Minutes of the Meeting of Milton Parish Council held on Monday 1st November 1999 at 7pm in the Community Centre Present: RLE Waters (chair) RJ Farrington JE Coston R Day M Ellwood A Lakhani DJ Lee IF May PK Oldham GM Richardson HM Smith RT Summerfield LC Twinn the clerk SJ Daniels a member of the public for part 1 Apologies for absence The chairman read out a letter of resignation from CF Taylor - pressure of work. Clerk: to advertise casual vacancy. 3 Clerk's Report (inc matters arising) 489/99 Land Purchase (304/99) Because of the confidential nature of the business it was AGREED under the Public Bodies (Admission to Meetings) Act 1960 to exclude members of the public for this item only. The Working Group had met. 490/99 Pi Access Ely Road (357/99) Financial provision for the implementation of the access had been made. Pi expected to start work in late Spring/Summer. 491/99 Willow Tree Coles Road/Recreation Close (402/99) The request to have branches removed/trimmed was being dealt with by SCDC. 492/99 Village Cleaning:- (416/99) 1) Cleaner's Duties The new schedule of work and contract had been agreed with RCTA. An extra hour was granted to RCTA on 16 October to clean up area badly affected with litter between Cambridge Road bus shelter and Coles Road. (417/99) 2) SCDC Street Cleansing Contract Noted that SCDC were responsible for litter picking, on Thursdays:- Monthly From Tesco to Coles Road Waggon & Horses to Cherry Close and Ely Road High Street to Fen Road (Jolly Brewers?) and shops in Coles Road Weekly From Coles Road to White Horse Fortnightly From Tesco to Country Park Six monthly Old A10 by SGB Scaffolding. 493/99 Impact (429/99) The clerk: to find out when the 'winding up' meeting was due. 494/99 Disposal of bins (434/99) Guilden Morden Parish Council had bought five bins and Histon & Impington Recreation Ground Committee had agreed to buy three all at a cost of £10 each. 495/99 Halingway (435/99) G Facer, Engineer & Control Officer did not know who tarmacked halingway originally. The clerk: to contact Conservators again and to enlist support of Hospice and Edmund House. 496/99 Play Areas (437/99) A written reply from Wicksteed was still awaited. 497/99 Cemetery Path/Drive (447/99) RJF had measured area accurately. A slight alteration to the "hammerhead" was agreed. Cambridge Paviors had confirmed revised cost of £5313.60 + VAT (405m2) and had confirmed on the telephone that the price would be held until April. The clerk: to ask for start date of 1 April 2000 or late March. 498/99 Cycle Scheme (456/99) Final plans were to hand. JEC reported that the Research Park wished to assist fund cycle lanes to link up with the cycle bridge over the A14. 499/99 Local Agenda 21 The chairmen of Waterbeach, Landbeach and Milton Parish Councils, the District and County Councillors and the clerk to MPC attended the meeting. 500/99 Gas Smell (452/99) No reply had yet been received. The clerk: to pursue. 4 Planning 501/99 The Minutes of the meeting of 18 October 1999 were received. 502/99 S/1558/99 R & L Cave Cave Industrial Estate - warehouse (461/99) unit and office above - approved. Decisions Received 503/99 PG Shenton 26 Cambridge Road extensions - approved. (444/99) 504/99 CG Dennison 82 The Sycamores conservatory - approved. (413/99) 505/99 S/0167/99 East Anglia's Children's Hospices - extension (453/99) approved including minor changes to angle of rear wing, changes to elevations, changes to front entrance driveway. Details of landscaping, scheme to protect trees, area to be used by contractor, construction and level of driveway to be agreed with SCDC. No excavated soil to be dumped on site without permission of SCDC. 506/99 Origin UK Ltd Unit 323 Science Park - external air (460/99) conditioning condensers - amendments approved. New Applications 507/99 S/1022/99 Napp Pharmaceutical Holdings Ltd - car parking (407/99) and means of access. Noted that the Planning Officers were recommending approval with conditions together with a Section 106 Agreement for general road improvements. No further comments. 508/99 S/1584/99 Milton Parish Council - new footpath. Noted that the (463/99) Planning Officer wanted the path made of compacted gravel and a slight re-alignment of the path. AGREED to ask for a tarmac path - to help the access for the elderly and wheelchairs; re-alignment would be acceptable if SCDC provided the link in Recreation Close. RTS: to discuss with J Belcham. 508/99 S/1587/99 Donarbon Ltd Ely Road Waterbeach - Centre for recycling encompassing recycling of wastes and aggregates, treatment of household waste, composting of waste, extraction of clay, sand & gravel, landfill of remaining waste, restoration of land to agriculture with nature conservation, tree and hedge planting. AGREED with one abstention to send in following comments:- "Milton Parish Council welcomes the proposal for the Cambridge Centre for Recycling. We believe that it offers the best option that we've seen for future waste strategy in this area. We applaud the intention to employ proven technologies both for the separation of the waste and for the anaerobic digestion and composting of the organic waste in line with the draft Waste Local Plan (WLP28 and WLP29). We welcome the development of this scheme on a site already identified in the draft Waste Local Plan as a preferred site for future waste management (WLP21) and which is outside the Cambridge Green Belt, in accordance with the principles laid down in WLP 11. We believe that the overall impact on traffic on the AI0 bypass in Milton will be beneficial as it will decrease movements at the Butt Lane/AI0 junction, a known accident black spot, while not leading to any significant increase to traffic on the bypass." Thanks to PKO for his report. 509/99 S/1611/99 R Upton and 15 others Grange Park Chesterton Fen Road - temporary permission for 12 months for use as caravan site (16 pitches). - refused - support SCDC's Policies. 510/99 S/1616/99 Napp Pharmaceutical Holdings Ltd Unit 127 Science Park - removal of 3 fume stacks, installation of 2 fume extracts, addition of low level chiller and access ladder - no recommendation. 511/99 S/1665/99 Napp Pharmaceutical Holdings Ltd Unit 191 Science Park - portable building for contract carpenters - approved. 512/99 S/1666/99 Napp Pharmaceutical Holdings Ltd Unit 191 Science Park - portable building for contract cleaners - approved. 513/99 S/1668/99 A Johannson 62 Butt Lane - single storey extension between garage and house and conversion of part of garage to playroom - no recommendation - concerned the close proximity to the neighbouring property. 514/99 S/1712/99 Mr & Mrs Coston 67 Coles Road - front porch. JEC declared an interest and left the room - approved. 5 The Minutes of the following were received: 515/99 Youth Meeting of 30 September 1999 (422/99) Bus Project Next term was under review as numbers of youngsters wishing to attend the bus at Willingham suggested a greater need. Advertising important. (424/99) Drop-in Centre The committee visited Bar Hill - hoped to visit Linton also. 516/99 Community Care Working Group of 18 October 1999 (467/99) Warden's Salary AGREED to accept recommendation for Warden's salary. (468/99) Sick Pay The clerk: to investigate insurance scheme to cover sick pay (to include all employees). (469/99) Job Description The Job Description was agreed with minor alterations. (471/99) Relief Warden The application form from T Ebbon had been received - to be passed to Community Care Working Group. 517/99 Finance Committee of 27 October 1999 518/99 6 MCC: i) Update The basketball court was almost finished. Quotes for lighting were being sought. ii) Minutes The minutes of the Joint Meeting of 13 October 1999 were received and noted. 519/99 7 Trees (418/99) i) Hedge Planting on Bund AGREED not to accept the quote but to buy own whips and plant. PKO: to ascertain costs. ii) 'Coppicing' Scheme at Allotments AGREED the scheme should proceed - 25 hazel and alder to be planted each year for three years by Farm College students. Tree Wardens, allotment committee and allotment holders representatives to manage the scheme. SJ Snaith to co-ordinate. Thanks to SJS. 520/99 8 New Bus Shelter Landbeach Road (369/99) Cost of a new shelter ranged from £2-3000. The clerk: to inquire about grants. AGREED with 2 abstentions to review in the budget for 2000/01, depending on obtaining sufficient grants. Highways Committee to consider alternative site for present shelter. 521/99 9 Sheltered Housing Update Nothing to report. 522/99 10 Bills for Payment and Money Received Cheques 1641, 1642 and 1659 were confirmed. AGREED to pay cheques 1643 to 1658 and 1660 to 1663 and cheque 53 no '2' account. RLEW and RJF: to make recommendation of final payment to Anglian & Midland. Herald Contract Services cheques to be paid when various works completed especially at war memorial. 523/99 11 Christmas Lights AGREED that in accordance with its powers under Section 137 of the Local Government Act 1972 Council should pay £30 towards the cost of putting up the lights. RJF: to arrange for 11 December. 524/99 12 Crime Update Noted that the Local Consultation Group meeting was set for 10 November at Cottenham. Crime figures showed another rise for October. 535/99 13 County Councillor's Report The report of the public meeting on the A10 was received. The Highways Agency (HA) had agreed to consult the villages along the A10. LCT agreed to represent Milton (RJF deputy) on a proposed pressure group to keep the Highways Agency, and from 2002 the County Council, fully aware of the villages' concerns about the A10. Noted that the HA intended to carry out improvement works to the Butt Lane junction in the current financial year. JEC: to draft a letter for the Highways Committee to discuss. Thanks to JEC for organising the meeting and motivating the HA. JEC raised the issue of the Tesco roundabout and parking on the adjacent verge - Highways Committee to discuss. A cycle bridge meeting was held in October - another meeting was scheduled for January to look at the consultation documents. Work was planned to start towards the end of 2000. According to the register of electors 44 residents lived in Chesterton Fen. RTS: to investigate and report back. 536/99 14 District Councillor's Report Nothing to report. 537/99 15 Correspondence Cambs County Council - Survey of Highways Division Services - Winter maintenance (Highways Committee ). SCDC - re playing fields initiative (grants available - copied to MCC) Cambridge City Primary Care Group (NHS) - Public Board Meeting. Police Authority - appeal to government - AGREED to support Police. Cambs & Peterborough Fire Authority - Best Value Performance Plan 2000/2001. ACRE - Village Halls Conference 20 November. The meeting ended at 10.05pm.