Minutes of the Maintenance Committee held on Monday 19 November 2001 at 8.20pm in the Community Centre Present: PK Oldham (chair) EH Baker RJ Farrington B Jefferson HM Smith LC Twinn R Day CJ Lock The clerk 1 Apologies for Absence - RLE Waters 607/01 2 Election of chairman - PKO was elected chairman. 608/01 3 Minutes The minutes of the meeting of 24 September 01 were approved and signed as a true record. (478/01) Steps on Bund As P Ferguson had not replied the clerk had asked for new quotations from Herald Contract Services. AGREED to accept the quotation of £1025 in total for steps on the bund at The Sycamores and both ends of Coulson Close - 4 votes in favour 1 abstention. Russian Vine Quotation of 632.50 was received. AGREED to ask for more detail. 609/01 4 Contract (479/01) Seven tender packs had been sent out - two tenders received. Both Groomfields and City Services declined to quote. AGREED not to have the grass picked up as it would prove too costly. The following suggestions were discussed: - That Council should employ its own maintenance worker. - Council should employ a supervisor to monitor the work done by the contractor. AGREED to recommend that Council offer Herald Contract Services the contract at a total price of £19105 for the year. The clerk would ask Mr Newitt of Herald: to cut and pick up the grass at the memorial at no extra cost and to send Council a monthly itemised bill. 5 Any other business 610/01 Land between Bund and A10 - the County Council contractor had cut the MPC owned land in error. The clerk would find out whether there was an obligation to have this grass cut once a year. As the boundary ditch had been filled in PKO and RD would arrange to dig it out. The clerk would purchase a padlock and chain for the gate (the previous lock and chain were missing). 611/01 Tree Surgery - noted that Mr Bevitt Church Lane had been given permission by J Hellingsworth to remove a dead elm tree; and that Pi Group had been given permission to carry out remedial works to a weeping willow tree at Milton Hall. 612/01 Litter Sycamores Car Park - concern was expressed about the amount of litter at The Sycamores car park - a matter for the youth committee and MCC. The meeting ended at 9.25pm.