Minutes of the Meeting of Milton Parish Council held on Monday 1 March 1999 at 7pm in the Community Centre Present: RLE Waters (chair) RJ Farrington JE Coston R Day DJ Lee IF May CF Nunn PK Oldham HM Smith SJ Snaith RT Summerfield LC Twinn EY Wakeling and the clerk SJ Daniels 1. Apologies for absence J Sandford J Shaw 84/99 2. Minutes The minutes of the meeting of 1 February 1999 were approved and signed as true record. 3. Clerk's report (inc matters arising) 85/99 East Waste (52/99) Highways Agency confirmed that the variation of the conditions to extract clay from the site "will not have a significant traffic impact to justify the applicant undertaking improvements to the Butt Lane junction with the A10". The HA intended to implement a signing and road marking scheme in the new financial year. The clerk: to contact East Waste about roadside rubbish and smell. 86/99 Open Space Cambridge Road (55/99) No reply received from SCDC as to definition of area. 87/99 Insurance (56/99) New premium would be £917.10. (This includes play equipment - see Play Committee minutes). 88/99 Bus Shelter - opposite Tesco Cost of repairs to damaged bus shelter would be £135 + VAT. AGREED to claim from insurance. 89/99 Community Care A replacement from Cambridge Housing Society for Audrey during March would cost £7.90 per hour + mileage (10.1p per mile). AGREED to buy new answerphone (or BT call service) for the mobile warden. 4. Planning 90/99 The minutes of the Planning Committee meeting of 8 February 1999 were received. A meeting was to be arranged between SCDC and the College of West Anglia's representatives and architects to discuss the buildings to the east of the Ely Road, the animal buildings within Green Belt and elements of affordable housing. Decisions received 91/99 Trinity Hall B1 Floorspace, car parking, landscaping and ancillary facilities - approved (this decision supersedes that minuted at 40/99) 92/99 Napp Pharmaceuticals Unit 191 4 storage containers - approved (543/98) until 31 March 1999 93/99 Dr & Mrs Smith 111 The Sycamores extension - approved (9/99) New applications 94/99 S/0191/99 Mr & Mrs Barry 18 Church Lane - first floor extension. No comments. 95/99 S/0167/99 East Anglia's Children's Hospice - internal replanning and extension to provide additional dining, parents' bedrooms, office and new entrance. CFN declared an interest and left the room having first given information on the proposals. Council objected unanimously to this application on the following grounds:- The increase in car parking does not match the potential increase in usage of the site. The proposed car parking and road on the front lawn would change the character of the frontage of the old rectory - a listed building within a conservation area. If the application is granted then an agreement should be entered into that:- the training facilities should be reserved for the purposes of the East Anglian Children's Hospices (EACH) or similar and not hired out for commercial/business use; a condition should be imposed restricting future use of the whole premises to the EACH or similar and not commercial/ business use; there should be no further development on this site. 96/99 S/0205/99 Eastern Electricity Plc - change of use of store to training school. LCT declared an interest. It was proposed and seconded to object. In favour 2, against 7 and abstentions 3. AGREED No comments. 10 in favour and 2 abstentions. 97/99 S/0217/99 Wheel Fit Unit 1 The Cottage Chesterton Fen Road - use of premises for motorcycle MOT. No comments. 98/99 S/0230/99 Rogers Dare & Associates - deletion of conditions 1 & 3 of permission S/1956/91. AGREED to object unless alternative car parking space is found elsewhere. 99/99 S/0235/99 Cherry Close Freehold Ltd - replacement garage block - approved. 100/99 S/0242/99 Mr Webb Camside Farm Chesterton Fen Road - siting of two mobile homes (retrospective application). Objections - refer to relevant Policies in South Cambs Local Plan. 101/99 5. Reports Youth Committee - The minutes of 9 February and report of the Bus Project visit were received. Thanks to the Bus Project staff for attending during their holiday period. The Youth Committee were hoping for a similar visit during the Easter holidays. Play Committee - The minutes of 22 February were received. AGREED to accept recommendations detailed in minute 80/99. The clerk: to obtain 3 quotations for a swing at Humphries Way open space. Noted that a meeting had been arranged with the youngsters of the village on 3 March to discuss provision of BMX track etc (minute 81/99). Allotments Coppice Project 16 positive responses and 1 negative received from the allotment holders. 54 trees obtained free of charge through the County Council, hazel. alder and willow, would be planted over a 3 year period starting in 1999/2000. SJS hoped that the College of West Anglia would be able to help with the cultivation of the land. The Tree Warden, Allotments Committee and allotment representatives would need to oversee this long term project. Thanks to SJS. 102/99 6. Standing Orders (17/99) A draft copy of Standing Orders had been circulated. AGREED to consider at the April meeting with the inclusion of minute 84/98. 103/99 7. Sheltered Housing (57/99) Noted that work had started on site. 104/99 8. Correspondence As there were three members of public in attendance it was agreed to bring this item forward. Public Entertainments Licence - White Horse Noted that seven neighbours had objected to the granting of a full entertainments licence. AGREED to object strongly to this application and support neighbours' views. Reasons:- Existing conditions were not being complied with; within a residential area; would create a precedent. Public Entertainments Licence - Waggon & Horses The clerk: to circulate neighbours. RTS: to ascertain if present conditions had been adhered to. AGREED to object as this would create a precedent. Street Trading Consent M Lambert - hot food & drinks at Cambridge Road (Industrial Estate). AGREED to object because of position and times of operation (8am to 2pm). In favour 7, against 4, abstentions 2. CR Eustace - fresh flowers at Cambridge Road. No objections. The clerk: to ask SCDC to encourage the kebab seller to apply for a consent. Illegal Signs Industrial Estate Noted that SCDC had served notice on those units displaying illegal signs to remove them. 105/99 9. Crime Update There were three reported crimes in February - two at Tesco and one at Dillons. 106/99 10. South Cambs Local Plan Received and noted. SCDC to be notified of inaccuracies in detail. 107/99 10. Membership of Cambs ACRE AGREED to apply for membership of Cambridgeshire ACRE at £7.50 (cheque 1488). 11 in favour, 1 against and 1 abstention. 108/99 11. Local Elections May 1999 Noted that the clerk would have the necessary papers for the elections and would distribute. 109/99 12. Money received and Bills for payment (see attached schedule) AGREED to confirm bills already paid - cheques 1469 to 1472 and to authorise payment of cheques 1474 to 1487 and cheques 44 and 45 number '2' account. 12 in favour and 1 abstention. Noted that £142500 had been transferred to Midland Bank 6 months fixed term deposit at 5% interest and also that a Midland Bank nominal savings account had been opened (cheque 1469) to service the fixed deposit account. 110/99 13. County Councillor's Report An update of the cycleway scheme was given to the Joint Area Committee. The boundary opposite Dillons had been agreed with Ed Thornton. Pedestrian crossings at the Science Park had been deferred to allow for consultation with MPC. JEC had asked the County Council for a map showing areas of land that may be available for purchase - for April agenda. There were now enough participants for the Community Bus scheme to go ahead - for April agenda. The County Council owned phase 1 and phase 3 of the landfill site; St John's College phase 2. MPC would need to contact East Waste if trees were to be planted there. RTS: to consult with 'planners' about land reverting to recreational use. 111/99 14. District Councillor's Report Unauthorised Travellers' Site - Grange Park Chesterton Fen Road Planning Department was recommending that proceedings in the Magistrate's Court be authorised against the owners/occupiers for failing to comply with Enforcement Notices. Trinity Centre - Change of Use If the planning Director could satisfy himself on the outstanding issues, namely loss of trees and character of the site, use of conference facilities for users of Science Park only and poor access he would recommend delegated approval. The meeting ended at 9.50pm.