Minutes of the Meeting of Milton Parish Council held on Monday 4 February 2002 at 7.30pm in the Community Centre Present: RLE Waters (chair) RJ Farrington EH Baker JE Coston R Day M Ellwood B Jefferson CJ Lock IF May HM Smith RT Summerfield LC Twinn The clerk SJ Daniels 1 Apologies for absence - DJ Lee PK Oldham TJ Siggs 43/02 2 Minutes The minutes of the meeting of 7 January 02 were approved and signed as a true record. 3 Clerk's Report 44/02 Grass Cutting Contract (630/01) In agreement with PKO the clerk had accepted the offer by the head gardener at Pi Group to maintain the grounds up to the footpath along Ely Road. The clerk was negotiating a reduction (of £230) in the grass cutting contract price. A copy of the contract would be circulated to Council. 45/02 Highways (4/02) - Cycle Scheme Noted that J Richards was keen to resolve the outstanding issues before the County Council formally takes on responsibility for maintaining the scheme. JEC would pursue. (29/02) - Minor Improvements Details of the Area Joint Committee's decisions had been received and circulated to the Highways Committee. Noted that the County Council Highways Division was being restructured. Details to follow. JEC was awaiting an answer about the installation of traffic lights at Butt Lane/A10 junction. A complaint about the parking of a van at The Rowans/Cambridge Road junction was received. The clerk would advise Histon Police. 46/02 Community Minibus (5/02) The Countryside Agency had turned down the grant application. A meeting with the relevant officer was being arranged. SCDC had offered a grant of £6000. 47/02 Drainage (6/02) Details of awarded watercourses in Milton had been received. With the help of Ted Easy (one time resident of "new" Milton House - no 26 Fen Road) the course of the ditch from Old School Lane to Fen Road had been identified. The owners of Milton House (no 28) would try to clear that part of the ditch in their garden. Ed Thornton had not yet sent details of the work done to the drainage system in Fen Road. 48/02 Local Government Act 2000 (7/02) Quality Councils - Consultation paper received from DEFRA. The ad hoc committee were awaiting further information about the Code of Conduct before making recommendations to the March/April meeting. 49/02 Sewage Works (8/02) Date for visit agreed as Monday 22 April at 7pm. 50/02 Land at War Memorial Green (10/02) After receiving further correspondence Council AGREED (10 votes in favour 2 abstentions) to an exchange of land in principle as shown on the plan so long as there was no cost to Council; the resident to deal with the legal matters. The clerk would point out that there might already be solicitor's costs to pay. 51/02 Trees by River Cam (12/02) RD, HMS the clerk and SJS (deputy tree warden) had met with representatives of the Cam Conservators. The Conservators were hampered by lack of money and resources. They hoped to let Council have their programme of pollarding. At the present rate it would take 14 years to complete the work. They were concentrating on the trees south of Baits Bite Lock (the most heavily used part of the river). Noted that there was honey fungus in some of the trees and that the ditch beside the halingway was left as a habitat for wildlife. 52/02 Chesterton Fen (13/02) The resident had not yet contacted JEC to arrange a meeting. JEC would invite the Travellers' Liaison Officer to a Council meeting to discuss travellers' issues. 53/02 Bus Shelter Lighting (26/02) The lighting was tested and working properly after Fuller repaired it in November. The company were not prepared to investigate the problem free of charge. To come out and inspect again would cost 2 hours labour + parts - about £70. RJF agreed to inspect and report back. 54/02 Computer (26/02) Since installation of the printer there had been problems with the computer and scanner. World of Computers had (twice) remedied the fault. The clerk reported, however, that there was still an intermittent fault. AGREED that EHB, JEC and PKO would investigate with a view to replacing the computer. 55/02 Transfer of Licence - One Stop Noted that Sharon Pye was applying for a Justices' Licence to sell intoxicating liquor at One Stop. 56/02 County Council Budget Notice of consultation meetings had been circulated. 4 Planning 57/02 CPRE Workshop - CPRE were organising two planning application workshops for councillors. It was decided not to apply for membership of CPRE. 58/02 Comments on Planning Applications determined by County Council - noted that as from 1 January the County Council would consult directly with Parish Councils on all applications determined by the County Council eg mineral extraction, waste management. Decisions Received 59/02 Donarbon Ltd - land off Ely Road Waterbeach - approved (following (211/00) completion of legal agreement). 60/02 Trinity College - replacement dwelling at 1 Science Park - addition (372/01) of two roof lights - approved. 61/02 F Smith 3 Darrens Farm Lomas Chesterton Fen Road - gypsy caravan site (574/01) (7 pitches) (retrospective application) - approved. Use of land to be for a 7 pitch gypsy caravan site only, for persons of a nomadic way of life (excluding travelling showmen, travelling circuses). Landscaping scheme and details of treatment of all site boundaries to be approved. Ground levels of the site to be maintained at present level unless changes are approved in writing by the Local Planning Authority. 62/02 F Smith Darrens Farm Lomas Chesterton Fen Road - use of land as gypsy (574/01) caravan site (9 pitches) (retrospective application) - approved. Conditions as minute 61/02 above. 63/02 Astex Technology Ltd Unit 128 Science Park - portable office (604/01) building - approved until 30 June 2003. 64/02 RD Clark Chesterton Fen Road - siting of two caravans - refused. (629/01) Outside any defined village settlement in the open countryside, the Cambridge Green Belt and within the Area of Best Landscape. Contrary to various Policies in the Green Belt Local Plan (1992), the Cambridgeshire Structure Plan (1995), the South Cambridgeshire Local Plan (1993) and the Deposit Local Plan (1999). 65/02 Epson (UK) Ltd Unit 9A Science Park - 2 chimney stacks, roof mounted (645/01) condensing units, liquid nitrogen storage cage and liquid chilling unit - approved. Details of the fencing surrounding the chiller and liquid nitrogen store to be approved in writing by the LPA. 66/02 A McDonald 7 Mansfield Close - conservatory - approved. (648/01) 67/02 Mr & Mrs Aitken 34 Shirley Close - addition of pitched roof to flat (649/01) roofed extension and porch - approved. External materials to be identical to those used for existing building. New Applications 68/02 S/0044/02 Meadow Enterprises Ltd 137 Cambridge Road - change of use to light industrial (class B1 (c)) - no recommendation. 69/02 S/0104/02/LB I Jones 32 Fen Road - alterations to rear kitchen extension and replacement of conservatory, installation of 2 new windows in front dormers and re-render west gable wall - no recommendation. 70/02 S/0187/02 Mr & Mrs CR Peters 11 High Street - extensions to house and erection of study/store - deferred until Planning meeting of 18 February. 71/02 J Holder Queen Anne Lodge Fen Road - reduction of crowns of two trees - accept Trees Officer's advice. 72/02 5 Finance The minutes of the Committee Meeting of 21 January were received. (32/02) MCC had agreed to take out a fidelity guarantee. It was AGREED to accept recommendation that Council precept for £69,000 for 2002/03. (Note: MCC grant to be £22,000). 73/02 6 MCC Update The MCC Finance Committee were recommending that the youth building be handed over at no cost to MCC - to be discussed at meeting of 13 February. A gate and bollards had been erected at The Sycamores car park to prevent cars using the car park as a race track. MCC intended to ask SCDC to clear up the rubbish from the tree belt around The Sycamores recreation ground. It was reported that much of the rubbish in the car park came from black bags put out during the week by local householders. 74/02 7 Bills for Payment and Money Received AGREED to authorise payments of cheque 2259 to 2272 (1 abstention). Noted that cheque number 1939 November 2000 (to Hewden Hire) had not been presented. Cheque 2260 included replacement for lost cheque - number 2189 (RCT Adams). 75/02 8 Crime Update Latest figures not available. 76/02 9 County Councillor's report New Development - although Oakington/Longstanton had been chosen by the County Council as the preferred site for the new development an Examination in Public would take place later in the year. The prospective developers for Waterbeach intended to make a case for Waterbeach. In response to a question JEC explained that it was her role to protect Waterbeach and that she had not become involved in the debate about Fulbourn/Teversham. The chairman pointed out that the subject of Fulbourn/Teversham had not been discussed at any time by Council. Foot/Cycle Bridge - the start had been delayed till June. It was expected to take a year to complete the bridge. Bus Service - the bus company had agreed to meet JEC on 20 February. Millennium Book - JEC had received many letters of praise about the book including one from Lesley Lock one time chairman of Milton Parish Council. 77/02 10 District Councillor's report College of West Anglia - as the college had not met the planning permission landscaping condition for the new agricultural building SCDC intended to serve an enforcement notice. Country Park - honey fungus was present in willow trees in five areas of the Country Park. Some of the trees could be felled. Tomkins Mead was not affected. 78/02 11 Correspondence Notices of fundraising workshops South Cambs Crime & Disorder Partnership - Strategy Consultation Conference South Cambs Primary Car Group - Bulletin Henley Oak Ltd - Queen's Jubilee brochure. Agreed to discuss Jubilee at March meeting. 12 Dates of next meetings Play - 18 February 7.00pm Planning - 18 February 7.30pm Council - 4 March The meeting ended at 9.15pm.