Minutes of the Meeting of Milton Parish Council held on Monday 6 December 1999 at 7pm in the Community Centre Present: RLE Waters (chair) JE Coston R Day M Ellwood IF May PK Oldham GM Richardson HM Smith (from min 580/99) RT Summerfield LC Twinn The clerk SJ Daniels A member of the public (part) 1 Apologies for absence RJ Farrington A Lakhani DJ Lee HM Smith (for lateness) 575/99 2 Minutes The minutes of the meeting of 1 November 1999 were approved and signed as a true record. 3 Clerk's report (inc matters arising) 576/99 South Cambs Local Plan: Deposit 1999 (106/99) A Schedule of Proposed Changes had been published and MPC's comments accepted. 577/99 Audit (476/99) Certificate for 1998/99 was received. 578/99 Casual Vacancy Council could co-opt. One candidate had offered himself for the position. The vacancy was being advertised in the Village View. 579/99 Impact (493/99) No reply received. RLEW would draft a letter. 580/99 Disposal of bins (434/99) Cheque from Guilden Morden Parish Council not yet received. Histon & Impington had not yet collected bins. 581/99 Halingway (435/99) Our comments are to be put before the Cam Conservators early in the new year. The Conservators, however, having limited funds, could see no reason why they should be responsible for maintenance of the tarmac stretch. They suggested that MPC might wish to pay for improvements, as their responsibility was to maintain to the standard of a footpath. The Hospice supported MPC' request by letter. RLEW would explore through the Parish Paths Partnership and possibly through WREN. 582/99 Play Areas (437/99) No written reply from Wicksteed had been received. The clerk had also written complaining about time taken to do repairs on The Sycamores Rec Ground (on behalf of ORG). Wicksteed promised by phone to effect repairs immediately (19 November). 583/99 Cemetery Path/Drive (447/99) Contractors were informed that Council wanted work to start in late March/April. No reply received to date. 584/99 Odour (500/99) AWA had identified a trade effluent at Cottenham "which may give rise" to odour problems. This trade effluent had been controlled since beginning of November. In addition chemical dosing at Cottenham was being increased to reduce generation of odours at Cambridge sewage works. 585/99 Community Care (516/99) Final Job Description circulated. As Cornhill did not have a "sickness" policy, GMG Financial services had supplied Council with two options. Noted that the warden was more worried about short-term sickness than long term. AGREED that Community Care Working Group discuss and advise Finance Committee before 31 January 2000. 586/99 Christmas Lights (523/99) Confirmed that in 1998 D Collins was paid £35 for erecting lights. AGREED therefore to pay the same in 1999. 587/99 Police Resources (537/99) Replies received from MP and Home Office. Noted that it was the responsibility of the Chief Constable and Police Authority to spend the resources and they had the power to raise further revenue through the Council Tax. 588/99 Cycle Scheme (552/99) The request to incorporate a bus shelter into the cycle scheme was being looked at. CCC's response should be received within a month. 589/99 A10/A14 Interchange (555/99) Highways Agency in response to the public meeting "has concluded that safety ...would not be improved by extending operation" of the traffic signals. A study would assess the junction layout, traffic flow and accident data to identify other possible improvements. Recommendations of the study when completed would be sent to MPC. Butt Lane Junction Copy letter sent by Impington Parish Council received. AGREED to send another letter to Highways Agency with following points: - Lack of consultation - Results of consultants' study not received - Their proposals were completely inadequate - Provision of a roundabout was correct course of action. Copies to J Paice MP and J Edwards, County Council. 590/99 Section 137/Rate Precept AGREED to include an article explaining Section 137 LGA 1972 and rate precept in Parish Councillor's Handbook. 591/99 Meeting Dates 2000 Dates for meetings in 2000 had been circulated. It was noted that dates of meetings agreed by Council/committee should not be arbitrarily changed. 592/99 4 Land Purchase Owing to the confidential nature of the business of this item it was AGREED using the powers of the Public Bodies (admissions to Meetings) Act 1960 to exclude members of the public. The meeting re-opened at 7.55pm with 9 members + the clerk present. 593/99 5 Planning The minutes of the Planning Meeting of 22 November 1999 were received. (278/99) Appeal - College of West Anglia - S/0084/99 Landbeach Road - residential development. AGREED to make following comments: - Contrary to Policy H5 of South Cambs Plan (1993) and Policy SE13 of the Deposit Plan (1999) - the site is outside the village framework of the built-up area of the village. Concerned about the potential hazards caused by the position of the access to the proposed residential development on the bend in Landbeach Road and in close proximity to the bus stop. Should the appeal be granted then Section 5.8 page 15 of the Strategic Development Plan concerning the proposal for a Section 106 Agreement to prevent further residential development should be taken up. 594/99 Footpath Coles Road Recreation Ground (508/99) In response to SCDC Housing and Community Services Director it was AGREED to confirm that MPC would build the path close to the boundary with Recreation Close and would be happy for SCDC to contribute towards that part of the path on their land. 595/99 Application S/1775/99 2 Peter Goodin Close - the following comments (548/99) were sent to SCDC: Concerned about over development of the site and close proximity to neighbouring properties. Support neighbour's comments. Decisions Received 596/99 Napp Pharmaceutical Holdings Ltd - two fume stacks to replace (510/99) three low level chiller and access ladder - approved. 597/99 Napp Pharmaceutical Holdings Ltd Unit 191 Science Park - (511/99) portable building for contract carpenters - approved. 598/99 Napp Pharmaceutical Holdings Ltd Unit 191 Science Park - (512/99) portable building forcontract cleaners - approved. 599/99 Mr & Mrs Coston 67 Coles Road - porch - approved. External (514/99) materials to be identical to those used for existing building. 600/99 A Johannson 62 Butt Lane - extension - approved. (513/99) 6 Minutes: 601/99 The minutes of the Highways meeting of 22 November 1999 were received. Purchase of bus shelter - min 552/99 - deferred. RLEW and RJF were due to meet Ed Thornton on 9 December to discuss verge near industrial estate. (557/99) AGREED by all to accept SCDC's quotation of £45 + VAT for clearing up the skip at the entrance of the field near Tesco; also to ask SCDC to clean up the rubbish regularly from the old A10. 602/99 The minutes of the Maintenance meeting of 29 November 1999 were received. 603/99 The minutes of the Play meeting of 29 November 1999 were received. AGREED by all to accept recommendation in minute 569/99 to buy two replacement maypole seats and chains at a cost of £321. 604/99 7 Budget request from Play Committee (573/99) A design for a proposed area for young teenagers as proposed by MCC Recreation Group (ORG) and quotation were received. ORG intended applying for grants and requested support of up to £20,000 from MPC. AGREED that formal request be made to Finance Committee at its budget setting meeting. Noted that the Youth Committee intended discussing the project also. The Youth Committee was given authority to proceed with employing extra youth workers as there was money in the "youth" budget. 605/99 8 Millennium Working Party A report of the recent meeting was received. Noted that the Working Party had done everything necessary to comply with insurance requirements for the fireworks event. Approximately £1700 had been spent so far. As it was necessary to have a qualified first aider at the event £50 had been spent to send a steward on a first aid course using power under Local Government Act 1972 section 145. Council's thanks were expressed to JEC for her efforts. 606/99 9 MCC Update: Application for grant for 2000/01 Apologies from DTW for not being present. The financial agreement between MPC and MCC obliged MCC to present at this meeting an up to date financial statement, budget forecast for the following year and an application for grant aid. It was not possible for a budget forecast to be presented, as the working groups had not yet reported back. MCC were requesting a £20,000 grant for 2000/01 - to be discussed by Finance Committee. 607/99 10 Membership 2000 - ACRE AGREED to renew membership to Cambridgeshire ACRE at £20 - 6 votes in favour 4 abstentions. 608/99 11 Media Relations AGREED by all that the statement prepared by PKO be accepted as MPC Policy and incorporated in Standing Orders and that RLEW be Council's Press Officer. 609/99 12 Cambs County Council budget consultation Proposed that Council make no response to the consultation document. An amendment was carried by 6 votes in favour, 2 against and 2 abstentions that Council comments that "local front line services should be protected". A further amendment was proposed with the result that the following motion was AGREED with 7 votes in favour, 2 against and 1 abstention: "Local front line services should be protected. MPC should write to central government noting the County Council's problems with the Standard Spending Assessment and the unfair deal that the County Council is getting and requesting that the SSA be reviewed." 610/99 13 Request by Cambridge Victim Support for donation AGREED 8 votes in favour and 2 abstentions not to make a donation to Cambridge Victim Support. 611/99 14 Sheltered Housing Update RLEW would arrange a meeting with CHS as various details needed to be discussed. 612/99 15 Bills for Payment and Money Received (See schedule) Cheques 1664 to 1669 and cheque 54 account no 2 having been paid were confirmed. AGREED to pay cheques 1670 to 1686 and to give chairman and vice chairman authority to calculate final payment due to Anglian & Midland for basketball court. 613/99 16 Crime Update Noted that the number of reported crimes was higher than during 1998 and was rising. 614/99 17 County Councillor's Report MPC supported JEC's attempts to improve horse-riding facilities as requested by a resident. 615/99 18 District Councillor's Report The South Area Joint Committee was due to meet on 7 December. MPC's request for a pinch point at the northern approach to the village had already been rejected. Research into lorry parking along the A14 corridor had been carried out. The legal department of SCDC had sent out letters threatening prosecution for failing to complete the "Register of Electors" form. As a result all forms had been returned. The legal department had decided not to send out letters to Chesterton Fen. A "rough sleepers" count was taking place during the first week in December. 616/99 19 Correspondence: Waggon & Horses - transfer of licence to a new landlord SCDC - oldest tree Campaign for warm homes bill - update Cambridge City Primary Care Group - report South Cambs Primary Care Group - bulletin Cambs County Council Social Services - private & voluntary homes directory Cambs County Council - Parish Paths Partnership (P3) Rowing Trust - October 1999 bulletin 20 Dates of next meetings: Youth 7 December 1999 Planning 20 December 1999 Council 10 January 2000 Youth to be arranged Finance 31 January The meeting ended at 10.00pm.