Minutes of the Meeting of Milton Parish Council held on Monday 5th July 1999 at 7pm in the Community Centre Present: RLE Waters (chair) RJ Farrington JE Coston R Day M Ellwood A Lakhani DJ Lee IF May PK Oldham GM Richardson HM Smith RT Summerfield LC Twinn and the clerk SJ Daniels 1 Apologies for absence CF Taylor 298/99 2 Minutes The minutes of the meeting of 7 June 1999 were approved and signed as a true record. 3 Clerk's Report (inc matters arising) 299/99 Minor Highways Improvements (236/99) Noted that the two schemes (inc Landbeach's) were to be included in the assessment for 2000/01. RTS pointed out that the clerk should have bid for inclusion in 1999/2000. 300/99 Youth Committee (239/99) Noted that Linda Henderson was a MCC rep on this committee and that Estelle Holmes (IVC) had been co-opted. 301/99 Landfill Site (242/99) A copy of The Environment Agency press release was received. The clerk: to ask for a full report of the incident. East Waste covered the site at the end of every working day and suggested that the odour was a "one-off" event. Litter picking is carried out. Any complaints about unpicked litter to Paul Farrington 860955. Site visit arranged for Friday 23 July at 6pm. 302/99 Street Naming - Industrial Estate (243/99) AGREED that the clerk seek the views of the companies on the industrial estate about street name(s). 303/99 MCC (246/99) Noted that permission for the path was not needed but would be needed for the proposed path from Barnabas Court to the bowls pavilion. (This was how the confusion arose). The cheque would be returned. MCC had agreed to tree surgery at the entrance to The Sycamores - at the request of a resident. Herald to do this work. RJF had been co-opted on to MCC Committee and therefore resigned as MPC representative. AGREED that RLEW be elected MPC rep. 304/99 Land Purchase (248/99) Noted from A Rowson Head of Property County Council that:- "Land to the east of old A10 had been sold; Allotment land and triangle beyond were being valued. J Harradine to contact MPC; Neighbours were interested in land in Coles Road. MPC should submit an offer for grass verge or for whole site." Noted that Edmund House could be interested in the site for their greenhouse as part of their community garden project. JEC: to discuss with J Harradine. AGREED to set up working group of JEC RD HMS and RTS to explore all possibilities of land purchase throughout the village for recreation use. 305/99 Fire at Chesterton Fen Road (249/99) The Fire and Rescue Service and The Environment Agency were in full dialogue during the incident. No plans were formulated to inform Milton residents as the smoke was not considered a hazard. Noted that the licence allowed storage of vehicles, vehicle parts and liquids that were integral parts of motor vehicles. 306/99 Awarded Watercourse (Banker's Ditch) (250/99) The broken bridge guard rail would be repaired as soon as possible. 307/99 Pedestrian Crossing (267/99) A reply was expected shortly. 308/99 Litter Bins Noted that bins were not being emptied regularly. Clerk to be informed if bins were not being emptied. The clerk reported problems with the dog bin on The Rowans open space. AGREED to monitor for two months. If the problem persisted a new lockable bin would be bought. 309/99 AWA Sewer Plan showing position of pipe and conditions relating to planting etc on the strip of land 3 metres either side of the pipe was received. Copy to RJF as chair of MCC. 6 Planning 310/99 The minutes of the meeting of 23 June were received. Matters Arising 311/99 Hospice - SCDC Planning officers had been given delegated powers to sign a (263/99) Section 106 Agreement and to negotiate about the lawn. Most of the lawn would be protected, the road width narrowed and the use of the buildings restricted to hospice related activities. Council had received an invitation to visit the Hospice - arranged for Monday 12 July at 6pm. 312/99 'Farm' College - Notification for S/00085 and 86 (applications for land east of old A10) had not yet been received as negotiations with County Council over 'pinch point' were taking place. (Meeting with college to discuss - 14 July). Decisions Received 313/99 Napp Pharmaceuticals Ltd with Trinity College (CSP) and Aula Ltd (31/99) - Unit 400 Science Park (Phase 6) - building for research/ development with associated car parking and access road - approved. Details of materials to be used, landscaping scheme, Green Commuter Plan and car parking to be approved. Method of preventing access by cars between phases 5 and 6 to be approved. Cycle store to be built. Times of construction work restricted. Archaeologist to be given access if necessary. 314/99 Milton Parish Council - erection of chain link fence at The (213/99) Sycamores Recreation Ground - approved. 315/99 Century Inns - alterations for replacement advertising signs (214/99) and floodlights at The White Horse - approved. 316/99 Mr & Mrs Curtis 9 Butcher Close - extension - refused. The (215/99) height, depth, orientation and proximity to rear of 7 Butcher Close would create an overbearing and oppressive feature. Unacceptable loss of light to 7 Butcher Close. New Applications 317/99 S/0532/99 Trinity College 2 storey office building units 334 & 335 (183/99) Science Park - amendment to atrium link - for information only. 318/99 S/0964/99 C Beaver Plot 15 Newfield Caravan Park Chesterton Fen Road bungalow and garage. This application if approved would create a precedent and encourage further permanent development in a Green Belt area. 319/99 5 Allotments and Cemetery Reports of allotments and cemetery meetings of 23 June 1999 were received. Allotments The clerk: to arrange removal of burnt out car. ME and an allotment holder had dug a hole and reached water. AGREED to buy whatever necessary to ensure satisfactory working of the pump. The clerk had contacted the Farm College about measures to prevent unauthorised access to the northern end of the site. (To be discussed at meeting 14 July). Cemetery AGREED to accept Herald Contract Services' quotation of £260 for tree surgery. AGREED to obtain three quotations for a pathway (similar to Country Park) to be laid in 2000/01 AGREED to select a wooden seat from the village to be sited at cemetery (min 574/98 refers) and to purchase new metal seat for village. HMS and clerk: to action. PKO reported that as the ground appeared to be waterlogged the 'land drain' problem was an on-going issue. 320/99 6 Youth and Play The minutes of the Youth and Play Committee meetings of 24 June 1999 were received. Youth 321/99 a) Bus Project (286/99) DJL had attended a recent Bus committee meeting. As from September there would be only one full time worker, Martin Croxon. Annual running costs amounted to £28000. DJL had put a strong case for consideration for the bus to visit Milton regularly. The committee would decide in late August. 6 villages wanted the bus to visit. First priority would be given to those villages that had no other youth provision. 322/99 b) Youth Club (287/99) AGREED that £500 be set aside for two detached youth workers from November. 323/99 c) Drop-In Centre (288/99) Noted that there might be surplus 'Millennium Fund' money. It was decided not accept recommendation in minute 288/99. The Drop-In Centre would need to be costed and funded properly at the time that proposals were put forward. Play 324/99 a) Inspections (293/99) A regime of inspections had been agreed in conjunction with MCC. AGREED that Council meet the cost of implementing the Wicksteed report of January 1999. 325/99 b) Basketball (294/99) AGREED that Council authorise the order for the basketball area. The clerk: to action. 326/99 c) BMX Track (295/99) Council were not happy with the siting of the BMX track on land at end of Butt Lane. The area behind the garage at Coles Road was suggested. MCC Recreation Group: to consider. 327/99 d) Roller Hockey (296/99) AGREED that the money saved on this project should be put towards the play area fence. 328/99 e) Spider's Web (297/99) To be considered. A decision was not taken whether the money should come from the budget or reserves. 329/99 7 Approval and signing of Accounts 1998/99 AGREED that the accounts be approved and signed. 330/99 8 Purchase of new photocopier AGREED by 11 votes in favour and 2 abstentions that Council purchase a new photocopier. A sub-committee (chair, vice-chair and clerk): to review and make recommendation to September meeting. 331/99 9 Millennium Bids A report from the Millennium Committee was received. AGREED to endorse the commitment of the committee for the expenditure of £4500 as detailed in report. Further expenditure to be agreed. AGREED to site the maze on Humphries Way open space. The Committee: to consider a request for £100 from Reverend Cowley towards books of scriptures for school children. 332/99 10 Sheltered Housing Update (269/99) Section 106 Agreement had now been signed. The clerk: to arrange urgent meeting. Issues to be discussed: Progress Tennis court fence Management issues and commitment to Day Centre Proposed footpath Allocation of flats. 333/99 11 Bills for Payment and Money Received CONFIRMED payment of cheques 1568, 1569 and 1579 and current a/c no '2' - cheque 51 AGREED to pay cheques 1570 to 1578 and 1580 to 1582. 334/99 12 Disposal of surplus waste bins AGREED to advertise 14 bins (situated in MCC garage) in CALC Bulletin - for offers. 335/99 13 Crime Update Crime figures were circulated - number of reported crimes had gone down in June. Marshall Safer Village Award 1999 noted. RLEW: to arrange a visit to new Histon Police Station. 336/99 14 County Councillor's report Complaints about the parking of cars on the verge opposite Tesco and the state of the roundabout had been received. Highways Committee: to discuss. 337/99 15 District Councillor's report SCDC had a good working relationship with travellers. RTS warned that the practice of continuing to issue enforcement notices to travellers in Chesterton Fen was under debate. Concerns were expressed about this. AGREED to delegate to Finance Committee the answering of a SCDC questionnaire about Best Value. The clerk: to obtain copies for all. The clerk and RTS would attend a half day workshop on Best Value on 26 July. 338/99 16 Correspondence CALC - Village Capacity Study (extract from report) - Local Councils Liaison Committee Minutes - Revision of NALC Constitution (Comments to CALC if any by 7 September) Mills & Reeve - application for provisional grant of justices' licence Unit 24B Science Park A Resident - about noise disturbance at Tesco early morning Campaign for Warm Homes - latest progress and requests for action 17 Date of next meetings: Planning 26 July 7.30pm (August to be arranged if necessary) Finance 26 July 8.00pm Council 6 Sept 7.00pm Site Visits: Hospice 12 July 6.00pm Landfill 23 July 6.00pm. The meeting ended at 10.00pm.