Minutes of the Meeting of Milton Parish Council held on Monday 2 April 2001 at 7.30pm in the Community Centre Present: RLE Waters (chair) RJ Farrington (from 207/01) EH Baker JE Coston (at Landbeach PC from 225 - 235/01) R Day IF May (from 207/01) GM Richardson PK Oldham TJ Siggs HM Smith (to 235/01) RT Summerfield LC Twinn The clerk SJ Daniels one member of public (part) 1 Apologies for absence M Ellwood B Jefferson DJ Lee (Apologies for lateness RJF & IFM - attending Community Transport meeting). 196/01 2 Minutes The Minutes of the meeting of 5 March 2001 were approved and signed as a true record. 3 Clerk's Report (inc matters arising) 197/01 Trees at The Oaks (556/00) As the tree work (min 121/01 cheque 2006) was unsatisfactory the clerk would ask the contractor to reduce the height at no additional cost. 198/01 Verge at Coles Road (opposite war memorial) (139/01) The solicitor was still dealing with Few & Kester regarding the boundaries. 199/01 Haling Way/Pillbox (141/01) S Hearle of the Green Belt Project was looking to turn the pillbox between Fen Road and Clayhithe into a bat hibenaculum. The clerk would ask P Joyce County Council and S Hearle to co-ordinate efforts to improve the surface of the haling way between Fen Road and Baits Bite Lock. AGREED that Council would be prepared to make a nominal contribution to the resurfacing of the haling way as soon as costs are known. 200/01 Open Space The Rowans/Cambridge Road (142/01) A (5 year) landscaping condition was imposed on the site in 1988. There were no other conditions on the land. The planning refusal in 1991 confirmed that this area was part of the approved landscaping plan. As the other open spaces at The Rowans/Sycamores etc were handed over to Milton Parish Council together with commuted sums for maintenance the clerk would ask if Beazer were prepared to hand over the land for a nominal £1 + legal costs. 201/01 Multi-use Court (143/01) Cambridge Courts had not yet indicated when work would take place. 202/01 Teenage Play Area (144/01) Payment had now been made. The pole was supposed to move. As the pole was not fixed into the ground the tension of the net kept it in position. Official opening ceremony set for 11 April. 203/01 Cycle Scheme (145/01) J Richards had not replied. A reminder to be sent. The height of the sign in Fen Road had been raised. (RTS had observed workmen about to raise the sign on Pond Green and had persuaded them to deal with the sign in Fen Road). The clerk had reported (again) to Ed Thornton about the dangerous state of the Fen Road/High Street junction. 204/01 Land Purchase - Allotments (146/01) Council now owned the allotments. Noted that the drain to the south west was not part of Milton Parish Council's title. The allotments committee + IFM would meet to propose a strategy for this land. The clerk reported that he was giving notice to allotment holders that he intended sending out bills in October (instead of April) as it was easier to clean up allotments in the winter and then to re-let. This system would start in 2002. 205/01 Horse Chestnut Coles Road (149/01) MCC ORG were now dealing with this as the responsibility was MCC's (letter from Shire Homes). 206/01 Village Sign (150/01) RLEW had been unable to contact the artist. Algar Signcraft had quoted £200 + VAT for supplying two aluminium sign faces scanned (and enhanced) from original photographs of the sign. It was expected that this would last much longer than the painted sign. AGREED to accept this quotation. 207/01 CALC Training (151/01) AGREED to continue membership of CALC - 11 votes in favour 1 abstention. The clerk would write to Iain Gourlay the chairman of CALC explaining that Council considered not renewing the membership in view of some of the advice received during the recent year. CALC Training set for 30 April. 208/01 SCDC - New Council Constitution (153/01) RD, ME and TJS had sent a response on behalf of Council. Preferred option was Leader and Cabinet. RTS reported that he was one of two independent members proposed for the cabinet. 4 Landfill Site 209/01 S/1570/00 Milton Landfill - variation of conditions 3 & 19 of (190/01) planning permission S/0289/91. At this pointit was AGREED under the Public Bodies (Admission to Meetings) Act 1960 to exclude members of the public as an open meeting would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. The meeting was closed to the public at 8.15pm. JEC and PKO had compiled two letters of objection to the extension of the landfill site to 2017 - to be sent the Development Control Committee of the County Council; the first letter being a summary the second letter giving the full reasons for the objection. It was AGREED to send the full letter; minor corrections to be agreed by RLEW, JEC and PKO - 11 votes in favour and 1 abstention. JEC was trying to arrange a meeting with Impington and Landbeach Parish Councils for Monday 9 April. (Subsequently confirmed - at Landbeach Village Hall 7.30pm). The meeting reopened at 8.50pm with all present. 210/01 Milton Website (155/01) The new website was now operational. Members who had seen the Clerk's Report (continued) site were very impressed with it. There was some agreement that Council should offer email addresses to clubs and organisations in the village. Thanks to PKO for setting up the site. 211/01 Concessionary Bus Pass Scheme The new free pass would be available from the post office as from 1 April. The system would involve two cards, one to be renewed annually, the other a photocard. RTS reported that the district councils were operating the scheme on behalf of the County Council. The photocard was a condition imposed by the County Council. 212/01 A10 Detrunking Copies of the Detrunking Orders were received. Responsibility of the maintenance of the A10 was due to transfer to the County Council on 1 May 2001. The clerk would ask the County Council about progress for installing traffic lights at the Butt Lane/A10 junction. 213/01 Unlicensed House to House Collection Noted that a clothing collecting "scam" for 3rd World Countries had been operating in South Cambs villages. 214/01 Country Park SCDC, together with the Friends of Milton Country Park, was planning a series of brass band concerts in Milton Country Park during July and August this year. Andy O'Hanlon (Arts Officer for SCDC) had asked whether the Parish Council would be willing to sponsor such an event. Noted that there was provision in the SCDC Arts budget for these concerts as they benefited the whole district not just Milton. AGREED to take no further action. TJS to report to A O'Hanlon. 215/01 Open Spaces Society In response to an invitation to becoming a member of the Open Spaces Society it was AGREED not to join the Society. 5 Planning 216/01 The minutes of the Planning Committee meeting of 19 March were received. Decisions Received 217/01 Vodafone Ltd - 3 UNTS antenna, equipment cabinet and meter cabinet, (127/01) NTL at Milton Transmitting Station EE Offices Ely Road - approved. 218/01 Symbian Ltd Ely Road - cycle shed - approved. Details of external (133/01) walls and roof to be approved. 219/01 Mr & Mrs Butterfill 21 Butt Lane - amended roofline - approved. (163/01) New Applications 220/01 S/1402/98 Trinity College (CSP) & Aula Ltd - link road between Kings Hedges Drive and Science Park - minor adjustments (for information) 221/01 S/1968/00 BYW Ltd Unit 270 Science Park - office/research and development building together with car parking, cycle and refuse stores - revised landscaping and access arrangements (for information only). 222/01 S/0145/01 Quattrocento Unit 140 Science Park - extensions, refuse/cycle store and additional parking - amendments (for information). 223/01 S/0434/01 Mr M Young 26 The Rowans - garage - no recommendation. 224/01 S/0437/01 Mr P Garner - land adjacent 21 Landbeach Road - 2 houses - no recommendation. 225/01 S/0519/01 Mr & Mrs B Pearson 52 Fen Road - removal of Agricultural Occupancy Condition (planning permission S/0097/74) - no recommendation. 226/01 S/0640/01 Kurser Cars 61 Cambridge Road - portakabin (retrospective application). (177/01) As the portakabin was erected without planning permission Council had not been able to discuss/advise prior to the building going up. Refuse on the following grounds: - Size - the building was too large and was in front of the building line of neighbouring properties. - Colour - considered to be an eyesore. - Need - there was an opportunity to operate from the garage shop thus obviating the need for a portakabin. - Parking - currently there was conflict between the garage, fish & chip shop, Chinese take away and the car sales for car parking space, causing car parking on the road. The removal of the portakabin would release more parking space on the forecourt. 227/01 S/0641/01/A Kurser Cars 61 Cambridge Road - signs (retrospective (177/01) application) -no recommendation. 228/01 6 Youth The minutes of the Youth Committee meeting of 26 March 01 were received. A BT telephone line was being installed at the youth centre. PKO would investigate the best internet deal. The youth committee would consider the options for managing the centre from September at its next meeting. 229/01 7 Millennium Committee Report (168/01) Book - almost £3000 had been pledged towards the project. SCDC had refused Council's request for a grant. NALC and the auditor confirmed that "Section 137(4A) 1972 Local Government Act allows for the deduction of an aggregate of various amounts when calculating whether or not a local authority has exceeded the expenditure calculation at 137(4) ie relevant population x £3.50. These allowable deductions are contained in section 137 (4B)." (Email dated 20 March 01). The auditor confirmed also that Council could spend money on the book under the 1962 Local Government (Records) Act. (Letter dated 13 March 01). 230/01 8 Scouts/Community Minibus Report (169/01) The working party had met with David Carford, Community Transport Officer ACRE. The structure for managing a scheme was in place and premises to garage a minibus were available. D Carford recommended that a questionnaire be delivered throughout the village (in Village View). His staff would analyse the results. If the responses were positive then he would help process an application for funds. The working party comprised RLEW, RJF, JEC, IFM, R Pain (Scouts), T Stubbings (church). Council would be expected to contribute towards the project. 231/01 9 MCC Update Joint Meeting 11 April 7.30pm Sycamores car park (Tesco min 178/01) - to tarmac the car park to the specification as at Tesco store would cost approximately £60,000, which was beyond the budget allowed for the manager of the rebuilding. RLEW had therefore negotiated a contribution of £7000 from Tesco with an agreement in writing. Staffing - a part-time buildings liaison officer was being interviewed on 5 April. MCC had been unable to appoint a volunteer treasurer and had therefore advertised for a paid treasurer. 232/01 10 Annual Parish Meeting - 25 April It was decided that the format for the APM should remain the same. 233/01 11 Bills for Payment and Money Received CONFIRMED cheques 2036 and 2037 already paid AGREED to authorise payment of cheques 2038 to 2056. 234/01 12 Crime Update LCT reported about her experience of a poor initial response by the police to a potentially serious incident. Noted that communications" was on the agenda for the Local Consultation Group meeting set for Wednesday 4 April. PC Shulver to be informed of car sales on verge opposite Tesco. 235/01 13 County Councillor's Report County Council elections suspended till 7 June. 236/01 14 District Councillor's Report The Country Park, having been closed during the foot and mouth crisis, was due to re-open on 4 April. It was AGREED to write to SCDC commenting that throughout the closure period rangers had been observed driving their vehicles in and out of the park via the Fen Road entrance without any attempt at disinfecting their tyres and thus to query the necessity for the closure. Motion carried 7 votes in favour 4 abstentions. Cambridge City Council had appointed consultants to look at the A10 north as well as other transport corridors for possible areas of housing development. 237/01 15 Correspondence South Cambs Primary Care Group - Bulletin Hammond Suddards Edge (Solicitor) - Transfer of licence Dillons Countryside Agency - Information leaflet Countryside and Rights of Way Act 2000 Beds & Cambs Rural Support Group - Leaflets advertising services Dept of Trade & Industry - Re post offices 16 Dates of next meetings Planning 21 June Joint MCC 11 April 7.30pm Planning 25 April 7.15pm APM 25 April 8.00pm Council (APCM) 14 May 7.30pm (Allotments Maintenance Play - all to be arranged) The meeting ended at 10.30pm.