Minutes of the Meeting of Milton Parish Council
held on Monday 6 November 2000 at 7.30pm in the Community Centre
Present: RLE Waters (chair) RJ Farrington R Day M Ellwood
B Jefferson IF May [from 516 /00] PK Oldham GM Richardson
HM Smith RT Summerfield LC Twinn
The clerk SJ Daniels one member of the public [part]
1 Apologies for absence JE Coston DJ Lee
510/00 2 Minutes - Minute 450/00 was amended to include number of votes
cast:
"10 votes in favour and 2 abstentions".
The Minutes of the meeting of 2 October 2000 were then approved
and signed as a true record.
Noted that cheque 1892 - £61.53 appeared on the bank statement as
£61.93. As the bank charged £5.00 to "pull out" a cheque it was
agreed to write off the 40 pence.
511/00 3 Casual Vacancies
Noted that Anil Lakhani had resigned because of pressure of work.
AGREED to co-opt Liz Baker and Tim Siggs to fill the two vacancies.
4 Clerk's Report (inc matters arising)
512/00 River Cam - graffiti
(308/00) Noted that there had been no more graffiti after the May bumps but
that which was already there had not been removed.
AGREED to contact the Highways Agency and Cam Conservators again.
513/00 Land Purchase Coles Road
(378/00) The purchase had not yet been completed. The solicitors were now
dealing with the SCDC verges also.
514/00 Old Walls
(379/00) RD had identified the following:
WALLS - All Saints Church opposite entrance; between West Lodge
and North Lodge; Willow Close - Gunnell Close; old school Fen Road;
between 28-30 Fen Road c1890; between 30-32 Fen Road c1800;
OTHER ITEMS - village pump between 13-15 Cambridge Road c1935;
gate at entrance to North Lodge; 2 block houses/pill boxes haling
way
Milton/Waterbeach boundary c1940.
Wall beside Essex House was also included.
AGREED to ask Conservation Manager's advice about possible listing.
The clerk would ask T Nicholls to paint the pump with Hammerite.
515/00 Chesterton Fen Road
(381/00) There had been no similar incidents reported to the police. As
youngsters had caused damage to business properties the police had
increased uniform patrols. Inspector Ford was confident that the
incident was a "one off".
516/00 Multi-use Court
(439/00) RJF stressed the importance of Cambridge Courts putting right the
problem themselves. If Council tried to rectify the faults then
Cambridge Courts could be exonerated from liability.
Council had three options:
1. Go to arbitration as per contract.
2. Spend approximately £1000 and resurface one third of the court.
3. Spend £2-2500 and resurface whole court properly.
AGREED to confirm with S Gale of Cambridge Courts that Council was
considering going to arbitration as per the contract. The clerk
would contact RIBA to ascertain the procedure for arbitration.
517/00 Haling Way
(441/00) RLEW had received no reply to his letters to the residents of the
cottages at Baits Bite Lock. He would report back at the next
meeting.
518/00 Milton Archaeology Trail
(444/00) Elizabeth Stazicker County Council had agreed to let Council have
some copies of the Milton Archaeology Trail.
519/00 Development at Waterbeach
(459/00) Invitation was received from Mr L Martin to send representatives
to consultation meetings.
AGREED not to send a representative.
520/00 Highway Matters
(465/00) The following matters were in hand:
- Bus shelter - The contractors for the cycle lane were laying
the tarmac base for the shelter in front of 3 Cambridge Road.
It was
AGREED to accept Queensbury's quotation of £674.20 for
replacement polycarbonate and erecting of shelter.
- Lay by - drainage problem has been rectified;
- Cycle lane Bene't Garage - County Council had installed bollards;
- There was no need for a priority sign near Apostolic Church;
- Norman Industrial Estate - Atkins were looking at this.
- The drains in the High Street had been causing problems again.
Ed Thornton arranged for them to be "jetted" on 31 October. It
would appear that the drains are on an antiquated soakaway
system and cannot cope with excessive rainfall. It would be too
expensive to put in a new system. He would do his best to
improve the drainage. The clerk would point out that the drain
in front of the White Horse was also blocked.
- Noted that the A10/Butt Lane traffic lights were due to be
installed by 31 March 01.
521/00 Maintenance [Agenda 9 refers]
(477/00) Outstanding items - these had been dealt with by Herald.
Village Sign - According to J Waterson who painted the sign it
needed an extra coat of clear exterior varnish but he was unable to
do the work.
AGREED to take down the sign at Christmas and arrange repairs.
RJF expressed concern that the sign was repainted only 12 months
previously.
Quotations - had been received [to be discussed by Maintenance
Committee on 21 November 00].
Footpath - the clerk had met with Patrick Joyce access development
officer of the County Council. Grant aid towards a footpath would
be available only if the footpath were designated a Public Right of
Way.
AGREED to explain to the residents living nearby that Council were
considering planning to alter the line of the footpath along the
bund from Landbeach Road to a point approximately 350 metres south.
This was carried by 8 votes in favour 1 against and 2 abstentions.
In view of the wider implications it was decided not send this
letter until the maintenance committee and the footpaths officer
had met with Mr Joyce to discuss fully.
Coulson Close / Graffiti - Ed Thornton was dealing with these items.
He had flailed the trees/shrubs.
522/00 Report on Landfill Meeting
JEC, PKO, HMS, LCT and the clerk met the manager of Waste Recycling,
Ed Bastow. PKO reported that:
- Access to the reclaimed land would take a minimum of 5-10 years;
- A stacking lane on site for queuing vehicles was being
investigated;
- A permissive bridleway had been completed through the trees
adjacent to the Mere Way;
- Ed Bastow had not been aware of complaints about smells;
- Ed Bastow wanted to set up a liaison group with the Parish
Council.
AGREED to inform County Council that MPC's concerns about the recent
planning application [min 404/00] remained the same.
523/00 Impact
An annual general meeting of Impact has been arranged for
5 December. BJ agreed to attend.
524/00 Village Map
Noted that water had got into map. The clerk would contact Tony
Sylvester.
525/00 Christmas Arrangements
Lights to be put up 9 December; to come down 6 January.
RJF to arrange.
526/00 Budget 2001/02
Items for expenditure need to be given to Finance Committee by mid
January.
527/00 Fallen Tree
B Newitt Herald Contract Services reported that a willow tree at
Hawthorn Hedge had snapped in the wind of 30 October and was being
supported by an elder tree. As it was a danger to the public the
clerk had instructed him to cut down the tree and remove it.
Cost £36 + VAT.
528/00 Cemetery
Two graves had sunk in (31 October). The clerk had asked B Warner
undertaker to arrange for these to be repaired as a matter of
urgency.
529/00 Walking/Cycling Strategy
County Council questionnaire about a proposed walking/cycling
strategy received. RLEW RJF PKO and HMS were given the authority
to reply.
530/00 Community Care
The warden had been [unexpectedly] in hospital. The clerk had sent
flowers from Council [chairman's allowance].
531/00 Remembrance Day
Reminder of short ceremony at war memorial on 11 November at 11am.
532/00 5 Planning
The minutes of the Planning Committee meeting of 23 October 00 were
received.
(486/00) Permission S/1498/00 - noted that the bollards had not been
installed.The clerk would contact SCDC.
Decisions Received
533/00 M Hanson 24 High Street - extensions - refused. Would adversely
(426/00) affect Grade II listed building The White Horse. Contrary to Policy
SP12/10 of Structure Plan 1995 "does not incorporate high standard
of design and does not relate well to surroundings;" and SP12/11
"..requires setting of historically important buildings to be
conserved."
534/00 Mr & Mrs Sievewright 3 Coles Road - extension and garage - approved.
(449/00)
535/00 Tesco Stores Cambridge Road - extensions to store including
alterations to provide
(488/00) new main entrance together with revised storage/loading facilities
and relocation of recycling centre and bus stop - approved.
Noted that the MPC's comments had been passed on to Tesco by LPA for
consideration.
536/00 Mrs C Shoesmith & Mr FJ Confrey 7 Cambridge Road - vehicular access
(492/00) - approved.
New Applications
537/00 S/1135/99 Thomas-Smith Dev Ltd - land off Faulkner Close -
(393/99) 2 bungalows - amended elevations - for information only.
538/00 S/1953/00 Mrs L Gaskin - land at Lomas farm Chesterton Fen Road -
gypsy site 3 pitches [retrospective application] - no
recommendation.
8 votes in favour 1 against and 2 abstentions.
539/00 S/1954/00 F Smith 3 Darrens Farm Lomas Chesterton Fen Road - gypsy
site 6 pitches [retrospective application] - no recommendation.
8 votes in favour 1 against and 2 abstentions.
Noted that the above two applications would be allowed under the
new SCDC Policy [reported min 416/00].
540/00 S/1968/00 BYW Ltd - land adjacent unit 270 Science Park - erection
of office/research and development building together with car
parking, cycle and refuse stores - no recommendation.
S/2003/00 KP Stocker 5 Cambridge Road - vehicular access - approve
[delegated min 433/00].
541/00 6 Youth
The minutes of the Youth Committee meetings 11 October and
1 November were received.
There had been an extra bus session on 30 October at £50. The youth
club on 2 November did not open as a youth leader was unwell. As a
result there had been some vandalism at the Community Centre.
Tony Hough would inform HMS in future of any cancellation of the
youth club.
The bus project report showed that attendance had been good.
No tenders for the drop-in had been received. A letter was being
drafted to be sent to J Buchanan Shire Hall.
As from 13 November the new Monday youth club would open in the new
building. The Thursday club would also transfer to the new building.
L Henderson and HMS would prepare food for the opening - expenses
to be taken from youth budget.
The committee hoped to form a youth council.
542/00 7 Highways
The minutes of the Highways Committee meeting of 11 October were
received.
543/00 8 Cemetery
The minutes of the Cemetery Committee meeting of 16 October were
received. A quotation for tree work was expected - copy to be sent
to Charities for request for funding.
544/00 9 Maintenance
The minutes of the Maintenance Committee meeting of 16 October were
received.
545/00 10 Finanace
The minutes of the Finance Committee meeting of 30 October were
received.
546/00 11 Northern Fringe
RLEW and PKO had attended a Northern Fringe Workshop. Consultation
meetings had been arranged for 20 and 21 November at the Community
Centre. Council would need to give a firm view of the preferred
options at the December meeting.
547/00 12 land Purchase
A detailed report from D Ward had been received. As a result it was
AGREED to purchase land off Ely Road at £40,000
548/00 13 Policy for Affordable Housing
(455/00) AGREED to support SCDC's Policy for affordable housing.
Carried by 8 votes with 3 abstentions.
549/00 14 MCC Update
Accounts to 31 March 2000 received - would be presented to AGM on
8 November.
At least four members were not standing for re-election including
[from end of financial year] the treasurer.
Joint Meeting Minutes received.
550/00 15 Bills for Payment and Money Received
CONFIRMED payment of cheques 1914 to 1917
AGREED to pay cheques 1918 to 1939.
(500/00) AGREED to pay £195 + VAT for accounts software subject to
satisfactory trial period.
551/00 16 Crime Update
Marshall Community Safety Action Day 18 November.
RLEW had responded to the Policing Priorities 2001/02.
Thanks to RLEW.
Local Consultation Group Meeting 15 November.
Crime figures were circulated.
17 County Councillor's report
No report.
552/00 18 District Councillor's report
(460/00) Pi Access - Planning Officer was willing to write to Pi asking
that the full planning conditions be implemented. He was consulting
with the Trees Officer and Conservation Manager. RTS suggested that
the leylandii hedge be left and that a beech hedge be planted in
front.
(460/00) Electoral Review - a working party was recommending that Milton be
included with Horningsea, Quy and Fen Ditton.
553/00 19 Correspondence
- WRVS - Request for grant
AGREED as per normal policy not to make a donation/grant.
- ACRE - Community Action Plans Workshop
- Best Kept Village result
- CPRE - Cambridgeshire Voice Newsletter
- County Council - Consultations about:
1. style of local government structure to be adopted by the
County Council;
2. government's green paper on the future funding of local
authorities.
AGREED to complain [again] that Council could not be expected
to respond within 28 days.
Response to be made individually.
- Highways Agency - notice of road works on A14.
20 Dates of next meetings
Planning 20 November
Maintenance 21 November
Council 4 December
The meeting ended at 10.00pm.