Minutes of the Meeting of Milton Parish Council held on Monday 7 February 2000 at 7pm in the Community Centre Present: RLE Waters (chair) RJ Farrington JE Coston (from 77/00) R Day M Ellwood DJ Lee IF May PK Oldham GM Richardson HM Smith RT Summerfield LC Twinn The clerk SJ Daniels One member of the public 1 Apologies for absence A Lakhani PT Mynott JM Palmer 51/00 2 Minutes The Minutes of the meeting and of the confidential business of 10 January 2000 were approved and signed as a true record. 3 Clerk's Report (inc matters arising) 52/00 Cycle Scheme (456/99) Notice of scheme had been recently published. Letter of support to be sent. 53/00 South Cambs Local Plan Inquiry (576/99) Public Inquiry set to start on 13 June. Pre-Inquiry meeting set for 29 March. 54/00 Halingway (581/99) Noted that the County Council Rights of Way Officer was pursuing this. Letter from Clerks to the Conservators received. "Conservators are not responsible for maintenance of tarmac surface nor to maintain halingway at any level higher than that of a footpath. Nonetheless they have authorised their engineer to arrange for some of the worst potholes to be filled with road planings as and when they have the opportunity Boat owners would not like them to take on further responsibilities and thus increase their registration fees even higher." 55/00 Bus Shelter (601/99) Quotations from three companies had been received. AGREED to purchase "Arun" 3 bay with toughened glass at £2640. RJF would consult with parishioner who originally complained about the shelter. Milton Charities had decided to await hearing from Council further. Any decision made would bear in mind that the Charities donated generously to the original shelter. The clerk would pursue with J Richards the possibility of incorporating existing shelter in Cambridge Road, as part of the cycle scheme. 56/00 Crane Industrial Estate (5/00) AGREED to inform the businesses of Council's decision and to let them have results of the survey. 57/00 Waterbeach Development (6/00) Noted that Mr Martin would attend March planning meeting. 58/00 Impact (8/00) Noted that the accounts were currently being audited. When this was completed MPC would receive up to date copy of the audited accounts. At that point a meeting would be called to consider the future of the Charity. 59/00 Land Purchase (13/00) As the clerk had heard nothing officially from S Conrad JEC would pursue the matter. 60/00 A10 - Clearway Orders The Highways Agency intended revising the existing 24 hour main carriageway clearway orders for the A10 (and A428 & A11). Purpose: to prevent vehicles waiting on verge or lay-by for the purposes of selling unless the street has been designated a "consent" street by SCDC, thus allowing SCDC more opportunity to control the level of trading. 61/00 Clerk's Survey As part of his Local Policy Course the clerk had conducted a survey on "management and communication". The results of the survey had been circulated. 4 Planning 62/00 Appeal (207/99) Mr A Webb Camside Farm Chesterton Fen Road – siting of two mobile homes and change of use of land from agriculture and paddock with stables to mixed use of agriculture and paddock and general dealer's yard. Appeal: dismissed and enforcement notice upheld with corrections and variations. (Noted that certain aspects of the appeal were allowed). 63/00 Appeal (593/99) College of West Anglia - residential development - dismissed. This proposal would introduce an intrusive urban development on the eastern side of Landbeach Road and into views of the village from the north. This development would significantly harm the character and appearance of the area. The proposal was not consistent with South Cambs Local Plan Policies which allow exceptions to development in the countryside in respect of affordable housing to meet identified local needs. 64/00 Footpath Recreation Ground (594/99) Noted that the planning officers had been given delegated powers to approve subject to receipt of satisfactory revised plan. Noted that the plan had been sent. According to Mr Walker SCDC the land at the end of Recreation Close was the responsibility of the Highways Authority (County Council). The clerk would contact the County Council. 65/00 CASPA - Skate Park (23/00) This application had been approved. Council's concerns about traffic, opening hours and restriction of use had been taken into consideration. Decisions 66/00 R & L Cave Cave Industrial Estate Chesterton Fen Road - warehouse (502/99) unit and office - approved. 67/00 S/1820/99 EG & G Wallac LSR Unit 204 Science Park - car park (22/00) extension - approved. New Applications 68/00 S/0084/00 Milton Community Centre Coles Road Recreation Ground - 6 metre high space net climber with single mast - approve. 69/00 S/0163/00/O FG Seal - land adjacent The Black House Chesterton Fen Road - bungalow and garage (renewal of time limited permission S/0072/97/O) - approve. 69/00 S/0164/00/O FG Seal - The Black House Chesterton Fen Road - bungalow and garage (renewal of time limited permission S/0073/97/O) - approve. 70/00 5 Youth Provision The minutes of the Youth Committee meeting of 17 January 2000 were received. Drop-in Proposals (circulated with agenda) DJL reported that the three year development plan dated 1998 was on course, although there had been problems with the bus. It was the intention of the youth committee to move forward as fast as possible. A portakabin sited next to the sports pavilion at The Sycamores Recreation Ground was proposed as a drop-in centre. This building would be available for youth club, weekend activities and as a meeting place for the youngsters throughout the week. Elements of a drop-in that would need to be addressed: - Running costs - Funding options (eg SCDC, lottery) - MCC's support for its siting on The Sycamores Recreation Ground - Management issues. The initial proposal was for a temporary building. If the drop-in proved to be successful then in the long term a permanent extension could possible be built on to the pavilion. AGREED to support the drop-in proposals in principle subject to a business plan from the youth committee. 71/00 6 Finance The minutes of the Finance Committee meeting of 31 January 2000 were received. AGREED to accept recommendations regarding: (44/00) i) Insurance - play equipment, metal seats and silver cup to be removed from policy. (Noted that the play equipment and seats were covered against theft under "all risks" but could not be covered against theft only). (44/00) ii) Sick Pay - for mobile warden and litter picker as detailed in minute 44/00. (47/00) iii) Use of sheltered housing money. There were 9 votes in favour with 2 abstentions. Use of some of this money for a community bus was discussed. More research and a business plan needed. (48/00) Free Resource There were two ways of overcoming the problem of exceeding the S 137 limit: 1. Using the powers conferred in the Local Government (Miscellaneous Provisions) Act 1976 Section 19 (3) Council could grant aid MCC who would then pay the workers. 2. Using powers under Local Government (Miscellaneous Provisions) Act Section 19 (1) "A local authority may provide ... d) premises for the use of clubs or societies having athletic, social or recreational objects; e) staff, including instructors, in connection with any such facilities or premises as are mentioned in the preceding paragraphs and in connection with any other recreational facilities provided by the authority;" CALC agreed with the interpretation above. The clerk was awaiting confirmation, in writing, from the auditor that Council could pay the youth workers under Section 19 (3) (e). Linton's drop-in building was given by Ciba Geigy and a £90,000 lottery grant was received. A separate committee Linton Action for Youth, a Charity, managed the centre and Community Education paid the bills. Linton PC had made two payments in successive years under S 137 both payments being well within their limit. (49/00) Cemetery Path (see also min 583/99) Noted that a cemetery path was the type of project that would qualify for a grant from WREN. Application forms had been received. (50/00) AGREED to ask SCDC for a Precept of £65,000 for 2000/01 as recommended by Finance Committee. [Noted that this included £6,000 running costs towards the bus for one term and the drop-in centre from September]. 72/00 7 Appointment of Archaeological Warden AGREED to accept WD Booth's offer of being Milton's Archaeological Warden. Council looked forward to receiving his reports. 73/00 8 Dog Fouling - Milton Parish Council Policy In view of the amount of dog faeces on the recreation grounds and certain play areas it was AGREED that the following should become Council policy: Milton Parish Council will prosecute dog owners if they are found to be offending against the Dog Fouling Bye-laws. Notices would be delivered to every household in the village. RJF offered on behalf of the scouts to deliver the leaflets. It was suggested that notices also be displayed on gates to Country Park. 74/00 9 MCC Update MCC Committee meeting was set for 9 February. The budget for 2000/01 had not yet been set. The roller hockey court was in the process of being laid. The Community Centre was extremely busy. 75/00 10 Sheltered Housing Update The Steering Group had met with the Housing Society. All prospective residents should now have received their charges. It would cost the day centre £19.70 per session to use the facilities. The day centre had applied for grant aid from Social Services. Interviews for the scheme manager would take place soon. Hand over was set for 17 April and the first residents would move in at the beginning of May. Ideas for an opening ceremony were being sought - to be discussed at March meeting. 76/00 11 Bills for Payment and Money Received RLEW and the clerk had met with Mr Newitt and recommended that payment of £60 + VAT (final part of contract) and £76.50 + VAT for extra cuts (invoice 7215) be made - cheque 1723. CONFIRMED payment of cheques 1706 to 1709. AGREED to authorise payment of cheques 1710 to 1725. 77/00 12 Crime Update inc Police Authority Budget Crime figures for January were circulated. The Police Authority budget was discussed. RLEW declared an interest. AGREED with one abstention to comment that Council would like to see more uniformed officers in the community; and that there was insufficient information to make a considered decision about the three options put forward by the Police Authority. 78/00 13 County Councillor's Report Consultation about the cycle/foot bridge was due to take place in April. All being well work would start on the bridge in the Spring 2001. 79/00 14 District Councillor's Report Nothing to report. 80/00 15 Correspondence South Cambs Primary Care Group - bulletins Cambridge City Primary Care Group - bulletin Warm Homes Bill - update 16 Dates of next meetings:- Planning 21 February Council 6 March The meeting ended at 8.55pm.