Minutes of the Maintenance Committee held on Monday 23 September 2002 at 7.30pm in the Community Centre Present: PK Oldham (chair) EH Baker B Jefferson HM Smith LC Twinn RLE Waters The clerk 1 Apologies for Absence - R Day 405/02 2 Election of chairman - PKO was elected chairman. 406/02 3 Declaration of Interest - as members of the MCC Management Committee HMS, LCT and RLEW declared an interest (item 5). 407/02 4 Minutes The minutes of the meeting of 19 November 01 were approved and signed as a true record. 408/02 4 Village Cleaning Duties RCT Adams' duties were reviewed in conjunction with SCDC's rota. It was AGREED that his duties should be amended. The clerk would discuss the new proposals with RCTA and agree new hours. Action: the clerk 409/02 5 Grass Cutting Contract 2002 Committee were disappointed at the failure of Herald Contract Services (HCS) to conform to the contract. Areas of concern: - Grass area between bowls club and Barnabas Court including weed spraying - Weed spraying of boundaries of Coles Road recreation ground and edges of play areas - Grass area between 83 Coles Road and the recreation ground - Weed spraying of play areas on Sycamores recreation ground - War memorial green including weed spraying - Cemetery (cutting down of cowslips) - Grass area at junction of Willow Crescent and High Street - Shrubs overhanging path near 255 The Rowans and 122 The Sycamores - Raising of crowns of trees to 2.7 metres above cycle paths The clerk would compose a letter warning HCS that Council expected an improvement in his performance in 2003 - for discussion at October Council meeting. He would also remind HCS that he should complete the number of cuts as per the contract. Also noted that dead plants under flowering cherry tree near 199 The Rowans should be cleared up and the area grass seeded. Action: the clerk Further reviews would be undertaken in Spring and Autumn 2003. 410/02 6 Issues arising from village tour Trees AGREED To ask for quotations from Burleigh Contractors and Town & Country to: - cut back the row of trees against boundary fence between the Sycamores recreation ground and houses 45 - 69 (MPC to take on responsibility not MCC) - cut back by 2-3 metres trees at base of "Bovis" part of bund - at The Sycamores. - cut down the Goat Willow (against a garden fence) at Hawthorn Hedge open space to allow for more rapid growth of suckers etc. - remove three (small) trees at Edmund Green next to 363 The Rowans and prune cherry tree adjacent 279 The Rowans. (As the ownership of the cherry tree cannot be established Committee would prune it as a one off). - cut back the main central "stem" (trunk) of cherry tree near 199 The Rowans at approx 12' high. Action: the clerk and PKO New Trees on Bund - some had taken . AGREED not to weed spray any more (reduction in contract weed spraying figure?) Russian Vine - HCS to be reminded to cut back Russian Vine at The Rowans - as part of ongoing work as agreed in 2001. (397/02) Landbeach Road - a general scheme to erect a gate and bollards together with some hedge planting was agreed. Clerk to find out access needed by AWA. AGREED not to prevent access to area immediately behind bus shelter unless further incursions by travellers make this necessary as per Policy agreed in minute 275/02. Noted that most of the above work would be met from Commuted funds. Memorial Green Jubilee Oak AGREED to remove the middle shrub behind the seats, plant an oak there and to erect an inscribed stone/concrete plinth. The clerk to ask Tom Nicholls to remove unsightly concrete posts on boundary with Post Office. Cemetery AGREED To ask Town & Country to quote to plant three ash trees at the cemetery and to ask the Charities for a contribution. Action (for all the above): the clerk Fen Road - RD & PKO would fill in the gaps between trees on the verges beyond the railway crossing probably with alder and field maple. Action: PKO 411/02 7 Daffodil Planting Areas for planting - Ely Road (in agreement with Pi), Fen Road beyond railway, between the bowls club and Barnabas Court (under trees). AGREED To recommend purchase of more daffodil bulbs. A resident had suggested that Council plant bluebells. It was felt that bluebells "belong" in woods and fields. Daffodils were enjoyed as the first colours of spring. The meeting ended at 9.45pm.