to minute 181/02 the Minutes of the meeting of
8 April 2002 were confirmed and signed as a true record.
9 Clerk's Report (inc matters arising)
213/02 Cambridge Core Traffic Scheme
(33/01) AGREED not to make a response as a Council.
214/02 Cambridge Northern Fringe
(419/01) PKO reported that plans to develop CNF west would make little
difference to the traffic levels at the Milton interchange. There
were no immediate plans to develop CNF east (railway sidings and
part of sewage works)
215/02 Electoral Review
(11/02) The Boundary Committee for England had recommended retaining the
existing Milton ward together with Milton Detached to be served
by two district councillors; and that Milton Parish Council should
comprise 15 councillors as at present and should remain unwarded.
The Parish should be coterminous with the proposed detached
Milton district ward.
216/02 Waste Local Plan
(149/02) JEC attended the Pre Inquiry meeting. Notes of that meeting had
been received.
217/02 Community Minibus
(152/02) The committee were waiting to hear the outcome of the grant
application.
218/02 Play Areas - The Rowans
(156/02) Two letters from residents concerned about vandalism at the play
areas were received.
The clerk would reply that:
- Council would look again at the fence at The Rowans play area.
- The Play Committee in conjunction with the MCC Outside Recreation
Committee would investigate laying rubber surfaces instead of bark.
- No Loitering Bye laws would be difficult to enforce. In the words
of Charles Arnold-Baker (Local Government Administration) bye
laws were "seldom effective and seldom desirable".
- CCTV might be useful at The Sycamores Recreation Ground but not
elsewhere. The amount of damage caused did not warrant the
expense.
- The seats in the play areas were well used.
- The vandalised fences near Froment Way belonged to the
householders and not the Parish Council.
Action: Clerk
219/02 Queen's Jubilee
(157/02) AGREED to plant a tree at War Memorial Green.
11 in favour 2 abstentions.
The Maintenance Committee to make recommendations to Council.
220/02 CALC - Supplementary Bulletin
(159/02) Supplementary Bulletin received. Noted that the NALC conference
was to be held at Preston 14 -16 June.
221/02 Milton School
(160/02) A letter from Tom Gillmore, head teacher of Milton School was
received thanking Council for the congratulations on the school's
award.
222/02 North Lodge
(163/02) Noted that TXU owned the lodge and had instructed Bidwells to
progress its sale. Bidwells would shortly submit a listed buildings
application for its refurbishment. Letters and schedule of listed
buildings in Milton received. The clerk would ask for clarification
of the listed buildings categories and inquire about the status
of Ambassador Lodge.
Action: Clerk
223/02 Litter
(172/02) Thanks to the Church youngsters for clearing up litter and graffiti.
Action: Clerk
224/02 Code of Conduct
(174/02) CALC had arranged a shared advert in the Cambridge News - cost
approx. £20.
225/02 Computer
(175/02) The Parish Council had a new computer - cost £1232 + VAT.
AGREED to keep the old computer for use in the Youth centre.
226/02 Noisy Alarm
(181/02) No response received.
227/02 Consent Street Trading
(190/02) AGREED to respond to the SCDC questionnaire thus:
The Parish Council:
- did not favour the existing system of designating streets in
villages at the request of individual Parish Councils.
- favoured the whole District Council area becoming a designated
Consent Street area.
Action: Clerk
228/02 SCDC Housing Strategy
Comments on SCDC's Housing Strategy would be made at the Planning
meeting of 27 May. Copies to EHB JEC CJL IFM TJS and LCT.
Action: Clerk
10 Planning
ME declared an interest and left the meeting for minute 238/02 below.
229/02 Appeal - against enforcement notice by Ms E Callandine and
(29/02) Mr M Saunders - land at 14 Sunningdale Park Chesterton Fen Road.
Decisions Received
230/02 Mr S & Mrs EM Taylor 2 Walnut Close -conservatory - approved.
(121/02)
231/02 Mr & Mrs A Hill 28 Bene't Close - approved (to include amendments
(143/02) revised internal layout and fenestration; increased width of
conservatory).
232/02 P Garrod 13 Bene't Close extension (S/0468/02) - approved.
(145/02)
233/02 T Constantinides 1 Ballard Close - extension - approved. External
(146/02) materials to be identical to those used for existing building.
New Applications
234/02 S/0876/00 P Garrod 13 Bene't Close extension and garage - increase in
(324/00) eaves to accommodate roller garage door - for information.
235/02 S/0326/02 S Campbell 54 Butt Lane - extension - application
(120/02) withdrawn.
236/02 S/00461/02/CW Donarbon Ltd - land at Recycling Centre Ely Road
(142/02) Waterbeach - variation of Conditions 8,9,21 and 22 to allow the
delivery of additional waste materials from Household Waste
Recycling Centres on Sundays and Bank Holidays - application to
be considered by Development Control Committee on 20 May.
237/02 S/0676/02 Mr & Mrs BT Robbins 42 Coles Road - addition of pitched
(171/02) tiled roof on front extension - for information.
238/02 S/0831/02 M Ellwood 52 Fen Road - porch and double garage - no
recommendation (delegated).
239/02 S/0873/02 Mr Bain 4 Ken's Way - conservatory - no recommendation.
240/02 11 Finance
- The minutes of the meeting of 22 April 02 were received.
(190/02) AGREED to approve appointment of N Sloman as internal auditor.
Action: Clerk
241/02 12 Community Care
- The minutes of the meeting of 26 April were received.
(193/02) IFM endorsed the thanks of the CCWG to L Sandford for his work as
chairman for a number of years. LS agreed to write an article for
the Village View to try to encourage other non-councillors to
become members of the CCWG.
(197/02) The application for a grant from SCDC would be considered at a
future meeting with the Portfolio Holder.
242/02 13 Highways
- The minutes of the meeting of 30 April were received.
S Mallott would meet the clerk, PKO and RJF on 27 May.
243/02 14 APM
- The minutes of the APM 29 April 2002 were received.
244/02 15 MCC Update
There were ongoing problems of vandalism especially at The
Sycamores Recreation Ground.
A working group had been set up to explore ways of extending the
Sycamores pavilion and such matters as the financing of the project
and planning permission.
245/02 16 Bills for Payment and Money Received
PKO declared an interest.
CONFIRMED payment of cheques 2310 to 2321
AGREED to authorise payment of cheques 2322 to 2334.
246/02 17 Crime Update
The number of reported crimes for January to April was high,
especially at The Sycamores Recreation Ground, Tesco and the
Country Park.
Potentially serious and dangerous crimes had recently been
committed - the cutting of fuel lines on four cars.
247/02 18 County Councillor's report
There had been a recent cycle bridge meeting. Further delays meant
that work would start in the Autumn.
The Environment Agency would attend the Annual Parish Meeting at
Waterbeach set for 21 May to discuss flooding issues.
248/02 19 District Councillor's report
Nothing to report.
249/02 20 Correspondence
East Anglian Air Ambulance - Request for grant
SCDC - Think Country Child Workshop 29 May
SCDC - Youth Sports Initiative Grants 2002/03
Environment Agency - October 2001 Flood Event
Cambs Fire & Rescue Service - "Your Safety Our Concern" leaflet
21 Dates of next meetings
Planning 27 May
Council 10 June