Minutes of the Meeting of Milton Parish Council held on Monday 4 June 2001 at 7.30pm in the Community Centre Present: RLE Waters (chair) RJ Farrington EH Baker R Day M Ellwood B Jefferson IF May PK Oldham GM Richardson TJ Siggs HM Smith LC Twinn The clerk SJ Daniels 1 Apologies for absence JE Coston DJ Lee RT Summerfield 299/01 2 Minutes The Minutes of the meeting of 14 May 01were confirmed and signed as a true record. 3 Clerk's Report (inc matters arising) 300/01 Cycle Scheme (249/01) Noted that a resident of Knights Way had fallen in the ruts in the verge adjacent Knights Way and broke a bone in her hand. J Richards was aware of the incident and had spoken with the resident. 301/01 Allotments (250/01) The colts football teams were hoping that improvements could be made to the pitches at Coles Road. Part of the allotments site could possibly be used as a training pitch for mini football. 302/01 Village Sign/Map (251/01) RLEW and L Sandford had arranged to view the final proof of the sign. A Sylvester had completed repairs to the map - total cost £198.19. 303/01 SCDC - New Council Constitution (253/01) AGREED to nominate PKO for the parish councillor role on the standards committee. (JEC had agreed to stand aside). 304/01 A10/Butt Lane Traffic Lights (255/01) There had been no reply from the County Council. 305/01 Community Minibus (256/01) 30 questionnaires had been sent out and 26 replies received, 23 of which expressed a keen interest. A meeting therefore with D Carford of ACRE was arranged for 22 June. 306/01 Youth (258/01) HMS attended a youth shelters workshop. She felt that MCC ORG should be thinking about providing a shelter near the basketball court. A highly qualified senior youth worker, Patrick Scales, had been appointed to replace P Toates. He would be working for 3 hours per session each drop-in session running from 7pm to 9.30pm. There had been a break-in at the youth centre. The microwave and kettle were stolen. In view of the insurance excess the youth committee probably would not claim. The youth committee were due to meet on 11 June and would discuss security and also summer holiday activities. 307/01 Maintenance (259/01) SCDC had misunderstood the instructions to clear the skip by Tesco but had now cleaned the skip and area at a cost of £60. It was AGREED to monitor this area and tidy up as and when necessary. Grass cutting working party met on 4 June to fine tune tender pack. 308/01 Landfill Site (269/01) The clerk was contacting the Environment Agency, CCC officers, Development Control Committee and EHO to report smells at the Landfill site. It was AGREED to continue with this method of reporting until the next meeting which Lewis Herbert and David Atkinson of the County Council were hoping to attend. JEC would arrange a meeting with Histon/Impington and Landbeach Parish Councils. RLEW, JEC, PKO and RTS invited to represent Milton Parish Council. The District Audit would pursue the matter of the lease if the Chief Executive's response proved to be unsatisfactory. MPC would need to scrutinise County Council accounts at the appropriate time. Discussion about participating in the Local Liaison Forum Milton Landfill Site to be deferred until July meeting. 309/01 County Council Elections (283/01) Letters received from J Paice and J Hockney. Mr Hockney "regretted ..causing [Milton Parish] Council any distress" and had unreservedly offered his apologies to Councillor Jane Coston. AGREED that the issue now be closed. 310/01 Local Government Electoral Review (290/01) Letter from Local Government Commission received. AGREED to make no recommendations at this stage. 311/01 Flooding Workshop BJ reported on a flooding workshop that he attended. Topics covered at the workshop: - Historical background - last 300 years. - Environment Agency's role and responsibilities. - Development Control - planning guidance on development and flood risk. - Development Implications - Kathy Baldwin of the County Planning Division backed the use of ex-military sites for development even in flood risk areas. The question was asked "Would flood risk areas be used if there were pressures to meet housing targets even if the EA had raised serious objections?" K Baldwin answered yes - the developers to provide protection. - Emergency Arrangements. Thanks to BJ. 312/01 Highways Committee A meeting was needed to discuss: Railings at school entrance Butt Lane (letter received); Pinch Point Ely Road (minor improvements); Footpath link from Landbeach Road to cemetery; Speed humps Humphries Way (letter received). 4 Planning Decisions Received 313/01 A Sabnani Kurser Cars - portable building at Bene't Garage - (226/01) refused Prominent and intrusive feature in street scene. Incongruent appearance adversely affects street scene and the amenity of 63 Cambridge Road. Contrary to Policy SP12/10 of the Structure Plan 1995. Building reduces available car parking and vehicle manoeuvring space on garage forecourt and adversely affects amenity of the occupiers of adjacent properties by virtue of increased noise and general disturbance. Contrary to Policy SH9 of South Cambs Deposit Local Plan 1999. Building to be removed within two months to allow alternative accommodation to be created in main garage. 314/01 A Sabnani Kurser Cars - withdrawal of application for sign (227/01) 315/01 M Young 26 The Rowans - garage - refused. A vehicular access would (223/01) result in vehicles either reversing out and facing on-coming traffic or reversing across both carriageways. This would have an adverse effect on the safety and free flow of traffic of The Rowans. 316/01 Mr D Hathiramani and Ms J Thulborn 301 The Rowans - single storey (275/01) extension to the rear - approved. New Applications 317/01 S/1135/99 Thomas Smith Developments Ltd - 2 bungalows off Faulkner (608/00) Close addition of roof lights for fire escape - for information only. 318/01 S/0009/01 Trinity College (CSP) Ltd & Aula Ltd - Units 418 & 428 (61/01) Phase 6 Science Park - minor amendments - for information. 319/01 S/0316/01 Camstead Ltd - land at Fen Farm Fen Road - erection of 8 (167/01) dwellings with access, parking - amendments reduction in height of plots 6 and 7. Refuse - comments as in minute 167/01. 320/01 S/0145/01 Quattrocento Unit 140 Science Park - extensions, (274/01) refuse/cycle store and additional parking - amended landscaping scheme - for information. 321/01 S/0881/01 Plastic Logic Ltd Units 34/35 Science Park - 2 chimney stacks condensing units liquid nitrogen storage cage and roof mounted chiller units - no recommendation. 322/01 S/0889/01 Virata Unit 230 Science Park - signs - no recommendation. 323/01 S/0903/01 Cherry Close (Milton) Freehold Ltd - replacement garage block Cherry Close - no recommendation. 324/01 S/0927/01 Mr & Mrs A Onyett 10 Pryor Close - two storey side extension and new garage and store to replace existing - no recommendation. RD expressed an interest and left the meeting. There were concerns about the loss of light and amenity to the neighbour at number 11 Pryor Close and the proximity of the proposed building to the horse chestnut tree. 325/01 S/0980/01 J Upton The Old Coal Yard Chesterton Fen Road - change of use to storage of skips - no recommendation. 326/01 S/1019/01 Mr & Mrs N Gooden 4 Ballard Close - extension - deferred till planning meeting of 18 June. 327/01 5 Finance The minutes of the Finance Meeting 18 May 01 were received. AGREED to approve the accounts for 2000/01 as recommended. 328/01 6 Millennium Book Report (285/01) The working party had agreed and confirmed all the tasks to be completed. Publication was expected to be at the beginning o October. 329/01 7 MCC Update Two new members of staff had started work - N Sloman, the accountant/book keeper and C Nunn, Projects Manager. RJF and RLEW were reviewing all the job descriptions. 330/01 8 Bills for Payment and Money Received Cheques 2091 to 2094 (already paid) were confirmed. AGREED to authorise payment of cheques 2095 to 2103 (2 abstentions). Noted that the bus shelter had been sited in High Street (cheque 2102). 331/01 9 Crime Update Crime statistics for the year to date were received and noted. 332/01 10 County Councillor's report The county councillor's report was given in her absence. Responses to Council's comments on the Waste Local Plan (min 454/00) had been received. The clerk would inform the County Council that MPC's responses, if any, would be made after the meeting of 2 July. 333/01 11 District Councillor's report - none 334/01 12 Correspondence Rowing Trust - Bulletin South Cambs Primary Care Group - Bulletin 13 Dates of next meetings Play - 11 June 7pm Youth - 11 June 8pm Planning - 18 June Council - 2 July 7pm Highways - To be arranged The meeting ended at 9.15pm.