Minutes of the Meeting of Milton Parish Council held on Monday 12 April 1999 at 7pm in the Community Centre Present: RLE Waters (chair) RJ Farrington JE Coston (exc 153/99) R Day DJ Lee IF May CF Nunn PK Oldham J Sandford HM Smith SJ Snaith RT Summerfield LC Twinn EY Wakeling and the clerk SJ Daniels 1. Apologies for absence none 137/99 2. Minutes The minutes of the meeting of 1 March 1999 were approved and signed as a true record. 3. Clerk's report (inc matters arising) 138/99 Memorial Green (464/98) Land Certificate had now been received and was being kept by the solicitor. 139/99 Emergency Plan - (Meeting Monday 11 January 1999) (554/98) Emergency Plan 15 years ago was based on nuclear war scenario. The idea was to make an inventory of resources available in the village. Post 'nuclear threat' this had been put on the back burner. Six districts and county work together. County now had Civil Protection Department. There was no full time officer in any district. There was a single point of contact paging system in the county. For example emergency services would page Tony Leadley if they needed his assistance. He would then contact other relevant people. He gets on average three calls a week. In any major incident police would take control. Parish council is not in front line. There was no need any longer for parish emergency plan BUT parish council should nominate someone with local knowledge for TL to contact if necessary. AGREED - point of contact to be clerk (with local knowledge and general overview of facilities) - chairman and vice chairman to be back up. As the community centre was the likely rest/evacuation centre for the village the issue of whether MCC, in the event of a power failure, should have a back up generator was raised. 140/99 Dog Bins (574/98) The dog bins had all been installed. SCDC had been asked to empty each bin only as it would cost £1.50 per bin to replace with bags. The clerk was awaiting clarification in writing. 141/99 A10/A14 Interchange (see 468/98) (61/99) Lights The timing of the lights has been altered since 6 October. The settings for the traffic lights controller were due to be reviewed in about one month. Lane Markings The County Council's thoughts on lane markings had not altered. (They prefer flexibility of lane usage and doubt that lane markings would actually enhance lane discipline). The Accident Investigation team were not aware that lack of markings was resulting in an injury accident problem. Our comments were being passed to the Highways Agency. 142/99 Landfill Site - East Waste (85/99) Cover was applied to the site daily a small area being worked at a time and sealed quickly with green waste and soils. Reports of litter blow and/or odour should be made to East Waste (phone Paul Farrington 0780 681190 or 01223 860955 or Clive Carr 07771 891951). Planning permission required the site to be restored to agricultural use. Some limited tree planting had taken place but general tree planting would not be allowed because of possible damage by roots to the clay capping (letter from County Council). Members recollected a promise that the land could be used for recreational use. The clerk: to investigate. 143/99 Public Entertainments Licences (104/99) The licences for the Waggon & Horses and White Horse had been granted with conditions: Maximum of two entertainments per month on Fridays and Saturdays, the Waggon & Horses' licence being for a period of six months. Windows and doors to be kept shut during entertainment. Notice of events to be publicised (Waggon to inform EHO and MPC). Noted that the White Horse had laid a tarmac surface car park with sleeping policeman. The landlord had promised to talk to his area manager about the noise problems with the 'bouncy castle'. 144/99 Street Trading Consent (104/99) Note from clerk:- If traders wish to trade on the verge in Cambridge Road, High Street or Ely Road they must obtain a "Consent" from SCDC as this road is a "Consent Street". Traders are allowed to trade anywhere else without permission. If we ever wish to turn any other road into a "Consent Street" we need to ask SCDC. 145/99 Industrial Estate (127/99) Paul Quigley SCDC had indicated that the old A10 would be cleaned of litter as part of the litter cleaning contract. The clerk had asked Herald Contract Services to cut the verge as part of his contract. JEC proposed that the industrial estate road should be named after a tree - not seconded. AGREED (by 12 votes to 2) to ask SCDC to name the road Doggett Way - after a former owner of the land. 4. Planning 146/99 The minutes of the Planning Committee meeting of 22 March 1999 were received. Decisions received 147/99 East Waste - variation of conditions - approved. (52/99) New Applications 148/99 S/0415/99/A The White Horse - signs - Sign G deleted - noted. (125/99) 149/99 S/0425/99 Mr & Mrs D Foster 169 The Sycamores - two storey side extension. AGREED to defer comments to Chairman of Planning under delegated powers. 150/99 5 Youth/Play Minutes The minutes of the Youth/Play Committee of 22 March were received. Concerns about the quality of the new woodchip in the play areas were expressed. The clerk: to investigate. 6 Recommendations of Youth/Play Committee 151/99 a) Roller hockey/basketball (135/99) AGREED that, subject to the approval of the Milton Community Centre and Recreation Grounds Management Committee, Council would accept the quotation by Anglian and Midland of £25,657 for the installation of roller hockey (30m x 15m) and basketball (32m x 19m) areas, plus a sum for contingencies up to an overall figure of £30,000; the cost to be met by funds held from the granting of the lease the recreation land used for sheltered housing. 152/99 b) Swings at Humphries Way Open Space (136/99) AGREED to purchase a double swing from Playdale at a cost of £2553, to be met from commuted sums. 153/99 7 Cemetery Roadway AGREED to ask for three quotes for the installation of a roadway for the whole length of the cemetery. Policy for spreading of ashes The clerk: to research the practice of other cemeteries. Land drains Noted that a gravedigger had recently broken a land drain. The clerk: to investigate position of land drains. CFN: to seek professional advice. 154/99 8 Standing Orders (102/99) AGREED (by 12 votes to 2) to approve the Standing Orders dated 16 March 1999 including minor amendments. JEC proposed a six month trial period - not seconded. 155/99 9 Milton Parish Council Policies AGREED that the document produced by the clerk correctly reflected the Policies of the Council. 156/99 10 MCC Joint Meeting RLEW and the chairman of MCC had agreed that the April meeting would be chaired and minuted by MCC and the October meeting chaired and minuted by MPC. 157/99 11 Annual Parish Meeting Agreed to ask Cambridge Housing Society to give a Sheltered Housing update to the APM. Other items on the agenda would include reports from the County Councillor, District Councillor, Chairman, Millennium Committee and the Charities. 158/99 12 Sheltered Housing Update (103/99) Noted that a strip of land along the side of 51 Cambridge Road had not been included on the original plan. AGREED that the chairman and vice chairman sign a Deed of Variation to include this strip of land. 159/99 13 Salaries Review AGREED to defer until new scales for 1999 become available and that any increases would be backdated to April 1st. 160/99 14 Money Received and Bills for Payment (Schedule attached) AGREED to confirm bills already paid - Cheques 1489 to 1490, 1507 to 1508 and cheques 47 to 48 No. 2 Account; and to authorise the following payments - Cheques 1491 to 1517 (excluding 1507/8). Noted that £108,000 commuted sums had been transferred to Midland Bank 6 months Fixed Deposit at 5% interest. 161/99 15 Crime Update Noted that six crimes had been reported in February - four at Tesco, two at Dillons and nine crimes during March. PKO and RLEW had visited Police HQ to discuss ways in which the dissemination of information for Neighourhood Watch could be improved. 162/99 16 County Councillor's Report Village View Village View accounts were presented to Council - to be circulated. Cycle Bridge The feasibility study had now been completed and the County Council were awaiting the Government's comments in June. Further consultation and a meeting would take place in October. It was hoped that the bridge would be built early 2001. RTS commented that thanks to JEC's persistence the bridge would almost certainly now be built. Land Purchase JEC presented a map showing all the land in the village owned by the County Council and proposed that Council ask whether the County would be prepared to sell any of its land for recreation purposes. The clerk: to pursue. Community Transport Eleven people had expressed interest in the scheme. AGREED that £265 be set aside each year for the provision of transport to take the elderly shopping (thirteen trips per year). Noted that JEC was asking the Charities for a similar amount. Settlement at Waterbeach The proposals for a new settlement at Waterbeach would have implications for Milton. JEC suggested that Council consider these proposals at a future meeting. The Clerk: to circulate relevant documents. Traffic through village JEC had received a letter suggesting ways of reducing the amount of traffic during peak times. It was agreed that the Highways committee would discuss. Pedestrian Crossings - Science Park No information had yet been received. JEC: to make inquiries. 163/99 16 District Councillor's Report Planning Applications a) Hospice: the planning officers shared some of Council's concerns. The application was due to be considered at the Planning Committee on 5 May. b) Farm College: one or two issues were being considered again by the Farm College. 164/99 17 Correspondence County Council - winter gritting of High Street would be included in the 1999/2000 review. The clerk: to write in support that Cambridge Road/High Street be included. Campaign for warm homes bill. SCDC - Public Entertainments Licence. Noted that C Morris had applied for an occasional licence at the Trinity Centre. SCDC - Election. Ten candidates had been elected. Council would need to co-opt five new councillors at the May meeting. The chairman thanked the retiring members for their public service. The meeting ended at 10.10pm.