Minutes of the Meeting of Milton Parish Council held on Monday 7 January 2002 at 7.30pm in the Community Centre Present: RLE Waters (chair) RJ Farrington R Day M Ellwood B Jefferson CJ Lock PK Oldham TJ Siggs HM Smith RT Summerfield LC Twinn The clerk SJ Daniels 1 Apologies for absence - EH Baker JE Coston DJ Lee IF May 1/02 2 Minutes The minutes of the meeting of 3 December 01 were approved and signed as a true record. 3 Clerk's Report (inc matters arising) 2/02 Tree Surgery Cemetery (585/01) Tree work had been done. £500 received from Milton Charities. 3/02 SCDC Issues Report (594/01) Council confirmed responses made by the ad hoc committee - to be sent to SCDC. 4/02 Highways (615/01) J Richards had promised a response "within the month". Ed Thornton would arrange for necessary maintenance work to be done in the new year. It was reported that J Richards was moving to a new post. The clerk would send Council's congratulations on his appointment and ask that the arrange to remedy the cycle lane faults before moving. 5/02 Community Minibus (616/01) Applications had been submitted to the Countryside Agency, County and District Councils. 6/02 Drainage (618/01) A map showing the awarded watercourses in Milton was received. According to the Environment Agency "the maintenance of any ordinary watercourse is the responsibility of the individual land owners through whose land the watercourse flows and that the responsibility to ensure that the watercourse is maintained under The Land Drainage Act 1991 lies with the EHO of SCDC". The ditch causing concern appeared to be blocked between Old School Lane and Fen Road. The clerk would find out from Ed Thornton exactly what drainage work was done by him at Fen Road. The drainage manager SCDC suggested that Council ask the adjoining owners (both Milton House) to clear the ditch. The clerk would ask if Council should have a copy of the legal document detailing the awarded drains in Milton. 7/02 Local Government Act 2000 (619/01) - Quality Councils - Model Code of Conduct Meeting date to be arranged. 8/02 Sewage Works (620/01) Agreed to try to arrange an evening site visit in April/May. Letter from EHO received. He confirmed that AWA were still investigating odours and expected the work to take about two months. 9/02 Play Equipment (621/01) Noted that a resident had asked that the fence around The Rowans play area be replaced. The Play Committee would discuss and make a recommendation. 10/02 Land at War Memorial Green (631/01) Taylor Vinters were unable to give an estimate of costs without more information. Council might consider a land swap if it could be achieved at no cost to Council. The clerk to inform the resident. 11/02 Electoral Review (637/01) Copy of draft recommendations made by the Local Government Commission (LGC) had been received (see minute 637/01). An attempt by Council in 2000 to involve Chesterton Fen at Parish Council level had failed. Doubts were expressed as to whether the LGC proposal would be any more successful. AGREED to send the following to the LGC: (copy to SCDC) "We accept the recommendation to combine Milton with Horningsea to form a two-member district ward (para 92); We propose that the status quo for Milton Parish be maintained thus leaving Chesterton Fen as part of Milton both for district and parish purposes. As there are approximately 50 electors in Chesterton Fen we believe that this would not affect greatly the variance from the district average (para 95). If the Commission feels that this is unacceptable then we propose an alternative: that Chesterton Fen be treated as a separate parish not represented upon a Parish Council but represented at a parish meeting." 12/02 Trees by River Cam The clerk would inform the Conservators and J Hellingswoth of Council's concerns about the state of the willow trees alongside the towpath from Baitsbite to Clayhithe. 13/02 Chesterton Fen A resident of Chesterton Fen had asked JEC for a site visit to discuss: Street cleaning, drainage (road and sewage), street lighting, footpath and ditch clearing, signage. JEC to arrange visit (with RTS). 14/02 Parish Paths Partnership RLEW intended to look again at the proposal for a permissive path along the northern boundary of the village. Noted that the Parish Paths Partnership scheme made grants to improve existing footpaths. 15/02 CALC/Parish Plans CALC Bulletin and Notice about "Parish Plans evening" on 26 February received. 16/02 Waterbeach Meadow Project A project to create a local nature reserve on 50ha of land between the railway line and the river near Clayhithe had been set up. Local support needed - an open meeting for this project was scheduled for 15 January at Waterbeach pavilion. 4 Planning 17/02 The minutes of the planning committee meeting of 17 December 01 were received. Notice of Appeals (370/01) - Mr & Mrs S Hanson extension at 18 Humphries Way. (503/01) - Camstead Ltd 8 houses at Fen Farm. RLEW to attend. (601/01) - RG Cave bungalow on land rear of 63 Cambridge Road. Decisions Received 18/02 Mrs L Gaskin Lomas Farm Chesterton Fen Road gypsy caravan site for 3 (538/00) caravans - approved. No more than 3 caravans to be stationed on site. Caravan site to be used by persons of a nomadic habit of life. 19/02 Astex Technology Ltd 250 Science Park - portable office building - (604/01) approved - till 1 June 2003. New Applications 20/02 S/2323/01 Ionix Pharamaceuticals Ltd Unit 184 Science Park - (646/01) amendment - reduction in ground levels to accommodate building. No recommendation (comments as before). 21/02 S/2389/01 EP and J Clark - land at Chesterton Fen Road - use of land as gypsy caravan site (16 pitches). No recommendation. Concerned about the drainage implications and the sewage treatment. 23/02 S/2420/01 Heraeus Noblelight Ltd Unit 161 Science Park - canteen extension. No recommendation. 5 Youth 24/02 The minutes of the Youth Committee meeting of 17 December 01 and MYCMG 14 December 01 were received. (639/01) 2.1 - Two drop-in workers were attending IVC staff meeting. (653/01) Outreach Workers - Y Kuch was liaising with K D'Arcy. A detailed report on the first 12 months (as required by the Business Plan) was submitted by HMS. Noted that D Norman a volunteer worker was to attend the drop-in on Tuesday 8 January. HMS had applied for a grant from SCDC for the cost of the graffiti artist. Rates for the building were due -£139.75 (see cheque 2248). In order to progress the transfer of the building to MCC HMS would put written proposals to the MCC Buildings Committee. Noted that Kids'R'Us were likely to hire the building as from February. It was agreed that there should be a written "conditions of use" between Kids'R'Us and the Youth Committee/MCC. Thanks to HMS for the informative report. The youth committee would discuss arranging for an external evaluation of the youth centre in readiness for preparing a lottery bid for a permanent building. Noted that modifications to the car park were scheduled to take place in January. 25/02 6 MCC Update Nothing to report. 26/02 7 Bills for Payment and Money Received Noted that the printer would cost at least £100 to repair. The clerk had therefore ordered a new laser printer at £241 from World of Computers. £46.94 (cheque 2233) for toner for original printer had been recovered. Cheque 2240 MPC and MCC were sharing costs of a laminator. £300 received from Milton Charities towards trolley bus. Current account had now been changed to a Treasurers Account. The clerk would ask Fuller to inspect the bus shelter lighting in High Street again at no cost (recently repaired - cheque 2231 refers). AGREED to authorise payments of cheques 2235 to 2258 - 3 abstentions. 27/02 8 Crime Update Noted that had been 182 reported crimes in 2001. 28/02 9 County Councillor's report No report. 29/02 10 District Councillor's report Bungalow Chesterton Fen - a bungalow was being built without planning permission at Sunningdale Caravan Park. The Enforcement Officer had required that the work stop. (511/01) Highway Minor Improvements - the bids had been unsuccessful. The Pinch Point Ely Road came 7th (1-5 were successful). 30/02 11 Correspondence Age Concern - re research project involving over 50's 12 Dates of next meetings Planning - 21 January Finance - 21 January Council - 4 February The meeting ended at 9.30pm.