Minutes of the Meeting of Milton Parish Council held on Monday 3 December 01 at 7.00pm in the Community Centre Present: RLE Waters (chair) RJ Farrington EH Baker R Day JE Coston (at Landbeach PC from min 617/01 to 635/01) M Ellwood B Jefferson DJ Lee CJ Lock IF May PK Oldham TJ Siggs HM Smith RT Summerfield LC Twinn The clerk SJ Daniels K D'Arcy Youth Co-ordinator IVC (item 1) S Lester Development worker CAYC (item 1) 3 members of the public (part) 613/01 1 SCYPP K D'Arcy and S Lester attended to explain about the South Cambs Youth Participation Project. The Project aimed to bring the young and the rest of the community together and to involve the young in decision making. The Youth Committee would meet to discuss the implications. Links with IVC Cottenham VC and Milton School were important. Noted that there were problems at the youth centre. KD would take on responsibility to inform the police when necessary. The youth leaders should meet together to agree strategies to deal with anti-social behaviour. 2 Apologies for absence - none 614/01 3 Minutes The minutes of the meeting of 5 November 01 were approved and signed as a true record. 4 Highways 615/01 The minutes of the meeting of 19 November were received. (598/01) Science Park Access - the designers of the access would ensure that adequate provision would be made for cyclists. Criticism of the works undertaken was premature - a number of construction points for the access road and cycle-way were in the process of being completed. Cycle Scheme - a report detailing outstanding items had been circulated. It was AGREED to ask J Richards to take immediate remedial action and to ask for a reply within two weeks. (566/01) Access Country Park Road - Standing Orders were suspended to allow Mr Chamberlain of Cecil Instruments to explain the problems caused by the overnight parking of lorries. His company would like to see No Waiting restrictions from the Country Park entrance to the junction adjacent Cecil Instruments. It was proposed and seconded that Council ask for No Waiting from the Country Park to the junction. An amendment was carried by 11 votes in favour 1 against and 3 abstentions to ask the County Council to consider double yellow lines for the whole (adopted part of) the industrial estate. This proposal was then put as the substantive motion and carried by 13 votes in favour, 1 against and 1 abstention. 5 Clerk's Report (inc matters arising) 616/01 Community Minibus (561/01) The application for a grant was almost completed. Cost of the minibus would be approximately £40,000 of which £30,000 would be grant funded. RLEW proposed that MPC put £6,000 (£4,000 as capital and £2,000 as revenue) of its Millennium money towards this project. It was hoped that the remaining money could be obtained from SCDC and The County Council. A management team was in place - all officers having been elected. MCC would be owners of the minibus. Noted that Council had set aside up to £2,500 millennium money towards "Millennium Mugs" (min 595/00) and £500 as a condition of the LHIF grant towards the Millennium Book (min 451/01). The LHIF grant was the first part of an ongoing grant of up to £25,000 that was available towards a continuation of the book project - such as the formation of a History Society. (Noted that for every successful grant application from LHIF Council would be expected to contribute some money). It was suggested that "Jubilee Mugs" could be commissioned and that Council could use "profit" from the book, the balance of £1245.14 millennium money and the rate precept to purchase these mugs in 2002. AGREED to rescind minute 595/00 - 14 votes in favour 1 abstention. AGREED by all to make a contribution of £6,000 (£4,000 capital £2,000 revenue) towards the minibus project. 617/01 Remembrance Day (563/01) There was a good attendance at the ceremony. 618/01 CALC (565/01) Police workshop 27 November cancelled - lack of interest. BJ reported a meeting held on 1 December about flooding. The flooding of 21 October in the county was caused by rivers 28% and streams/ ditches/culverts 72%. BJ would represent Council at a flood seminar to be held on 14 December organised by SCDC (min 594/01). In response to a request from a resident the clerk would ask the Environment Agency and SCDC to investigate the high water level of the ditch that runs under Old School Lane towards Fen Road (min 593/01). 619/01 Local Government Act 2000 - Quality Councils (565/01) Copy of NALC Guide to the National Training Strategy for Town and Parish Councils, Code of Conduct and information from Standards Board for England were received. EHB PKO and RLEW would meet to assess implications for Council. 620/01 Sewage Works (569/01) A visit had not yet been arranged. 621/01 Play Equipment (586/01) The concrete had been removed from under the basketball at Froment Way and from play bark. The fence at The Rowans play area had been vandalised so badly that the remainder of the fence had been removed. 622/01 Waste Local Plan (587/01) Outstanding representations would be considered at Public Inquiry probably in Summer 2002. 623/01 Daffodils (593/01) Thanks to JEC, John and Daniel Coston, RD, ME, PKO and RLEW for planting daffodil bulbs. 624/01 Drainage Recreation Grounds AGREED to pay two bills for drainage work and restoration of football pitch total £1010 + VAT at the recreation grounds from balance of AWA compensation received in 1998 (see min 555/98). 13 votes in favour 1 abstention. 625/01 Christmas Arrangements The lights were scheduled to be put up on 15 December. 626/01 Environmental Health Service A new service had been started by SCDC - a 365 days per year 24 hours per day complaints service for tasks deemed to be Environmental Health emergencies. 6 Planning 627/01 The minutes of the planning committee meeting of 19 November 01 were (582/01) received. Synetix - external plant and flues Unit 28 Science Park - noted that the Planning Officers were recommending approval subject to comments from EHO. RTS had asked for landscaping. Decisions Received 628/01 S & C Miller 137 Cambridge Road - use of showroom for sale of ceramic (467/01) tiles - approved. Premises not to be used other than for the sale of ceramic tiles and associated products. Permanent space to be reserved on site for turning, parking loading and unloading. New Applications 629/01 S/2176/01 RD Clark 210 Chesterton Fen Road - change of use - siting of 2 caravans - refuse. Various Policies in Local and Green Belt Plans refer. 7 Maintenance 630/01 The minutes of the Maintenance Committee meeting of 19 November 01 were received. (608/01) Quotation for removing Russian Vine AGREED to accept quotation of £632.50 provided Mr Newitt agrees in writing to continue to remove Russian Vine throughout until it is eradicated. (609/01) Grass Cutting & General Maintenance Contract 2002-2005 AGREED to accept Committee's recommendation that Council accept Herald Contract Services' quotation provide that Mr Newitt puts in writing his agreement to pick up the grass at war memorial green at no extra cost and to send an itemised invoice each month. 13 votes in favour 1 abstention. (Note: the revised total figure for the contract was £18985). 631/01 8 To consider swap of open space land (588/01) Council wished to ascertain first whether the law would allow a land swap - legal costs to be met by the resident. 632/01 9 Millennium Book Report (589/01) Approximately 1500 books had been distributed and 100 hardbacks sold. Last date for collection of free copy 12 December. Many positive comments had been received about the book. 633/01 10 MCC Update AGM had been held. AGREED to pay for tree work at Coles Road Recreation Ground boundary with Recreation Close - as this problem was passed on to MCC by MPC at the time that the lease was negotiated. 11 votes in favour 3 abstentions. 634/01 11 Bills for Payment and Money Received AGREED to authorise payment of cheques 2213 To 2234. Noted that cheque 2231 referred to two visits by Fuller to repair High Street bus shelter lighting. After the first repair the lights were vandalised. Cheque 2220 CALC £15 replaced returned cheque 2200 - as Police Workshop evening had been cancelled (see min 618/01). £5316 LHIF grant for book received. 635/01 12 Crime Update Crime figures were received. There had been recent problems at MYC. As a result numbers attending had dropped. Noted that the police were to meet with the youth leaders. 636/01 13 County Councillor's report Travellers Chesterton Fen - JEC suggested that the Travellers' Liaison Officer attend a Council meeting. (558/01) Waterbeach Development - County Council cabinet meeting set for 11 December and full meeting 18 December, at which JEC was allowed to talk for 5 minutes. Cycle Bridge - meeting scheduled for 4 December. 637/01 14 District Councillor's report (456/01) Electoral Review - The Local Government Commission were recommending that Milton and Horningsea form one district ward represented by two councillors and that Milton Detached be known as South Ward. The district councillor for Fen Ditton and Wilbraham would have Milton South Ward in his/her ward. At Parish Council level 14 councillors would represent Milton and one councillor would represent South Ward. 638/01 15 Correspondence Scope - request for support Victim Support - request for support Fire Authority - Annual Report 2000/01 ACRE - Bulletins 16 Dates of next meetings South Cambs Issues Ad Hoc - 12 December MYCMG - 14 December Planning - 17 December Youth - 17 December Council - 7 January The meeting ended at 10.00pm.