Minutes of the Finance Committee meeting held on Friday 8 May 1998 in Milton Community Centre at 7.00pm Present: RT Summerfield (chair) JE Coston HM Smith RLE Waters and the clerk. 1. Apologies for absence J Sandford 204/98 2. Minutes of the meeting of 12 January 1998 already confirmed and signed at Council meeting February 1998. 3. Matters Arising None. 205/98 4. Bank Reconciliation and Bank Statements The Accounts to be reconciled by the chairman at meeting of 11 May 1998. 206/98 5. Debtors There were four debtors at 31/03/98 one of which 'Premier Account Interest' was yet to be cleared. 207/98 6. Review of Budget 1997/98 Noted that Council budgeted £6300 for lighting and ducting at Coles Road car park but actually spent £8426. £3000 for the Millennium and £500 for office equipment was carried forward. Committee was disappointed that only £450 was spent on youth provision although £1500 was budgeted. It was proposed that the Youth Committee meet with A Allen and Bus Project leaders. 208/98 7. Section 137 - Free Resource Noted that Council's spending for 1997/98 was well within the limit. 209/98 8. Cornhill Insurance Control Requirements (180/98) Agreed to seek clarification from Cornhill about their requirements for written references for employees; also whether the controls referred to the clerk/RFO only. Noted that security checks should be built into all computer functions. Clerk to action. 210/98 9. Contracts: Standing Orders Agreed to recommend that the following should apply: (i) The clerk be allowed to spend up to £50 without prior approval of Council. (ii) For expenditure of between £50 and £250 the chairman of the spending committee together with the clerk to have executive power. (iii) Prior approval of Council needed to authorise expenditure of between £250 and £2000. (iv) For contracts where the expenditure exceeds £2000 the clerk to invite tenders from at least three firms. Advice to be sought from J Walker CALC. 211/98 10. Dates of Future Meetings The meetings in July and October were re-arranged for Wednesday July 8th at 7.30pm and Monday October 19th following the Planning Committee meeting. The meeting ended at 8.50pm.