Minutes of the Meeting of Milton Parish Council held on Monday 8 January 2001 at 7.30pm in the Community Centre Present: RLE Waters (chair) RJ Farrington JE Coston R Day M Ellwood B Jefferson IF May GM Richardson TJ Siggs HM Smith RT Summerfield LC Twinn The clerk SJ Daniels 1 Apologies for absence DJ Lee PK Oldham 1/01 2 Minutes The Minutes of the meeting of 4 December 2000 were approved and signed as a true record. 3 Clerk's Report (inc matters arising) 2/01 Ditch Wall (250/99) RD noticed that the wall by "Banker's Ditch" Fen Road has not been repaired. The clerk had asked SCDC to repair it. 3/01 Open Space Cambridge Road/The Rowans (3/00) The clerk had written to Beazer Homes [again] asking if Council could acquire their land as an amenity for the village 4/01 River Cam - graffiti (569/00) The University was unable to accept liability for acts of vandalism caused by members of various boat clubs. Legal liability rested with the individuals concerned. The Conservators did not have budget to remove graffiti and would take action only if graffiti were on their buildings, or if it were offensive. 5/01 Old Walls (571/00) Response from Conservation Manager SCDC: Walls were not of sufficient quality to merit listing. Some sections of wall had been rebuilt, others were so isolated from buildings of historic interest that they no longer "group" together. Gate at North Lodge was listed as it lies within curtilage of North Lodge and Milton Hall [both listed buildings]. Pill boxes were rarely listed unless within nationally important location. Village pump was incomplete [top missing]. 6/01 Multi-use Court (572/00) S Gale had obtained a quotation of £2800 + VAT from Webster's Civil Engineers to put right the surface. AGREED to release 10% plus a further £500 upon satisfactory completion of the work by Webster, specification to be agreed by RJF. Work to be done March/April. 7/01 Teenage Play Area (577/00) Work had finished. The clerk had asked for minor works and reinstatement of ground to be completed. 8/01 Parish Paths (593/00) Map showing ownership of land north of village received. The clerk had asked Patrick Joyce to pursue the footpath idea. Details of Parish Paths Partnership received. 9/01 Cycle Scheme (596/00) Noted that J Richards would prefer to allow things to "settle down" for a few months before considering any further modifications. AGREED to meet informally on Sunday 25 February at 9.30am at Tesco roundabout to walk the route. The clerk would remind J Richards/E Thornton of danger points: - Pothole in Cambridge Road - Trench at Fen Road/High Street junction (see 13/01 below) - Old signs capped off and stumps left - Signs at head height for pedestrians. 10/01 A14 Study - Chumms (597/00) Caroline Bowdler and John Brown of Go-East had agreed to attend meeting on 15 January. JEC had arranged a public meeting and exhibition - at Milton School Friday 12 January 7.30pm. Thanks to Village View and other volunteers for delivering leaflets. AGREED that Go-East representatives should still attend the Parish Council meeting of the 15th. 11/01 Land Purchase (597/00) AGREED to reaffirm commitment to purchase land off Ely Road. 12/01 MCC Grant (599/00) £1143 received from WREN. 13/01 Structure Plan Review Confirmation received that four potential new settlement sites were being considered as part of the Structure Plan Review: Great Abington, Land Settlement area Childerley Gate south of Dry Drayton Longstanton/Oakington east of the A14 North of Waterbeach. Arrangements for Structure Plan consultation were considered by the County Council Environment and Transport Committee and full Council on 22 December. JEC tabled an amendment at the meeting of 22 December to remove Waterbeach from the Structure Plan because much of the land was in the floodplain. The County Council agreed to keep Waterbeach in the review so that all options could be fully discussed. Copy of Waterbeach Parish Council's comments on Structure Plan to be circulated 14/01 High Street Ed Thornton intended to resurface High St/Fen Road junction in the next financial year. He had checked drains near White Horse. The clerk would ask him to check them again. 15/01 Horse Chestnut A complaint about the horse chestnut tree on recreation ground boundary adjacent 7 Recreation Close had been received - copied to MCC. Comments from Trees Officer SCDC awaited. 16/01 Bund - North Butt Lane An application had been received from a resident adjacent the bund to realign his boundary. The clerk had sent a letter explaining that Council could not sell Public Open Space. 17/01 County Council Budget 2001/02 Letter and leaflet explaining County's strategy received together with dates of public meetings. 18/01 Village Sign RLEW reported that the picture on the south facing side of the village sign was breaking up. AGREED to ask J Waterson (artist) to view the sign and to advise what needs to be done to put it right. 19/01 CALC Training AGREED to ask CALC to put on a training session at Milton together with Waterbeach, Landbeach and Horningsea Parish Councils. 4 Planning 20/01 The minutes of the meeting of 19 December were received and noted. (615/00) Children's Hospice - ash tree - PKO could find nothing wrong with the tree and had sought J Hellingsworth's advice. Decisions Received 21/01 Mr & Mrs B Pearson - oa for five houses at Fen Farm Fen Road - approved. (388/00) The following reserved matters to be approved: details of siting of buildings, design and external appearance of buildings, means of access and landscaping. Maximum of 5 houses allowed. Conditions re construction of visibility splays, space for vehicles to enter and leave in forward gear, access from existing highway and treatment of site boundaries. Details of treatment of site boundaries and implementation of programme of archaeological work to be approved. RTS reported that the SCDC Planning Committee had supported Council's view about the access but neither the Highways Authority nor an independent highways consultant raised any objection to an access from Shirley Close. The applicant would not agree to reconsider the access and the planning authority had no planning reasons to refuse the application. 22/01 Cambridge Silicon Radio Unit 28 Science Park - 3 portakabin office (588/00) units - approved till 31 August 2001. 23/01 Mr P Mannu 4 Coulson Close - extension - approved (590/00) New Applications 24/01 S/2377/00 Mr Ellington & Miss Collier 51 Butt Lane - single storey extensions at either end of property and minor internal alterations within garage area. Deferred to Planning 22 January. 25/01 5 Youth The minutes of the Youth Committee of 19 December 00 were received and noted. (616/00) Princes Trust - more information was now available. HMS to pursue. (616/00) Equipment - a coffee machine, urn and cups had been acquired. Letter of thanks to be sent. (619/00) Youth Centre Update - The first session of drop-in was due to take place on Tuesday 9 January. Paula Toates would supervise two volunteers Noted that in view of the extra responsibility HMS intending paying her the Y5 scale - £ 12.52 per hour - for 2.5 hours per session. (620/00) Committees - the Play Committee would meet after the Wicksteed report. The Youth Committee would then recommend that the two committees amalgamate. Noted the first meeting of the newly formed Milton Youth Centre Management Group was due to take place on 24 January (618/00) Report of meeting with Assistant Director of Education (A Williams) and Warden of IVC (J Kearns) - The meeting had been positive. AW and JK had accepted the criticisms. JK was visiting the youth club that evening. There was a possibility of 3 drop-in sessions as from September. Noted that HMS and the clerk were meeting the building control inspector on 10 January. As the centre was now operating according to plan it was agreed to send a letter of thanks to Linda Henderson and John and Len Sandford for all their hard work. 25/01 6 Maintenance The minutes of the Maintenance Committee of meeting of 3 January 01 were received and noted. Noted that the MCC Outdoor Recreation Group were dealing with some of the issues. 26/01 7 Millennium Committee Report (595/00) CALC advised that the purchase of mugs and payment for the book must come out of S137 of the 1972 Local Government Act. The clerk estimated that Council had approximately £3800 S137 money left for this year and a similar amount for 2001/02. 1000 books would cost approximately £8700 and 2000 books £9700. The committee were looking at the possibility of raising money through sponsorship. Noted that a firm of publishers would raise money through advertising. In view of the limited amount of S137 available the issue of not providing mugs was raised. It was suggested that the book be published by Milton Parish Council. 27/01 8 MCC Update MCC meeting 31 January. (594/00) The Outdoor Recreation Group were due to meet on 9 January. The issue of the entrance to The Sycamores Recreation Ground would be discussed. Lockable bollards were suggested. A resident had contacted the clerk with concerns about the use of the car park by vehicles "doing hand-brake turns" late at night. 28/01 9 Report of Impact Meeting Minutes of the Impact meeting had been circulated. The meeting had agreed not to disband Impact and to hold an AGM each year. The next AGM was set for 14 March 01. AGREED that BJ be Council's representative on Impact. 29/01 10 Bills for Payment and Money Received AGREED with 2 abstentions To confirm payments of cheques 1971 to 1975 To authorise payments of cheques 1976 to 1988. 30/01 11 Crime Update Figures not to hand. 31/01 12 County Councillor's report Waterbeach Station - the railway authorities were liasing with the County Council with a view to putting down double yellow lines, a continuous white line to prevent overtaking, better lighting and a footpath. Village History - JEC wished to put on record her concerns that items of village history eg funeral bier, old rectory gate and "Milton Village Hall" plates should be preserved. It was suggested that there may be enough interest to form a Historical Society (article in Village View?). 32/01 13 District Councillor's report (581/00) Kurser Cars [Bene't Garage] - the owner of Kurser Cars had been asked to submit a planning application. (598/00) Northern Fringe - The Strategic Forum met on 20 December and put forward the following proposals: At the Western end - About 900 dwellings - Local shopping - Primary school - Research and development - Transport interchange at St Ives railway line - Car retail centre At the Eastern end (Chesterton sidings) - Railway station (multi-modal link) - 4 hectares recreation and leisure - hotel - emergency services - B1 employment - Relocated businesses (Sewage Works) - 2000 houses - shopping - primary school - noise buffer A14 - 120 houses at Park and Ride site Cowley Road (should P&R site be moved) - reduced treatment sewage works (without Waste Management Site). The above proposals would be put forward to the relevant local authorities. If the Waste management Site were based at the sewage works the number of houses proposed would be reduced from 1950 to 1530. The alternative site for the Waste Management could be the Landfill Site Butt lane. The County Council would have their say on Waste Management Facilities. 33/01 14 Correspondence Hewitson Becke+Shaw - Transfer of Licence Science Park County Council - Cambridge Core traffic Scheme Stage Two review South Cambs Primary Care Group - Bulletin County Council - Liaison Committee Minutes CALC - Bulletin DETR - Our Countryside: Our future 15 Dates of next meetings Council [extraordinary] 15 January Finance 17 January Cemetery to be agreed Planning 22 January [8.30pm] MYCMG 24 January Council 5 February The meeting ended at 9.30pm.