Minutes of the Finance Committee meeting
held on Monday 28 October 2002 in Milton Community Centre at 8.20pm
Present: RT Summerfield (chair) JE Coston HM Smith RLE Waters
In attendance M Ellwood RJ Farrington
The clerk SJ Daniels
1 Apologies for absence PK Oldham TJ Siggs
453/02 2 Minutes of the meeting of 8 July 02 were confirmed and signed as
a true record.
454/02 3 Matters arising
(321/02) VAT - SCDC had agreed to grant aid MPC towards the skate park half
pipe (min 335/02 refers).
(322/02) Bank Reconciliation and Bank Statements - The chairman had reconciled
the bank statements as at 30/06/02
455/02 4 Bank Reconciliation and Bank Statements
The chairman reconciled the bank statements as at 30/09/02.
456/02 5 Review of Debtors
There was one debtor at 30/09/02
- £2518.81 VAT reclaim.
457/02 6 Review of Budget and Year to Date Actuals
The budget figures and year to date actuals were reviewed.
Figures at variance:
- Youth receipts - under budget. Youth accounts were received.
- Long term debt.
- Office equipment - over budget - new computer.
- Admin - under budget - crime and contingency not used.
- Play and youth - both under budget.
Noted that interest received was approximately 50% that of the
corresponding period for 2001/02.
458/02 7 Salary Scales
AGREED
To recommend Council accept the National Joint Council for Local
Government Services scales:
Hourly rate Spinal Column Point (SCP):
1st April 2002 1st October 2002 1st April 2003
SCP 4 £5.01 £5.11 £5.34 (Cleaning)
SCP 11 £6.31 £6.37 £6.59 (Warden)
SCP 21 £8.21 £8.29 £8.58 (Clerk)
AGREED
To recommend holiday entitlement of 22 days per year for 1-5 years of
employment and 27 days per year over 5 years service as per CALC
Bulletin 7/2002 dated October 2002.
Noted that the clerk calculated pay according to the formula:
Hourly rate x hours per week x 52 = monthly salary
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459/02 8 Play Equipment Funding
ME was concerned about funding play equipment especially rubber
safety surfaces and the most appropriate way forward.
Council's only major income was through the rate precept - other
sources being reserves and commuted sums.
It was suggested that the Play Committee take an audit of all
equipment and produce a 10 year plan detailing what is needed.
The clerk would calculate the amount of underspend (if any) from
the play budget during the previous 5 years.
Action: Clerk
AGREED
That the following proposal should be on the agenda for the November
Council meeting that:
"Milton Parish Council makes a donation towards the rubberised
surface planned for Coles Road Recreation Ground toddlers play area."
(Min 437/02 refers)
460/02 9 Any Other Business
The minibus application had failed. Options now were:
- An application by the Parish Council for a £10,000 grant from
the Vital Villages Fund. MPC would become the owners of the
minibus. The structures for administering the scheme were in
place. Grants of £6,000 from SCDC and £6,000 from MPC had been
pledged leaving a shortfall of £15,000. Insurance would cost
£2,000 per annum. Use of reserves - £40,000 set aside for land
acquisition and commuted sums could be considered.
- A Parish Council grant and/or loan to the scouts to buy their
own second hand minibus.
AGREED
To put the following proposal on the agenda for the November
meeting that:
"Milton Parish Council purchase a minibus subject to obtaining a
Vital Villages grant."
The meeting ended at 9.30pm