Minutes of the Meeting of Milton Parish Council held on Monday 5 November 01 at 7.30pm in the Community Centre Present: RLE Waters (chair) RJ Farrington R Day JE Coston M Ellwood B Jefferson CJ Lock IF May PK Oldham TJ Siggs HM Smith RT Summerfield The clerk SJ Daniels It was reported that Cyril Moule Parish Councillor in the early 1960's had died. The clerk would send a letter of condolence to Mrs Moule. 555/01 1 Apologies for absence - EH Baker DJ Lee LC Twinn 556/01 2 Minutes The minutes of the meeting of 1 October 01 were approved and signed as a true record. 3 Clerk's Report (inc matters arising) 557/01 Land at Coles Road (198/01) Land Certificate for two pieces of land eastern side of Coles Road opposite war memorial showing Milton Parish Council as registered proprietor received. 558/01 Waterbeach Settlement (491/01) M Williamson gave an excellent presentation to the County Council on 19 October. JEC was preparing a presentation to make to the County Council. 559/01 Haling Way (492/01) Noted that Alan Wingfield engineer for Cam Conservators was arranging to have shrubs cut back at Baits Bite Lock - short term. In the long term he intended new planting as part of their tercentenary celebrations and would let Council know what planting would take place. Clerk to arrange clearing up of the debris left behind by the recent floods between Fen Road and Baits Bite Lock. 560/01 Open Space (493/01) AGREED to call the area Edmund Green. Noted that the open space on The Elms/Oaks had no name. 561/01 Community Minibus (494/01) The management committee were meeting on 13 November to complete the application. 562/01 Primary Care Group (495/01) According to South Cambs Primary Care Group "irrespective of the ultimate outcome of PCT configuration patient referral patterns will not change... Patients will therefore not be expected to travel increased distances for their care." The Cambridge Health Authority Board were recommending that South Cambs Primary Care Group (PGC) move to Primary care Trust (PCT) status in 2002 and that Fenland PCT and East Cambs PCG should form a single PCT from April 2002. 563/01 Remembrance Day (496/01) AGREED using the powers under Section 137 of the LGA 1972 to pay British Legion £20 for the wreath 564/01 Office Furniture (497/01) New furniture had been installed. 565/01 CALC (500/01) CJL attended a training session on 27 October. RLEW and BJF hoped to attend police workshop on 27 November. Copy of NALC National Training Strategy update received. 566/01 Highways (510/01) Cycle Scheme - J Richards felt that most of the issues had been resolved. WS Atkins were looking at the drainage issues. Noted that 2 High Street had experienced flooding during the recent severe weather. The County Council were aware of this problem. The clerk to ask J Richards again to deal with the serious drainage problems caused by the cycle scheme. (511/01) Butt Lane/High Street Junction - Council supported the County Council application for double yellow lines. AGREED to ask that the lines be extended westward by approximately 20 metres. (513/01) Access Country Park Road - Council supported the County Council application for double yellow lines. Noted that Mr Menzies wished to talk to Highways Committee about Bus Priority Measures - meeting scheduled for Monday 19 November. 567/01 Bins (517/01) Glasdon manufactured metal bins - the same style as present plastic bins. MCC had authorised the expenditure of 6 bins for the recreation grounds. 1 bin was needed for Froment Way. AGREED to purchase 7 bins provided that the cost did not exceed £220 per bin. (Cost of MCC bins to be taken from grant). A request for a dog bin on the green space at The Elms/Oaks had been received - Maintenance Committee to discuss. 568/01 Relocating SCDC Offices (527/01) Results of the recent Parish Council consultation received and noted. 569/01 Smells Sewage Works It was understood that AWA had pinpointed the causes of the recent smells: The way that they were dealing with the sludge and trade waste getting into the system from a different part of the area. It was agreed to accept AWA's invitation to visit the sewage works. Copy letter from D Booth received. Clerk to respond that Council had been very active in pursuing both AWA and the EHO to resolve the problem. 570/01 Budget 2002/03 County Consultation - AGREED not to make a corporate response. Individuals to make their own responses. Parish Council - Committee chairmen to let clerk know what their expenditure requirements, if any, would be for 2002/03. Note that 2002 would be Jubilee Year. 571/01 Trolleys Tesco A resident of The Sycamores was concerned about the number of trolleys left at The Sycamores. He had spoken Mark Walker manager of Tesco about £1 deposit system or a barrier to prevent trolleys being taken off the site. AGREED to ask Tesco to consider installing a surface at the covered walkway that would physically prevent trolleys being removed provided that wheelchair and pushchair access is not impeded. 4 Planning 572/01 The minutes of the planning committee meeting of 15 October 01were received. 573/01 Landscaping Ely Road -J Hellingsworth would advise Pi Research of (540/01) Council's comments. He was not able to enforce that the hedge be kept to a height 1.5 metres. Decisions Received 574/01 Mr & Mrs F Smith Darrens Farm Lomas Chesterton Fen Road - gypsy (165/01) sites - approved. Applications had changed - S/1954/00 to 7 pitches (from 6) and S/056/01 to 9 pitches and not a transit site - no comments. 575/01 Trinity College (CSP) Ltd with Aula Ltd - Unit 436 Phase 6 Science (443/01) Park - siting design and means of access for a Research and Development building - approved. Details of materials to be used for the external wall and roof to be approved. Store area and parking adjacent south eastern boundary to be sited to protect and retain existing trees and hedges on this boundary. The Highways Agency had no objections as "there would appear to be enough room within the present highway boundary for another lane if ever required". 576/01 Cambridge Newspapers Ltd - installation of waste paper compactor, (444/01) skip, hard standing and alterations to emergency access road - refused. Removal of substantial planting on northern boundary would result in loss of visual amenity to the area. 577/01 C Lee land adjacent 2 Grange Park Chesterton Fen Road - use of land (462/01) for storage of skips - refused. Within the Cambridge Green Belt and Area of Best Landscape. Contrary to various Policies of Structure Plan, Local Plans and Green Belt Local Plan. 578/01 Trinity College (CSP) Ltd and Aula Ltd Unit 410 Phase 6 Science (466/01) Park - building for research/development with supporting offices (application for approval of reserved matters following granting of outline permission) - approved. Details of materials to be used for the external walls and roof to be approved. Area marked "Store" excluded from this consent. 579/01 Mr & Mrs Smith 31 Humphries Way - kitchen extension & extension of (468/01) garage with additional bedroom over - extend/alter existing bathroom - approved. Permanent space to be reserved on site for parking. 580/01 Mr N Fleming 16 Willow Crescent - two storey and single storey side (504/01) extension - approved. Permanent space to be reserved on site for parking of 3 cars. New Applications 581/01 S/1941/01 Ntl - Milton transmitting Station Eastern Electricity Substation off Ely Road - erection of antennae, equipment and associated development - no recommendation (delegated). JEC was concerned about possible radiation. 582/01 S/1960/01 Synetix - Building 28 Science Park - new entrance canopy and external plant - refuse for the following reasons: - The unsightliness of the flue stacks - The impact of the building on the residents of Lovell Road/ Garry Drive and the general environmental impact. Concerned about the emissions from the flues. 583/01 RTS gave advance notice of an application for change of use to a golf practice centre at Penfold Farm. 5 Finance 584/01 The minutes of the Finance Committee meeting of 15 October were received. (534/01) Bank Account - the clerk was in the process of closing the current account and opening a Treasurers Account. Noted that Barclays could not match the 25 free cheques per month. 6 Cemetery 585/01 The minutes of the Cemetery Committee meeting of 15 October 01 were received. Trees (545/01) AGREED to accept quotation for tree work £740. The clerk would ask Charities for a donation towards the cost. Daffodils (546/01) The daffodils had been planted. 7 Play 586/01 The minutes of the Play Committee meeting of 17 October 01 were received. (552/01) Play Equipment Froment Way AGREED to have concrete removed from under site of robin and basketball goal for safety reasons; and to purchase a spring elephant from Wicksteed at £639 + £147 installation (9 in favour 3 abstentions). (554/01) Skatepark MCC had agreed a site near the basketball court subject to the football and cricket clubs' agreement. ME would meet with the clubs' representatives. 587/01 8 Waste Local Plan (454/00) AGREED to repeat the comments made previously the about the AWA site as the Waste Plan (WLP) had expanded the site towards Chesterton Sidings and residents of Chesterton Fen. Council would need to consider whether to incur costs on presenting its case at a Public Inquiry should a Public Inquiry be held. 588/01 9 Request to purchase piece of open space land A resident had asked whether Council would let him have a small piece of open space land to tidy up his boundary. Council recognised the illogical boundary and was not adverse to a land exchange if this was allowed by the Open Spaces Act. AGREED to ask if the resident would be prepared to pay Council's costs to find out the legal position. 589/01 10 Millennium Book Report About 500 books had already been distributed. Volunteers to deliver were needed. RLEW thanked those involved in the project for an excellent publication. An article in the Village View would point out that the project was not being financed by taxpayers' money. 590/01 11 MCC Update Joint Meeting - RLEW and RJF had agreed not to hold a joint meeting as it would merely duplicate the MCC meeting due to be held the same evening. The intention was for Council members to attend, make their views known but not vote. Anti-social behaviour - vandalism and graffiti - was causing a problem especially at The Sycamores Recreation Ground. MCC had agreed to spend up to £2000 to limit access to the car park as per the Youth Committee recommendation (minute 486/01) CCTV to be discussed at the MCC AGM. Security of Community Centre - keeping the building secure was a concern. 591/01 12 Bills for Payment and Money Received Noted that K D'Arcy cheque 2177 for blinds at MYC (minute 524/01) had returned the cheque as she did not want payment. CONFIRMED payment of cheques 2188 and 2189 AUTHORISED payment of cheques 2190 to 2211 (1 abstention). 592/01 13 Crime Update Crime figures not to hand. The Police Authority were preparing the Local Policing Plan for 2002/03. AGREED to send following comments to Police Authority as Council's priorities: - Provide more visible policing by having more Community Beat Officers with extra time to patrol their areas and liaise with residents. - Give greater support to Neighbourhood Watch Schemes. - Improve the communication system between the public and the police. - Support driver education especially on the A14. More patrolling of the A14 needed. - Target more effectively vehicle crime. 593/01 14 County Councillor's report Daffodils - volunteers wanted to help plant on weekend 17/18 November. Flooding - Waterbeach had had its worst flooding since 1947. Parts of Chesterton Fen were still under water. Ditches in the village should be maintained - by whom? 594/01 15 District Councillor's report Flooding - SCDC had organised a flood seminar for 14 December. All relevant agencies and statutory authorities were being invited. Local Plan No 3 - Council had until 7 January to comment on the Issues Report. RLEW JEC RD BJ PKO and RTS to make recommendations to Council. Chesterton Fen Road - a resident had asked for CCTV cameras to be installed to combat a crime wave. Noted that the City Police patrol this area. 595/01 16 Correspondence ACRE - Re Funding for villages roadshow Cambs County Council - Re Trumpington Park & Ride County Archaeology Office - CAO Newsletter Warm Homes Bill - request for support 17 Dates of next meetings Highways 19 November 7pm Planning 19 November 7.45pm Maintenance 19 November 8.15pm Council 3 December The meeting ended at 10.25pm.