Minutes of the Meeting of Milton Parish Council held on Monday 6 July 1998 at 7pm in the Community Centre Present: RLE Waters (chair) JE Coston (for items 15, 19 & 21 to the end - apologies for lateness) R Day DJ Lee IF May CF Nunn (from 321/98) PK Oldham J Sandford HM Smith SJ Snaith RT Summerfield LC Twinn EY Wakeling and the clerk SJ Daniels. 1. Apologies for Absence RJ Farrington J Shaw 303/98 2. Land rear of Conder Close Mr A Ozakpinar attended to outline his request to acquire through purchase or lease part of the open space land to the rear of his property and the reasons for doing so. Residents of twenty houses in total (Butcher Conder Garner and Lander Close) were in favour of the scheme in principle. Two main issues for the residents were security and excessive weed growth. Council were taking legal advice. A considered decision would be taken at the September meeting. IFM declared an interest. Thanks to Mr Ozakpinar. 304/98 3. Minutes Minutes of the meetings of 1 and 15 June 1998 were confirmed and signed as a true record. 4. Matters Arising 305/98 Parking - Church Lane (347/97) PKO reported that a parking bar had been painted outside 2 and 4 Church Lane. 306/98 Appeal - Mr R Boyd (72/98) Noted that Mr Boyd had appealed against refusal of permission for a bungalow behind 6 High Street. 307/98 Appeal - Cambs County Council (94/98) Noted that the County Council had appealed against refusal of permission for a dwelling in Coles Road (former library site). 308/98 Appeal - Mr DJ Taylor (161/98) The inspector had allowed the appeal by Mr Taylor for a pre-school day nursery at 4 Coles Road. Conditions:- the nursery to be open Mondays - Fridays between 08.00 and 18.00 only; children to be 5 years or under; the forecourt to be kept free for parking of staff cars. 309/98 Salaries (186/98) As from 1/4/98 the new scales were:- Litter Picker £4.42 per hour; Community Care Warden £ 5.42 per hour; Clerk £7.26 per hour. 310/98 Police Local Consultation Group (219/98) Noted that a meeting was held on 1 July. 311/98 Rowing Trust (230/98) Minutes of the Board meeting of 4 June were received and noted. HMS reported that revised plans were expected soon. 312/98 Cycling Facilities (231/98) J Richards hoped to have something to report by the end of July. 313/98 Embankment Slip (232/98) Remedial works should be carried out shortly (Highways Agency). 314/98 Parking of Vehicles (233/98) The chairman and clerk had visited the Norman Industrial Estate. They generally received a positive response. 315/98 Central Refuges (256/98) Noted that the southern bollards had been demolished and that the island was crumbling. County Council had been informed. 316/98 Farm College (257/98) Final ratification for the merger from the Secretary of State for Education was being awaited. HMS reminded Council that part of the old Landbeach Road should be made available for a right of way/cycle lane. 317/98 AWA Sewer (258/98) Copy of D Ward's letter to AWA's land Agent was received and noted. 318/98 Cemetery Hedge (259/98) Noted that Mr Rees did not wish to attend a site meeting. 319/98 A10 (262/98) The 'accidents' study had been given high priority. In the meantime work to improve the Butt Lane junction was being carried out. 320/98 5. Standing Orders Contracts (210/98) Proposed JS seconded RD that the Standing Orders ref 1. Contracts dated July 1998 be adopted with minor amendments to 1 (iv), 8 and 9 (ii). Agreed unanimously. 321/98 6. Play Area Quotations Proposed HMS seconded EYW and agreed by all that the following quotations be accepted:- (298/98) a) Herald Contract Services' quotation of £625 + VAT for 25 cubic metres of woodchip; b) Playdale's quotation of £1200 + VAT for installing a safety surface under the Honeycombe Whirl; (300/98) c) P Whiterod's quotation of £581 for extending the fence at the Rowans play area; d) P Whiterod's quotation of £85 for re-setting 5 a side goalposts at Froment Way. Quotations for repairing seat £68, slide £21 and path £œ40 at Coles Road Recreation Ground referred to MCC for approval. 322/98 7. Youth Committee Numbers attending youth club had risen. Response to the bus project was still positive. It had been agreed that the committee meet 3/4 times per year. It was intended to meet in September to develop a three year plan. 343/98 8. Cemetery (259/98) Proposed RD seconded JS and agreed by all that the following quotations from P Whiterod be accepted with the amendment that the right hand pier be re-pointed to match the left:- to paint fence railings and gates £300; to repair and re-set right hand gate £190; to remove bricks, clean, rebuild as existing and repair top hinge of left hand pier £635; new concrete base £385. 344/98 9. Allotment Pump (265/98) As no reply had been received from the Environment Agency it was agreed to adjourn this matter. 345/98 10. Internet (264/98) Confirmed that HM Smith's document on "minutes on the internet" was discussed. RLEW referred members to the previous meeting where Council agreed to publish the minutes on the internet. 346/98 11. Computer Upgrade (264/98) Proposed RD seconded PKO and agreed unanimously that Council accept World of Computers quotation of £878.75 + VAT for a new computer. It was proposed that the present computer be sold - PKO to value. 12. Planning Decisions Received 347/98 Bard Pharmaceuticals Science Park exhaust stack - approved. (245/98) 348/98 Mr PU Patel 32 Sutton Close extension - approved. (273/98) Landing window to be glazed with obscure glass. 349/98 Mr & Mrs N Robinson 1 Pryor Close extension - approved. (274/98) Permanent space to be reserved on site for parking for 3 cars. 350/98 P Runham 49 Fen Road car port - approved. (275/98) 351/98 Mr B & Mrs S Heath 8 Goding Way extensions and garage - approved. (276/98) New Applications 352/98 Bridehall Developments Ltd Block 4 Science Park amendments to car parking bays - (196/98) for information only. 353/98 S/1465/97 Carequest 44 High Street minor amendments to velux roof light - (118/98) for information only. 354/98 S/1021/98 Mr & Mrs C Sandford 21 Old School Lane first floor extension and porch. JS declared an interest. No comments. 355/98 S/1066/98 Bridehall Group Ltd St John's Innovation Park - of a for new building 3289 sq m gross for research and development together with car parking spaces. Concerned that the ratio of buildings to the total area was still 12 and a half per cent. 356/98 13. Money Received and Bills for Payment Proposed JS seconded DJL and agreed unanimously that the following bills be authorised:- current a/c - cheque 1304 to 1328; current no '2' a/c - cheque 32. 357/98 14. Accounts 1997/98 Proposed JS seconded EYW and agreed by all that the accounts for 1997/98 be accepted and signed. 358/98 15. Millennium Report JEC reported on the recent committee meeting. RD suggested that trees could be planted on embankments between The Sycamores recreation ground and the slip road. Noted that the County Council thought the millennium green (157/98) a good idea in principle. I Cowley had submitted a grant application to the Millennium Commission. 359/98 16. Sheltered Housing (281/98) Noted that Mr Rogers of Rogers Dare & Associates was still negotiating his parking rights with CHS. Proposed RD seconded HMS and agreed by all to send a letter of intent to SCDC that Council could meet the requirements of the Sports Council namely "to research the detailed needs of the parish for outdoor sports provision for the foreseeable future, nd commit itself to use sufficient of the proceeds of the sale of the land to meet these reasonable needs". 360/98 17. MCC Lease (287/98) Proposed RTS seconded RD and agreed by all that Council approve the resolution:- that the form of lease produced to the meeting of 15 June 1998 as amended and subject to clarification of Section 36 of the Charities Act 1993 be executed on behalf of the new charity. (Restrictions on dispositions of charity land have been introduced for the protection of the Charity. Sub section 9 allows the Charity to make certain dispositions without needing any special consents or having to follow any particular procedures). The solicitor had been advised to make amendments as proposed. MCC wished to amend section 4.8 - insurance. 361/98 18. Roundabout N Godden had requested permission to maintain the roundabout near Tesco in return for sponsorship. Agreed to ask Mr Godden for more details and to check the requirements of the Highway Authority. 362/98 19. Mobile Phone for PC Shulver JEC was asking local Parish Councils in PC Shulver's patch to make a contribution of £25 - £30 towards the rental of a mobile phone for him. JEC proposed and IFM seconded that Council make a contribution. Carried by 7 votes to 5 with one abstention. 363/98 20. Crime Update Crime figures were circulated. Figures for June showed an increase over June 1997. Two trees and a seat on Froment Way were vandalised on 30/6/98. Herald Contract services had quoted £48 + VAT for replacing the trees. The seat to be repaired if possible. If not a replacement metal seat to be ordered. Travellers had moved on to the Sycamores recreation ground car park. RLEW was negotiating their departure with them. RTS proposed RD seconded and all agreed that Council grant the chairman and clerk permission to take whatever legal powers necessary to remove the travellers from the car park. Agreed to obtain a quote for putting a barrier at the entrance. 364/98 21. County Councillor's Report A resident had requested that the boundary along the recreation ground and Recreation Close be cut. The clerk had already arranged for this to be done. 365/98 22. District Councillor's Report Thanks to the efforts of a neighbour SCDC were likely to serve a "Litter Control Notice" on Dillons who had 21 days to make representations before the notice is served. SCDC had also served an enforcement notice on Dillons to remove the unauthorised storage container at the rear of the premises. The EHO was dealing with the air conditioning at Dillons which was causing nuisance to the upstairs flat. RTS was now chairman of SCDC Finance Committee. 366/98 23. Correspondence Cambs County Council's Corporate Plan (being circulated - comments at September meeting); application to transfer justices' licence at Tesco - noted that a new manager, David Sally, had been appointed; Community Mediation Service; Holt Fen Bridge official opening; Cambs Local Policing Plan 1998/9 (summary circulated); Campaign for warm homes bill. PKO proposed and EYW seconded that Council pass a resolution to support the Warm Homes Bill. Carried with one abstention. The meeting ended 10.25pm.