Minutes of the Meeting of Milton Parish Council held on Monday 4th October 1999 at 7pm in the Community Centre Present: RLE Waters (chair) RJ Farrington JE Coston (part - also attending Landbeach PC) R Day M Ellwood A Lakhani IF May PK Oldham JM Palmer GM Richardson HM Smith RT Summerfield LC Twinn and the clerk SJ Daniels 1 Apologies for absence DJ Lee CF Taylor 426/99 2 Travellers Chesterton Fen Mr D Hussell and J Belcham SCDC Planning Officers attended, as part of a consultation process, to outline the problems posed by travellers in Chesterton Fen and possible ways of dealing with these problems. There were four illegal sites in Chesterton Fen. SCDC had the following options: 1. To try, through the courts, to have the travellers on the illegal sites between the road and the river removed. A judge would be more likely to give permission to have them moved if there were somewhere else for them to go to. 2. To leave them alone and do nothing. 3. To try to move the travellers to a site allocated for use as a scrapyard on the western side of Chesterton Fen Road (away from the river). It was understood that the City Council was unlikely to object to option 3. A wide divergence of views was expressed. It was AGREED to support SCDC in moving the travellers from the illegal sites to the "scrapyard" site or other legal alternatives only if SCDC had a firm plan to prevent reoccupation of the illegal sites. Carried 10 votes in favour with 2 against. 427/99 3 Minutes The minutes of the meeting of 6 September 1999 were approved and signed as a true record. 4 Clerk's Report (inc matters arising) 428/99 Minor Highways Improvements (299/99) The clerk: to bid for funding for 2000/2001 for a "pinch point" in Ely Road. Noted that MPC would pay 60p per elector. 429/99 Impact (244/99) HMS reported that the bursar of IVC intended holding an Extraordinary General Meeting to wind up Impact. 430/99 New Footpath Coles Road Recreation Ground (303/99) An application for the new footpath had been submitted. Planning fee had been met by cheque 1567 - see minute 270/99. 431/99 Land Purchase (304/99) A meeting of the working party was arranged for 25 October. 432/99 Street Naming Crane Industrial Estate (372/99) Noted that none of the industrial units had numbers visible on their buildings. The clerk was asking Mrs Duncan SCDC for advice. 433/99 Allotments' Pump (373/99) ME reported that the pump was now working. 434/99 Disposal of waste bins (374/99) Histon & Impington Recreation Ground Committee had expressed an interest - final decision to be made at November meeting. 435/99 Haling way - Fen Road to Baits Bite Lock (376/99) The Conservators had no funds to resurface the "road". and were responsible only for maintaining the halingway as a footpath. The Conservators had no objection if MPC could provide assistance. The clerk: to investigate further. 436/99 Community Care (395/99) Committee were due to meet 18 October at 8.30pm to discuss warden's contract. 437/99 Play Areas (400/99) Wicksteed's inspector has looked at the damaged equipment and has apologised. He admitted that he had failed to notice the rotten wood. The clerk: to ask for Wicksteed's comments in writing. Wicksteed had quoted £20 per site inspection = total of £120 (inc 2 recreation ground sites) not £25 as reported in minute 80/99 [confirmed minute 101/99]. AGREED to discuss at November meeting as J Gray (MCC) was obtaining City Council quote also. The ROSPA booklet (cheque 1624) provided a checklist for play committee members doing inspections. 438/99 Development at Waterbeach (404/99) Mr Martin had not been invited to this meeting because of more urgent business. He would be invited to later meeting - possibly November. 439/99 Youth A memo from J Gray (as requested by DJL) outlining possible help from the (423/99) Cambridge Association of Youth Clubs was received. Council gave the Youth Committee and the chairman authority to pursue alternative detached workers (see also min 322/99). 440/99 Fax Machine Although the fax machine had been repaired during the summer the intermittent fault had reappeared. AGREED to buy a replacement plain paper machine at a cost of approximately £180. 441/99 Cemetery A request for a flat stone surface on a grave flush with the grass had been received. AGREED that headstones only should be allowed. Carried - 6 votes in favour, 3 against and 2 abstentions. 442/99 Finance Fixed Deposit matured 9/8/99 £120000 reinvested for 6 months @ 5% Balance of £26052.73 (to be used for basketball court) invested for 2 months @ 4.56% - due to mature 11/10/99 - to be reinvested for 1 month. Commuted Fixed Deposit matured 13/9/99 £105000 reinvested for 3 months @ 5.01% Balance of £5707.61 transferred into Flexible Savings (commuted account) As there was a possibility of interest rates rising the chairman of Finance and the clerk discussed whether to opt for 6 months @ 5.33% or 1 month @ 4.88%. It was decided to go for the middle ground. Due to mature 13/12/99. 5 Planning 443/99 The Minutes of the meeting of 20 September 1999 were received and noted. 444/99 Application by PG Shenton (412/99) A letter of objection had been received. RJF had viewed the site from the objectors' house and felt that there was no justification in changing the planning committee's decision. Noted that the Planning Officers were recommending approval. 445/99 Appeal - siting of three caravans Chesterton Fen Road - by Mrs L Gaskin. (279/99) The clerk: to send letter supporting SCDC's stance to the Department of the Environment. Decisions Received - none New Applications - none 6 Maintenance Committee Minutes 446/99 The Minutes of the Maintenance meeting of 27 September 1999 were (419/99) received and noted. Noted that Mr Nicholls would charge £10 per hour. AGREED to accept the recommendations therein. 447/99 7 Quotations for cemetery path/roadway (319/99) Proposed and seconded that using powers under The local Authorities' Cemeteries Order 1977 (No 204) Council should proceed with 3m wide path. An amendment was proposed and seconded that the path should be 1.5m wide. The amendment was lost on the casting vote of the chairman - 6 votes to 5. AGREED to proceed with 3m wide path - carried by 7 votes in favour, 3 against and 1 abstention. 448/99 8 MCC Update AGREED to fund replacement play house for Coles Road Recreation Ground at £9193.22 from 'sheltered housing' money - carried by 7 votes in favour, 2 against and 2 abstentions. AGREED to fund repairs to honeycombe whirl at The Sycamores Recreation Ground at £1346 from reserves - 10 votes in favour and 1 abstention. The above were agreed because MPC had handed over these pieces of equipment in a poor state of repair. Future repairs and replacements should be met by MCC. Agenda for joint meeting 13 October Financial Agreement Lighting on Recreation Ground Millennium Arrangements Vandalism Village Fayre It was agreed that as many of the MCC members were also parish councillors future joint meetings should take place once a year. 449/99 9 Sheltered Housing Update (398/99) Nothing to report. 450/99 10 Bills for Payment and Money Received CONFIRMED cheques already paid: cheque 1618 - 1620 and No '2' Account cheque 52. AGREED to authorise payment of cheques 1621 to 1640. [Payment of £20 to British Legion for wreath cheque 1633 agreed by 10 votes and 1 abstention]. 451/99 11 Crime Update Crime statistics were circulated - an increase in reported crime was noted. 452/99 12 County Councillor's report Gas Smell in Village RJF had contacted East Waste about the recent gas smells which (it would appear) did not emanate from the landfill site. The clerk: to contact AWA and Transco for comments. 453/99 13 District Councillor's report (388/99) Day Nursery Science Park The Officers were recommending refusal as the building would take away open space. RTS would recommend approval to SCDC planning Committee as the open space benefited users of the Science Park only and these users had shown that they were in favour of the scheme. (387/99) Hospice The Section 106 Draft Agreement was prepared and took into account Council's concerns. (143/99) Waggon & Horses Public Entertainments Licence AGREED to recommend that, as there had been no problems recently, the Waggon & Horses be treated on an equal footing with the other public houses in the village. 454/99 14 Correspondence CALC Bulletin & Best Kept Village results - recommendation to put Councillors names and addresses on the notice board - agreed. CALC - South Cambs AGM 6 October - County AGM 23 October Cambs ACRE - notice of AGM 7 October Cambridge Transport Plan P Nuttall - sketch plan of proposed golf practice centre. Noted that Mr Nuttall was considering suggesting a swap of land with the College of West Anglia. Cartwrights solicitors - transfer of licence Tesco Local Councils Liaison Committee - minutes 15 Dates of next meetings:- Local Agenda 21 Consultation Workshop 11 October 7.30pm at MCC Public Meeting A10 12 October 7.30pm at Waterbeach Planning 18 October 7.00pm Community Care 18 October 8.30pm MCC Joint 13 October 7.30pm Land Purchase 25 October Finance 27 October 7.30pm The meeting ended at 9.56pm.